University of Virginia PD internal comms. during Charlottesville

Dear Liam :
I am writing to acknowledge receipt by the University of Virginia of your request for records under the Virginia Freedom of Information Act (FOIA), Va. Code § 2.2-3700 et seq., for the following records:
To Whom It May Concern:Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:A copy of all emails and other internal communications between University of Virginia Police Department officers, sent between August 10 and August 13, 2017, which include the terms: "Charlottesville," "Antifa," "Unite the Right," "Alt-Right," "Tiki Torches," "protest," "rally," "counter-protest," and/or "students."The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.Sincerely,Liam KnoxUpload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
Under FOIA, UVA has five working days to respond to your request.  You can expect to receive an initial response by 7/17/2019.  If it is not practically possible to provide the requested records or to determine their availability within five working days, FOIA allows for UVA to request an additional seven working days.  Va. Code § 2.2-3704(A)(4).  If additional time, beyond the seven-work-day period, is needed in order to fulfill your request, we will make reasonable efforts to reach an agreement with you for records production as required under FOIA.  Va. Code §§ 2.2-3700 and 2.2-3704(C).
Additionally, UVA may recover its actual costs incurred in processing your request.  This includes costs incurred in accessing, duplicating, supplying, or searching for the records you have requested, including, but not limited to, the costs of reviewing records to determine whether or not they are public records responsive to your request, exempt under FOIA, or may not lawfully be disclosed pursuant to some other provision of law (See Va. Code §2.2-3704(F)).
If costs are likely to exceed $200, as permitted by FOIA, we do require advanced payment prior to fulfilling a request.  Va. Code § 2.2-3704(H).  If costs are likely to be less than $200, actual costs incurred by UVA will be billed to you after you receive your response.  In either case, I will let you know of any costs in advance.
Thank you for contacting this office.  Please let me know if you have any questions.
Sincerely,
Nick Mathews Freedom of Information Act Officer
University Communications University of Virginia (434) 924-3629 www.virginia.edu/foia

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Dear Liam:
I am writing in response to your recent request for records under the Virginia Freedom of Information Act (FOIA), Va. Code § 2.2-3700 et seq., for the following:

To Whom It May Concern:

Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:

A copy of all emails and other internal communications between University of Virginia Police Department officers, sent between August 10 and August 13, 2017, which include the terms: "Charlottesville," "Antifa," "Unite the Right," "Alt-Right," "Tiki Torches," "protest," "rally," "counter-protest," and/or "students."

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Liam Knox

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
Under Va. Code §2.2-3704(A), “all public records shall be open to citizens of the Commonwealth, representatives of newspapers and magazines with circulation in the Commonwealth, and representatives of radio and television stations broadcasting in or into the Commonwealth during the regular office hours of the custodian of such records.”
Upon entering this request into the University’s FOIA system, you indicated you are not a member of the media but that you are a resident of the Commonwealth.
If you are not a member of the media, pursuant to Virginia’s FOIA statute, Virginia Code §2.2-3704 (A), the University of Virginia requires requesters to provide their full name and legal address. Please send me your name and legal address so that I may continue to process your request.
If you are a member of the media, can you identify the newspaper or magazine with circulation in the Commonwealth that you represent in connection with this request, or can you identify the radio and television station broadcasting in or into the Commonwealth that you represent in connection with this request?
Thank you for your clarification.
Nick Mathews
FOIA Officer

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Thank you, Liam. When you entered the request into our system, the media category was inputted as not media. Hence, the question. Thank you for the clarification. We will work toward a cost estimate for this request and get it back to you as soon as possible. Thanks again.

