Email system documentation (Virginia State Police)

Emma Best filed this request with the Virginia State Police of Virginia.
Status
Rejected

Communications

From: MuckRock Virginia, LLC


To Whom It May Concern:

Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Please note that I am a citizen of Virginia, and am using MuckRock's services to help manage and track my request.

Sincerely,

MuckRock Virginia, LLC

From: Virginia State Police

Thank you for your correspondence to the Virginia Department of State
Police (the Department). As you may be aware, requests for records of the
Commonwealth, its agencies and political subdivisions are governed by the
Virginia Freedom of Information Act (FOIA), §§ 2.2-3700 et. seq. of the
Code of Virginia.

Pursuant to § 2.2-3704, please provide your full name and legal address. A
P.O. Box is not sufficient to meet this requirement. Also, please provide
the name of the news media organization for which you work.

Virginia Code § 2.2-3704(B) states that requests must be submitted with
“reasonable specificity”. Please provide additional information so that we
may determine if there are documents available pertaining to your request.

Once we receive the information requested, we will proceed in processing
your request.

Sincerely,

Angela S. Kepus, FOIA Specialist

*on behalf of 1st Sgt David Ostwinkle *

First Sergeant David L. Ostwinkle
Virginia Department of State Police
Office of Legal Affairs
Bureau of Administrative and Support Services
(804) 674-8028 (Office)
(804) 674-2345 (Fax)
david.ostwinkle@vsp.virginia.gov <angela.kepus@vsp.virginia.gov>

From: Emma Best

The records are more than reasonably described. The news organization is MuckRock.

From: Virginia State Police

Thank you for your correspondence to the Virginia Department of State
Police (the Department). As you may be aware, requests for records of the
Commonwealth, its agencies and political subdivisions are governed by the
Virginia Freedom of Information Act (FOIA), §§ 2.2-3700 et. seq. of the
Code of Virginia.

*DENIED in full*
Pursuant to § 2.2-3705.2, information contained in a public record that
describes the design, function, operation, or access control features of
any security system, whether manual or automated, which is used to control
access to or use of any automated data processing or telecommunications
system, is excluded from the mandatory disclosure provisions of this
chapter but may be disclosed by the custodian in his discretion. The
Department has considered your request and, pursuant to § 2.2-3705.2,
elected to exercise its statutory discretion not to release the information
requested.

We regret we are unable to assist you further in this matter.

Sincerely,

Angela S. Kepus, FOIA Specialist

*on behalf of 1st Sgt David Ostwinkle *

First Sergeant David L. Ostwinkle
Virginia Department of State Police
Office of Legal Affairs
Bureau of Administrative and Support Services
(804) 674-8028 (Office)
(804) 674-2345 (Fax)
david.ostwinkle@vsp.virginia.gov <angela.kepus@vsp.virginia.gov>

From: Caitlin Russell

Hello,
As you can see in the attached document, MuckRock is established as an LLC in Virginia. Please fill the request copied below.
--
o Whom It May Concern:

Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Please note that I am a citizen of Virginia, and am using MuckRock's services to help manage and track my request.

Sincerely,

MuckRock Virginia, LLC

From: Virginia State Police

On June 26, 2018:
Thank you for your correspondence to the Virginia Department of State
Police (the Department). As you may be aware, requests for records of the
Commonwealth, its agencies and political subdivisions are governed by the
Virginia Freedom of Information Act (FOIA), §§ 2.2-3700 et. seq. of the
Code of Virginia.

*DENIED in full*
Pursuant to § 2.2-3705.2, information contained in a public record that
describes the design, function, operation, or access control features of
any security system, whether manual or automated, which is used to control
access to or use of any automated data processing or telecommunications
system, is excluded from the mandatory disclosure provisions of this
chapter but may be disclosed by the custodian in his discretion. The
Department has considered your request and, pursuant to § 2.2-3705.2,
elected to exercise its statutory discretion not to release the information
requested.

We regret we are unable to assist you further in this matter.

Sincerely,

Angela S. Kepus, FOIA Specialist

*on behalf of 1st Sgt David Ostwinkle *

First Sergeant David L. Ostwinkle
Virginia Department of State Police
Office of Legal Affairs
Bureau of Administrative and Support Services
(804) 674-8028 (Office)
(804) 674-2345 (Fax)
david.ostwinkle@vsp.virginia.gov <angela.kepus@vsp.virginia.gov>

First Sergeant David L. Ostwinkle
Virginia Department of State Police
Office of Legal Affairs
Bureau of Administrative and Support Services
(804) 674-8028 (Office)
(804) 674-2345 (Fax)
david.ostwinkle@vsp.virginia.gov <angela.kepus@vsp.virginia.gov>

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