Virginia Employees 2010 - 2018

Good afternoon -
Confirming receipt of your request under the Virginia FOIA. Due to staff
availability, we are invoking the 7 additional days allowed under FOIA to
respond.

Thank you,
Anne Waring
FOIA Officer
DHRM Communications
804-592-8241

Anne F. Waring
DHRM Communications
(804) 592-8241

Good afternoon –

We have reviewed your request of July 25, 2022, under the Virginia Freedom
of Information Act (FOIA). These are large files. We estimate that to
produce these files (36 files – 9 years x 4 quarters each year) would take
approximately 80 hours of staff time. That would include the time to do
research, conduct file verifications and deal with system and other
contingencies. Our standard fee for large requests is $40 per hour, with
the first hour free. To provide these files would be prohibitively
expensive for you.

That being said, you may want to consider narrowing your request. Please
let me know how you wish to proceed.

Thank you,

Anne F. Waring

FOIA Officer

Communications & Public Relations Manager

Department of Human Resource Management

101 N. 14th Street, 12th Floor

Richmond, VA 23219

Phone: (804) 592-8241

[image: cid:image001.png@01D8A361.7136ED90][image: twitter]
<http://twitter.com/VirginiaDHRM> [image:
cid:image001.png@01D1F320.DDE80B10] <http://www.facebook.com/CommonHealthVA>

www.dhrm.virginia.gov

Thank you, Ben. I will look into a cost estimate and provide as soon as
possible. DHRM is invoking the additional 7 days allowed under FOIA to
respond to your request.

Sincerely,

Anne F. Waring

FOIA Officer

Communications & Public Relations Manager

Department of Human Resource Management

101 N. 14th Street, 12th Floor

Richmond, VA 23219

Phone: (804) 592-8241

[image: twitter] <http://twitter.com/VirginiaDHRM> [image:
cid:image001.png@01D1F320.DDE80B10] <http://www.facebook.com/CommonHealthVA>

www.dhrm.virginia.gov

Good afternoon –

In response to your revised request, we can produce 9 annual fiscal year
snapshots (as of June 30 each year) for an estimated reduced cost of $760.

Let me know how you wish to proceed.

Sincerely,

Anne F. Waring

FOIA Officer

Communications & Public Relations Manager

Department of Human Resource Management

101 N. 14th Street, 12th Floor

Richmond, VA 23219

Phone: (804) 592-8241

[image: cid:image001.png@01D8A727.7FD7C580][image: twitter]
<http://twitter.com/VirginiaDHRM> [image:
cid:image001.png@01D1F320.DDE80B10] <http://www.facebook.com/CommonHealthVA>

www.dhrm.virginia.gov

Good afternoon, Ben -
We received your revised request today under the Virginia Freedom of
Information Act (FOIA). DHRM estimates a cost of $360 for the four annual
files (2013, 2014, 2017 and 2018) based on an estimated 10 hours of staff
time.

Confirming that the requested variables are available: Agency Name,
Employee Name (First and Last only), Role Title, Position Number, Location
Name, Status (Classified/Faculty/Appointee/etc.), Annual Base Salary, State
Begin Date, and State End Date.

Let me know if this is acceptable. If so, we will require a $180 deposit
made payable to the Commonwealth of Virginia and sent to me directly at the
Virginia Department of Human Resource Management, 101 N. 14th Street, 12th
Floor, Richmond, VA 23219. Once the check is received, we will proceed with
producing the records. When the records are submitted to you, I will
provide an invoice for the remainder of the payment.

Thank you,

Anne F. Waring
Communications and Public Relations Manager
Department of Human Resource Management
101 N. 14th Street, 12th Floor
Richmond, VA 23219
Phone: (804) 592-8241

"Good afternoon, Ben –

Please see our responses below in blue font.

Thank you, and let us know if you have additional questions.