Nick Mathews
FOIA Officer

To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN97LMrSb2X8c2vINquN6Xw7AFXKjHWrbMk57rhA0qBFd-2FjcNgGxCxB8TMVLLCr47fJOOZCcoF5tdP5XrZGPDlhw-2F-2BiMrtt-2FqbQZVt39tRpPK_7HiEaPFFLtJDhKLcEhYlvt7ycyusX23eoJYYZqahEM-2BIeErV31bQ1S7Jo0kVmvZrSccMy8b3jEBAe-2FJmACmBe7nel9T0LWsihUWUaj639F33QMNGoUxhqJDsx9y4DUs6wq6xyOACT-2FQ-2BXci3Ixrj-2F722MX9YUYPR9tIm-2FQfDokjrgO-2BzPEAV-2FOjE1lZXPMUcsiSXRk1XeufgfMJAQnpt3tJJEcpX0OTTtki-2BMNiAR1o3pcUu8eSW7m0rOkxLAGe-2BgnfoO9b43t3WvFGr4Rpq4gdjGSJwedJw4Lg3MSMf3LDinRlZzh7gJD-2FktCApFMnOIv0Ah-2BqjU2eQSTDKHY0tU-2FcqN2caGwu5wO0GlaqtapBSjfxa5XLwJDjCwQJHA4W8ZJXCwhpNbVs4STXRmpq4Rw-3D-3D)

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Dear Liam:
I am writing in response to your recent request for records under the Virginia Freedom of Information Act (FOIA), Va. Code § 2.2-3700 et seq., for the following:

To Whom It May Concern:
Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:
A copy of all emails and other internal communications between University of Virginia Police Department officers, sent between August 10 and August 13, 2017, which include the terms: "Charlottesville," "Antifa," "Unite the Right," "Alt-Right," "Tiki Torches," "protest," "rally," "counter-protest," and/or "students."
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Virginia law permits the University to recoup costs from you related to staff time and resources involved with FOIA requests. Va. Code § 2.2-3704(F). Thus, the University is providing a cost estimate related to this request. This cost estimate will take part in two stages. First, the University will conduct an email search of 33 custodians of records from the University Police Department. The average cost to the University for searching a single email account is $150. Second, after the email search is performed, we will then be able to estimate additional time and costs for reviewing records to confirm whether or not they are responsive to your request, and to ascertain whether the responsive records contain exempt information to be redacted under FOIA, or may not lawfully be disclosed pursuant to some other provisions of law. Virginia Code Section 2.2-3704(F). This search will incur additional recoverable costs, which we cannot reasonably estimate until we know the scope of collection that results from Step 1. Thus, for this request for Step 1, preliminary costs are $4,950. Since estimated costs exceed $200, we require advanced payment as permitted by FOIA. For us to proceed, please make advanced payment by submitting a check payable to the University of Virginia in the amount of $4,950 to: Attn: Amanda Spicer University Communications P.O. Box 400229 Charlottesville, VA 22904

Once we receive the advanced payment, the University will conduct the email search and alert you to an estimate for Step 2 of this process. Please note, UVA will only charge for the actual costs incurred in satisfying your FOIA request. Your initial advanced payment will go toward the final balance for the FOIA request. Any overages paid in advance will be refunded to you, and conversely, you will be responsible for any additional costs, above the estimated amount, incurred in satisfying your request. Please let me know if you wish to proceed.

Nick Mathews
FOIA Officer

To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN97LMrSb2X8c2vINquN6Xw7AFXKjHWrbMk57rhA0qBFd-2FjcNgGxCxB8TMVLLCr47fJOOZCcoF5tdP5XrZGPDlhw-2F-2BiMrtt-2FqbQZVt39tRpPK_7HiEaPFFLtJDhKLcEhYlvt7ycyusX23eoJYYZqahEM-2BIeErV31bQ1S7Jo0kVmvZrSccMy8b3jEBAe-2FJmACmBe4xH0W0PeMtD2uJn2Hw3FzOUietZgwwMX-2BKd1ENFh8xYGeIEaDMkQfy21g7R0gDa4eJ46xS71zobEIJ62KNjHxohStaLeOEtL63cMvrWRnKTu9v0B4OlNhyl-2F0dGNkwRCgg3-2BRDQsoOC0hj-2FL1elhsHKoZoztyjHv-2FJFozJbvZi-2BNNtLUZgp-2FoImi5nUFZoSDgdrzRpQMCzzTfw8fLpZEgdRA82dtEF679DF-2F4pXt6G1ZjgkqTKr2Vt8dhUs8S6ul-2FodtxnaEaOINAArOyyOU7pL4irPt59ZF8T-2BeJyGf6Kfzqu-2BFGLmlJSbMuKg5lMtew-3D-3D)