1033 MOU and annual inventory form (Vermont - Vermont National Guard)

Shawn Musgrave filed this request with the Vermont National Guard of Vermont.
Tracking # FP-15-002241
Status
Completed

Communications

From: Shawn Musgrave

To Whom It May Concern:

Pursuant to the Vermont public records law (1 V.S.A. §§ 315-320) and the federal Freedom of Information Act, I hereby request the following records:

-The current memorandum of agreement (MOA) or memorandum of understanding (MOU) with the Defense Logistics Agency, Disposition Services regarding the 1033 equipment surplus program administered by the DLA Law Enforcement Support Office

-The annual inventory form required to be completed by the state coordinator of the 1033 program

According to the DLA FAQ page regarding the 1033 program, the Adjutant General is in charge of coordinating the 1033 program for Vermont. See http://www.dispositionservices.dla.mil/leso/Pages/StateCoordinatorList.aspx

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Shawn Musgrave

From: Shawn Musgrave

CPT Gookin -

I sent the records request below yesterday to FOIA@vt.ngb.army.mil as listed on a number of Army FOIA contact lists, but the email was returned this morning as undeliverable. Please confirm whether you are the appropriate contact for this FOI request. If not, please provide full contact information for the individual or office responsible for processing FOIA requests for the Vermont National Guard.

Best,
Shawn

From: Shawn Musgrave

Please confirm whether the records request below was received as emailed on Tuesday and Wednesday.

For reference, the Ohio state coordinator released the attached spreadsheet inventory of equipment received via the 1033 program.

Please let me know if I can clarify this request further.

Best,
Shawn

From: Gookin, Christopher J MAJ USARMY NG VTARNG (US)

Classification: UNCLASSIFIED
Caveats: NONE

Shawn,

I have received this email, with no formal introductions or indication of an organization represented. The email address you used has been shut down for several years, thank you for bringing it to my attention.

I am in the office through 5:00pm.

V/R

MAJ Chris Gookin
STATE PUBLIC AFFAIRS OFFICER
802-338-3324 (O)
802-338-0929 (BB)
636-3324 (DSN)
christopher.j.gookin.mil@mail.mil

christopher.gookin@us.army.mil
Find us on Facebook at:
https://www.facebook.com/VermontNationalGuard
https://www.facebook.com/TAGVTNG

From: Shawn Musgrave

CPT Gookin -

I have copied the records request below. Please let me know if I can provide any further information.

Best,
Shawn

=====

To Whom It May Concern:

Pursuant to the Vermont public records law (1 V.S.A. §§ 315-320) and the federal Freedom of Information Act, I hereby request the following records:

-The current memorandum of agreement (MOA) or memorandum of understanding (MOU) with the Defense Logistics Agency, Disposition Services regarding the 1033 equipment surplus program administered by the DLA Law Enforcement Support Office

-The annual inventory form required to be completed by the state coordinator of the 1033 program

According to the DLA FAQ page regarding the 1033 program, the Adjutant General is in charge of coordinating the 1033 program for Vermont. See http://www.dispositionservices.dla.mil/leso/Pages/StateCoordinatorList.aspx

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Shawn Musgrave

From: Shawn Musgrave

CPT Gookin -

Checking in to see whether I can provide any further clarification on this request.

Thank you again for your help.

Best,
Shawn

From: Gookin, Christopher J MAJ USARMY NG VTARNG (US)

Shawn,

I requested information about your agency earlier this week and haven't received any information. I maintain a media contact list and am not familiar with your outlet. I will staff your request and am requesting some clarification.

Major Chris Gookin

From: Shawn Musgrave

Major Gookin -

MuckRock is a public records news outlet based in Boston. My journalism has been published in the Boston Globe, VICE magazine, The Progressive magazine and a number of other outlets.

To be clear, this is a formal request for the below documents under the Vermont public records statute as well as under the federal Freedom of Information Act, whichever is relevant. Please confirm whether you are the appropriate individual to handle such a request.

Best,
Shawn

From: Gookin, Christopher J MAJ USARMY NG VTARNG (US)

Classification: UNCLASSIFIED
Caveats: NONE

Your Request has been received and forwarded.

V/R

MAJ Chris Gookin
STATE PUBLIC AFFAIRS OFFICER
802-338-3324 (O)
802-338-0929 (BB)
636-3324 (DSN)
christopher.j.gookin.mil@mail.mil

christopher.gookin@us.army.mil
Find us on Facebook at:
https://www.facebook.com/VermontNationalGuard
https://www.facebook.com/TAGVTNG

From: Shawn Musgrave

Thank you for your help. Please provide contact information for the office or individual to which you've forwarded the request, for direct followup.

Best,
Shawn

From: Gookin, Christopher J MAJ USARMY NG VTARNG (US)

Classification: UNCLASSIFIED
Caveats: NONE

The office will be in touch with you directly as they process your request, will you provide some information about your agency and would you like to be added to our media contact list.

V/R

MAJ Chris Gookin
STATE PUBLIC AFFAIRS OFFICER
802-338-3324 (O)
802-338-0929 (BB)
636-3324 (DSN)
christopher.j.gookin.mil@mail.mil

christopher.gookin@us.army.mil
Find us on Facebook at:
https://www.facebook.com/VermontNationalGuard
https://www.facebook.com/TAGVTNG

From: Shawn Musgrave

Thank you for your help -- which office is now processing the request?

-Shawn

From: Gookin, Christopher J MAJ USARMY NG VTARNG (US)

Shawn,

It appears there is no more information forthcoming from your outlet and I will not add you to our distribution lists. The directorate undertaking FOIA requests will provide all follow on information.

R,

From: Jangraw, Katrina M NFG (US)

Classification: UNCLASSIFIED
Caveats: NONE

Shawn,

As stated in the attached letter from The Adjutant General, the cost for your request is to be determined. Upon locating all files requested, we will formulate the exact amount to be charged using the fees provided by the Secretary of State (said fees can be located by following the link below). Acknowledging your preference, we will be providing the records that meet your requirements electronically.

I will contact you once our calculations are complete.

Katrina Jangraw | Legal Assistant
Office of the State Judge Advocate
(802)338-3336

https://www.sec.state.vt.us/archives-records/certifications-fees/uniform-fee-schedule.aspx

Classification: UNCLASSIFIED
Caveats: NONE

From: Shawn Musgrave

Thank you for the confirmation. In case it was not passed on to your office, I've attached the inventory spreadsheet released by the Ohio 1033 coordinator -- this is a request for the corresponding spreadsheet for Vermont.

Please let me know if I can provide any further clarification or help in fulfilling this request.

Best,
Shawn

From: Jangraw, Katrina M NFG (US)

Classification: UNCLASSIFIED
Caveats: NONE

Hello,

To clarify, you are only requesting the MOAs and annual inventory form. Correct?

Katrina

From: Shawn Musgrave

Katrina,

Thanks for getting back to me. I'm requesting the MOA and the corresponding inventory spreadsheet for Vermont law enforcement agencies similar to the one released by more than 20 1033 state coordinators. I've attached three such spreadsheets here for your reference.

Best,
Shawn

From: Jangraw, