Email system documentation

Emma North-Best filed this request with the Vermont Agency Of Digital Services of Vermont.

It is a clone of this request.



From: Emma North-Best

To Whom It May Concern:

Pursuant to the Vermont Public Records Act, I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.


Emma Best

From: Vermont Agency Of Digital Services

Good Afternoon Ms. Best,

The following is responsive to your July 5, 2018 public records request below for email system documentation.

The Executive Branch email system is hosted by Microsoft in their cloud environment, known as a tenant. Approximately 10,500 state employees and partners are using a combination of Microsoft E1, E3 and F1 Office 365 licensing to access email and other applications. System administrators are able to search the system and provide stored emails using Microsoft eDiscovery tools.


Kristy Pirie
Records Officer
Agency of Digital Services
Secretary's Office


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