Columbia-UVA Correspondence

Dear J.K. Trotter:

I am writing to acknowledge receipt of your request for records by the University of Virginia (UVA) pursuant to the Virginia Freedom of Information Act (FOIA). Va. Code § 2.23700 et seq.

Under FOIA, UVA has five working days to respond to your request. You should expect to receive a response on April 6, 2015. Please be advised that if it is not practically possible to provide the requested records or to determine their availability within five working days, FOIA allows for UVA to request an additional seven working days. Va. Code § 2.2-3704(A)(4). If additional time, beyond the seven-work-day period, is needed in order to fulfill your request, we will make reasonable efforts to reach an agreement with you for records production as required under FOIA. Va. Code §§ 2.2-3700 and 2.2-3704(C).

Additionally, UVA may recover its actual costs incurred in processing your request. This includes costs incurred in accessing, duplicating, supplying, or searching for the records you have requested, including, but not limited to, the costs of reviewing records to determine whether or not they are public records responsive to your request, exempt under FOIA, or may not lawfully be disclosed pursuant to some other provision of law (See Va. Code §2.2-3704(F)).

If costs are likely to exceed $200, as permitted by FOIA, we do require advanced payment prior to fulfilling a request. Va. Code § 2.2-3704(H). If costs are likely to be less than $200, actual costs incurred by UVA will be billed to you after you receive your response. Per your request, we will notify you in advance of any estimated costs.

Thank you for contacting this office. Please let me know if you have any questions.

Sincerely,

Faith A. Hill
Freedom of Information Act Officer
Office of University Communications
University of Virginia
(434) 924-3629
fhill@virginia.edu<mailto:fhill@virginia.edu>
www.virginia.edu/foia<http://www.virginia.edu/foia>

Dear J.K. Trotter:

I am writing to give you a status update on your recent FOIA request. We are still working on determining what records we have that may be responsive to your request, and we need to invoke the seven work-day extension (See Va. Code §2.2-3704(B)(4)) to give us until April 15, 2015 to respond.

Thank you for your patience as we work to process your request. Please let me know if you have any questions.

Sincerely,

Faith A. Hill
Freedom of Information Act Officer
Office of University Communications
University of Virginia
(434) 924-3629
fhill@virginia.edu<mailto:fhill@virginia.edu>
www.virginia.edu/foia<http://www.virginia.edu/foia>
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Dear J.K. Trotter:

Attached you will find a cost estimate for your recent FOIA request.

Please keep in mind that this estimate reflects approximate costs. Actual costs may be more or less than this figure. The University will only charge for the actual costs incurred in satisfying your FOIA request. This includes costs incurred in accessing, duplicating, supplying, or searching for the records you have requested, including, but not limited to, the costs of reviewing records to determine whether or not they are public records responsive to your request, exempt under FOIA, or may not lawfully be disclosed pursuant to some other provision of law (See Va. Code §2.2-3704(F)).

Please confirm whether you would like to proceed with your request. Please feel free to contact me with any questions.

Sincerely,

Faith A. Hill
Freedom of Information Act Officer
Office of University Communications
University of Virginia
(434) 924-3629
fhill@virginia.edu<mailto:fhill@virginia.edu>
www.virginia.edu/foia<http://www.virginia.edu/foia>
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