Anne F. Waring
FOIA Officer

Communications and Public Relations Manager
Department of Human Resource Management
101 N. 14th Street, 12th Floor
Richmond, VA 23219
Phone: (804) 592-8241

From: requests@muckrock.com <requests@muckrock.com>
Sent: Friday, August 19, 2022 9:45 AM
To: anne.waring@dhrm.virginia.gov
Subject: RE: Virginia Freedom of Information Act Request: Virginia Employees 2010 - 2018

Department of Human Resource Management
FOIA Office
12th Floor
101 North 14th Street
Richmond, VA 23219

August 19, 2022

This is a follow up to a previous request:

Hi Anne,

Apologies for the delay. I have been working with the 2019-2022 data you sent me over the last couple of days. I am wondering if you could help answer a couple of questions regarding the data before I pay for the remaining requested data. If you are unable to answer these questions, I would greatly appreciate if you could put me in touch with a staff member who can provide assistance. Here are the questions:

1) What does the position_number variable represent? It appears that different position numbers are associated with different employee_role_title values. Each state agency establishes position records, and each position has a distinct number. When the position is filled, the position number is associated with the employee record. There is typically no correlation between a position number and a role title, location, or any other factor unless an agency chooses to structure them in that manner.

2) Does the state_begin_date represent the date with which an employee first started working for the agency? The state begin date is the date when the employee was hired into state government. It is not the date when he/she began employment at their current agency (for those who have worked in more than one agency).

3) It appears that the position_location_code variable is only filled in in certain years. Am I correct that this variable is only available in the CARDINAL system and provides information about the location of the employee's agency? DHRM does not have the position_location_code if the agency did not enter it in the system. Cardinal has more required values.

4) Are employees sometimes listed on more than one line? If so, why? For instance, I see that in the data for 3-31-2019, Mark Brill, a Law Enforcement Officer II in the Department of State Police who started on 10-10-2010 is listed on two lines with two different salaries. Are these actually two different people or are they the same person? These are two distinct employees with the same name. You will note that while they are assigned to the same role title, they are assigned to different position numbers. Both have the same state begin date, most likely because they were hired and entered the State Police Training Academy Class on the same date.

Thank you very much for your time and assistance.

Best,
Ben

View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/

If prompted for a passcode, please enter:
••••••••

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 131829
263 Huntington Ave
Boston, MA 02115

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable."

Thank you for your email.

I will be on vacation from Wednesday, August 24 through Wednesday,
August 31. For media inquiries or FOIA requests, please contact Rue
White at rue.white@dhrm.virginia.gov. I will respond to emails when I
return to the office on September 1.
--
Anne F. Waring
Communications and Public Relations Manager
Department of Human Resource Management
101 N. 14th Street, 12th Floor
Richmond, VA 23219
Phone: (804) 592-8241

Good morning, Ben –

I received your deposit in the mail this morning. We will begin processing
your request, and are invoking the 7 additional days allowed by the
Virginia FOIA.

Thank you,

Anne F. Waring

Communications & Public Relations Manager

Department of Human Resource Management

101 N. 14th Street, 12th Floor

Richmond, VA 23219

Phone: (804) 592-8241

[image: twitter] <http://twitter.com/VirginiaDHRM> [image:
cid:image001.png@01D1F320.DDE80B10] <http://www.facebook.com/CommonHealthVA>

www.dhrm.virginia.gov

Please see the email trail below. The annual files were provided on
October 7 through the LFT platform, and I received confirmation that they
were downloaded. My apologies for any confusion – we have had several
requests.

Thank you,

Anne F. Waring

FOIA Officer

Communications & Public Relations Manager

Department of Human Resource Management

101 N. 14th Street, 12th Floor

Richmond, VA 23219

Phone: (804) 592-8241

[image: twitter] <http://twitter.com/VirginiaDHRM> [image:
cid:image001.png@01D1F320.DDE80B10] <http://www.facebook.com/CommonHealthVA>

www.dhrm.virginia.gov

---------------------------------------------------------------

Good morning, Ben –

I will be sending you on a LFT application a zip file with four
spreadsheets provided in response to your request originally sent on August
11, 2022 under the Virginia Freedom of Information Act (FOIA). These are
annual snapshots as of 12/31 of each year and labeled with the date (2013,
2014, 2017 and 2018). Thank you for working with us to modify the request.
I have also included an invoice for the remaining charges.

