Email system documentation (Metropolitan Police Department)
| Tracking # |
2018-FOIA-05654 |
| Multi Request | Email system documentation |
| Submitted | June 17, 2018 |
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Communications
From: Emma North-Best
To Whom It May Concern:
Pursuant to the DC Freedom of Information Act, I hereby request the following records:
Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.
I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.
As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 15 business days, as the statute requires.
Sincerely,
Emma Best
From: Metropolitan Police Department
Dear Emma Best,
Case Number 2018-FOIA-05654 has been assigned to the request you submitted. In all future correspondence regarding this request please reference case number 2018-FOIA-05654.
Regards,
DC Government
From: Metropolitan Police Department
Dear Emma Best,
The status for your request is below. Please log in to https://foia-dc.gov/palMain.aspx and go to Request Status. You can communicate directly with the FOIA officer processing your request by sending a message. To do so, click on the request ID and click Compose Message. Request status: Closed Description:
On Hold-Need Info/Clarification
Your request is on hold (meaning that the processing time is suspended) pending clarification of scope, request for additional information, etc. You will be notified via correspondence explaining any reasons(s) your request is on hold.
In Process
Your request is actively being processed by DC Government.
On Hold – Fee Related
Your request is on hold (meaning that the processing time is suspended) pending resolution of a fee matter, e.g., estimated costs exceed what was promised to pay, estimate cots exceed $250.00, etc. You will be notified via correspondence explaining the specific fee matter that must be resolved before processing continues.
Documents Delivered
Responsive documents have been delivered. If delivery was made to your private reading room, login to the portal to view/download the responsive documents. Otherwise the records will be delivered in the method requested.
Closed
Your request was processed and is closed.
Invalid Reference Number
The request number you referenced in your appeal is incorrect. https://foia-dc.gov/palMain.aspx
Sincerely,
DC Government
From: Metropolitan Police Department
June 25, 2018
Ms. Emma Best
Dept. MR56285
411A Highland Avenue
Somerville, MA 02144
requests@muckrock.com<mailto:requests@muckrock.com>
Re: FOIA Request No.: 2018-FOIA-05654
Documentation describing the email system(s) used by your agency, including the procedures
and methods for performing searches of the email system.
Please be advised, the Metropolitan Police Department (MPD) does not conduct searches of our e-mail systems, that function is performed by the Office of Chief Technology Officer (OCTO). OCTO conducts e-mail searches for all DC District Government agencies. We are responsible to provide OCTO the parameters of the search based on the information that is being sought.
In order to obtain the specific information as described in your request, you may submit your FOIA request to the Office of Chief Technology Officer online via the DC Government Public FOIA Portal at https://foia-dc.gov/palMain.aspx. Alternatively, you may submit your FOIA request in writing to:
Niquelle Allen
200 I Street, SE
Washington, DC 20003
Phone: (202) 478-5906
Please know that, under D.C. Official Code § 2-537 and 1 DCMR § 412, you have the right to appeal this e-mail to the Mayor or to the Superior Court of the District of Columbia. If you elect to appeal to the Mayor, your appeal must be in writing and contain “Freedom of Information Act Appeal” or “FOIA Appeal” in the subject line of the letter, as well as, on the outside of the envelope. The appeal must include (1) a copy of the original request; (2) a copy of any written denial; (3) a statement of the circumstances, reasons, and/or arguments advanced in support of disclosure; and (4) a daytime telephone number, an e-mail and/or U.S. mailing address at which you can be reached.
The appeal must be mailed to: The Mayor’s Office of Legal Counsel, FOIA Appeal, 1350 Pennsylvania Avenue, N.W., Suite 407, Washington, D.C. 20004. Electronic versions of the same information can instead be e-mailed to the Mayor’s Office of Legal Counsel at foia.appeals@dc.gov<mailto:foia.appeals@dc.gov>. Further, a copy of all appeal materials must be forwarded to the Freedom of Information Officer of the involved agency, or to the agency head of that agency, if there is no designated Freedom of Information Officer there.
Failure to follow these administrative steps will result in the processing and commencement of a response to your appeal to the Mayor.
Regards,
Lisa Archie-Mills
Lisa Archie-Mills
Supervisory FOIA Specialist
Metropolitan Police Department
300 Indiana Avenue, NW, Rm 4153
Washington, DC 20001
(202) 727-3721
lisa.archie-mills@dc.gov<mailto:lisa.archie-mills@dc.gov>
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Files
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