Procurement software and processes (Waltham City Clerk)

John Adams filed this request with the Waltham City Clerk of Waltham, MA .
Multi Request Procurement software and processes


From: John Adams

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.

Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?

If there are any fees required to fulfill this request, please let me know in advance of fulfilling my request.

Thank you,

Arie Bronshtein

From: Waltham City Clerk

To Arie Bronstein,

I am writing in response to your request for records dated June 11, 2020.

The City of Waltham does not use any specialized software to create RFPs, RFIs RFBs RFSs, etc.
Bids are created with generic and commonly available software including MS Word,
MS Excel and Adobe Acrobat (pdf files). No ERP (Enterprise Resource Planning) is used to
integrate the bid to other internal systems.

If you are asking for all bid documents created with MS Word, MS Excel, and Adobe Acrobat for
the past five years, please note that the city's closed bids from 2011 through 2020
are available to view on the city's website. The link is as follows:

Current bids are at

In accordance with G.L. c. 66, Section 10A(a), please be advised that you have the right to
appeal to the supervisor of public records, and in accordance with G.L. c. 66, Section 10A(c)
you have the right to seek judicial review of an unfavorable decision from the supervisor of
public records.


Robert J. Waddick
City Clerk


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