|Submitted||July 18, 2018|
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To Whom It May Concern:
Pursuant to the Vermont Public Records Act, I hereby request the following records:
I am interested in the below-outlined records, for the following government-owned vehicles, listed by license plate number:
For each vehicle, I would like a copy of the following records:
1) The vehicle's registration records, as filed with the DMV.
2) Copies of annual vehicle reports to Buildings and General Services, as required by Section 8A of the Agency of Administration's Bulletin 2.3 "State Vehicles Policy" (http://aoa.vermont.gov/sites/aoa/files/Bulletins/Bulletin%202%203_Final_2-21-2016_effective.pdf), for the above-listed vehicles. As stated in the bulletin, the report(s) should contain the year, make, model, acquisition cost, in-service date, registration information, assignment and location of the vehicle, annual operating/maintenance costs, miles driven, and gallons of fuel used, for each vehicle.
3) The Vehicle Request Justification forms submitted to Fleet Management Services (http://bgs.vermont.gov/sites/bgs/files/documents/FMS%20-%20Vehicle%20Justification%20Form%20141028.pdf) for purchase of the above-mentioned vehicles.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
Since I no longer hold the position of Commissioner of Buildings and General Services (BGS) the public records request below is directed to you. Please acknowledge receipt. Thank you.
Thank you Obie. Harmony is included on this email, so we are covered.
Dear Mr. Waters:
Attached, please find the records relative to your email request of July 18, 2018.
Please note the following relative to your third request:
3. The Vehicle Request Justification forms submitted to Fleet Management Services for purchase of the above-mentioned vehicles. The requirement to retain justification for the vehicle selection became effective February 21, 2016 through the update of AoA Bulletin 2.3. Vehicle orders placed prior to this date would not have been required to retain this information. We have provided the justifications for 2 of the 3 vehicles placed into service after 2/21/16 in a single PDF file. The third vehicle placed into service after 2/21/16 was donated to Vermont Attorney General. Since it was not procured by the State of Vermont, a justification form was not required.
Gregg M. Harris
Assistant Attorney General
Buildings and General Services
2 Governor Aiken Avenue
Montpelier, Vermont 05633-5801
Thanks much for the speedy response. I noticed that my request was forwarded around between a few different folks before it got to the right person. Could you let me know the best email to use in case I decide to file requests in the future?
You could send your requests to Judy Bruneau: Judy.Bruneau@vermont.gov<mailto:Judy.Bruneau@vermont.gov> She is the Commissioner's Assistant.