Because the files are so large, I will send them to you in on the Virginia
Technologies Agency’s Large File Transfer application:
https://lft.virginia.gov/workflow/jsp/logon.jsp;jsessionid=0D694A60ECC68A0D6745026829EC664A.
Please confirm receipt.

Not all state employees are included in our data warehouse.

The agencies listed below are outside the Executive Branch or
are considered to be political jurisdictions. While we encourage all
agencies to provide us with employee information through our central system
or through file exchange, our authority to require agencies to do so has
been limited to agencies that have classified employees—those subject to
the Virginia Personnel Act. None of the agencies listed below have
classified employees. Please contact these agencies directly to obtain
their employees' salaries.

Virginia Port Authority

Virginia Tourism Authority

Va Economic Dev Partnership

Board of Bar Examiners

Va Workers Compensation Comm

State Corporation Commission

Virginia Retirement System

Auditor of Public Accounts

Virginia State Bar

Judicial Inquiry and Rev Comm

Joint Leg Audit & Review Comm

Div of Legislative Auto Sys

Virginia House of Delegates

Senate of Virginia

Supreme Court of Virginia

Circuit Courts

General District Courts

Juv and Dom Relations Dist Crt

Combined District Courts

UVA Medical Center

In addition, Virginia Tech and some of the other universities have
positions that they consider to be “local,” and they do not report their
salaries to us. These are positions that are funded entirely from
endowments or other non-state sources.

Thank you,

Anne F. Waring

FOIA Officer

Communications & Public Relations Manager

Department of Human Resource Management

101 N. 14th Street, 12th Floor

Richmond, VA 23219

Phone: (804) 592-8241

[image: cid:image001.png@01D8DA3F.604DDCE0][image: twitter]
<http://twitter.com/VirginiaDHRM> [image:
cid:image001.png@01D1F320.DDE80B10] <http://www.facebook.com/CommonHealthVA>

www.dhrm.virginia.gov

*From:* requests@muckrock.com <
requests@muckrock.com

Good afternoon, Ben:
Confirming that I received your remaining payment of $180 for this FOIA.

Thank you,

Anne F. Waring
Communications and Public Relations Manager
Department of Human Resource Management
101 N. 14th Street, 12th Floor
Richmond, VA 23219
Phone: (804) 592-8241

The Department of Human Resource Management replied to this request on
October 7 through the LFT platform, and I received confirmation that they
were downloaded. I followed up on October 19. However, I will download
these files again.

Sincerely,

Anne F. Waring

FOIA Officer

Communications & Public Relations Manager

Department of Human Resource Management

101 N. 14th Street, 12th Floor

Richmond, VA 23219

Phone: (804) 592-8241

[image: twitter] <http://twitter.com/VirginiaDHRM> [image:
cid:image001.png@01D1F320.DDE80B10] <http://www.facebook.com/CommonHealthVA>

www.dhrm.virginia.gov

The Department of Human Resource Management replied to this request on October 7 through the LFT platform, and I received confirmation that they were downloaded. I followed up on October 19. However, I will download these files again.

Sincerely,

Anne F. Waring
FOIA Officer
Communications & Public Relations Manager
Department of Human Resource Management
101 N. 14th Street, 12th Floor
Richmond, VA 23219
Phone: (804) 592-8241
www.dhrm.virginia.gov

That's no problem! Have a great afternoon.

Anne F. Waring
Communications and Public Relations Manager
Department of Human Resource Management
101 N. 14th Street, 12th Floor
Richmond, VA 23219
Phone: (804) 592-8241

Ben - You can request a "snapshot" of data as of the end of any month. Just
let us know what you require.

Anne Waring
FOIA Officer
DHRM Communications
804-592-8241

Anne F. Waring
DHRM Communications
(804) 592-8241