1033 MOU and annual inventory form (Washington - DES)

Shawn Musgrave filed this request with the Department of Enterprise Services of Washington.
Status
Completed

Communications

From: Shawn Musgrave

To Whom It May Concern:

Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:

-The current memorandum of agreement (MOA) or memorandum of understanding (MOU) with the Defense Logistics Agency, Disposition Services regarding the 1033 equipment surplus program administered by the DLA Law Enforcement Support Office

-The annual inventory form required to be completed by the state coordinator of the 1033 program

According to the DLA FAQ page regarding the 1033 program, DES is the agency in charge of coordinating the 1033 program for Washington. See http://www.dispositionservices.dla.mil/leso/Pages/StateCoordinatorList.aspx

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Shawn Musgrave

From: Goldes, Harold (DES)

Dear Mr. Musgrave -My name is Harold Goldes and I am the Public Records officer for the Department of Enterprise Services (DES). This is an acknowledgment of your August 18, 2014 Public Records request

· -The current memorandum of agreement (MOA) or memorandum of understanding (MOU) with the Defense Logistics Agency, Disposition Services regarding the 1033 equipment surplus program administered by the DLA Law Enforcement Support Office

· -The annual inventory form required to be completed by the state coordinator of the 1033 program

· According to the DLA FAQ page regarding the 1033 program, DES is the agency in charge of coordinating the 1033 program for Washington. See http://www.dispositionservices.dla.mil/leso/Pages/StateCoordinatorList.aspx

I will contact you on or before August 25 2014 to request clarification, if needed or to provide either (i) any responsive records DES has located at that time or (ii) an update as to when any such records will be available.

Harold

harold goldes jd * Legal Services * 360.407.8768 (O) / 360.480.8425 (c)
Department of Enterprise Services * 1500 Jefferson Street SE, Olympia, WA 98504-1410 * www.des.wa.gov<http://www.ga.wa.gov/>

From: Goldes, Harold (DES)

Dear Mr. Musgrave -This is an update in connection with of your August 18, 2014 Public Records request

· -The current memorandum of agreement (MOA) or memorandum of understanding (MOU) with the Defense Logistics Agency, Disposition Services regarding the 1033 equipment surplus program administered by the DLA Law Enforcement Support Office

· -The annual inventory form required to be completed by the state coordinator of the 1033 program

I have uploaded two records:

(1) a record detailing property transferred by DES under the 1033 program: 1033 PROPERTY BOOK MASTER.XLSX
(2) Agreement Between the Defense Logistics Agency and The State of Washington (MOA)

The records are stored on a web based sharing platform (BOX). DES uses this method to quickly deliver public records and reduce costs. Please use this link to view or to retrieve these records from BOX https://app.box.com/s/qs8552c5pogqm7dubu08

Please contact me if you have any questions about retrieving your records.

Question- You refer to "The annual inventory form required to be completed by the state coordinator of the 1033 program.". Could you please clarify what you mean(is it the property book listing provided in item (1)?

Harold

harold goldes jd * Legal Services * 360.407.8768 (O) / 360.480.8425 (c)
Department of Enterprise Services * 1500 Jefferson Street SE, Olympia, WA 98504-1410 * www.des.wa.gov<http://www.ga.wa.gov/>

From: Shawn Musgrave

This is precisely what I was requesting. Thank you for such prompt response and completion of this request!

Best,
Shawn

From: MuckRock

Downloaded from above site.

From: Shawn Musgrave

Mr. Goldes -

Thank you for sending the attached inventory form. Having reviewed it, I see that there are many duplicate entries -- it seems that a number of items are listed in the spreadsheet upon initial request as well as upon final receipt. This is what I guess based on the frequency of duplication and spotchecking the spreadsheet.

More than a dozen states have provided an inventory spreadsheet in a similar format but which lists solely items in inventory. Does DES have such a spreadsheet that does not include duplicate entries for a particular equipment transfer?

Please correct me if I am interpreting the spreadsheet incorrectly.

Thank you again for your help!

Best,
Shawn

From: Goldes, Harold (DES)

Hi there- One suggestion: With respect to duplicates, could you look first at the "Requisition Number" and then, if it appears that item is duplicated, compare "Serial numbers" for each item? What is the result?

Harold

From: Shawn Musgrave

Mr. Goldes -

Yes, this is how the duplicates came to my attention -- I noticed quite a few duplicate pairs of Requisition Number + Serial Number. I thus wondered whether there was another version of the spreadsheet that does not have such duplicates but only the current inventory of equipment maintained by 1033 participants in Washington.

Thank you again for your help!

-Shawn

From: Goldes, Harold (DES)

Hi- could you provide an example? Perhaps cut/paste the rows or highlight them in a version of the XLS you could send me?

Harold

From: Shawn Musgrave

Mr. Goldes -

I've attached the spreadsheet portion for Moses Lake PD, which I've sorted by Requisition Number and then Property Number. As you can see, each item is listed in triplicate -- the far right color-coded column suggests that these are perhaps monthly inventory records.

Thank you again for your help sorting this out. Again, a number of states provided spreadsheets without any color codes, duplicate entries or multiple tabs as DES released last week. I'd guess that DES may have a corresponding, simpler version of the spreadsheet that reflects current inventory rather than multiple inventory updates that contain multiple entries for a given piece of equipment.

Thanks!

-Shawn

From: Goldes, Harold (DES)

Hello again- It appears that the file does in fact contain duplicates reflecting the "working" nature of the file. Perhaps we can talk tomorrow by phone if it is convenient. In that way I can get a better sense of what you may need ...Harold

From: Shawn Musgrave

Mr. Goldes -

When would be a good time to speak by phone?

Since the spreadsheet appears to be a combination from other spreadsheets from at least three dates, I suspect that there is a current inventory spreadsheet from July 2014 that was used to integrate into the spreadsheet you sent.

-Shawn

From: Goldes, Harold (DES)

Hi
I can call in 10 minutes. Is the XLS you have " DES PUBLIC DISCLOSURE -1033 PROPERTY BOOK AS OF 8-5-14.XLS? Harold

From: Shawn Musgrave

Harold -

No, I had a different spreadsheet. I just checked the download link you sent below and downloaded the spreadsheet you mentioned ("DES PUBLIC DISCLOSURE -1033 PROPERTY BOOK AS OF 8-5-14.XLS"). This is precisely what I need!

Thanks so much for your help.

-Shawn

From: Goldes, Harold (DES)

Fantastic- Did you want me to call anyway?

From: Shawn Musgrave

No need -- this is what I was after. Thanks so much!

-Shawn

From: Goldes, Harold (DES)

OK. That' s great. I'm going to "close" your request. If you have additional questions or requests, please do not hesitate to contact me.*

From: MuckRock

Downloaded from above site.

Files

pages

Close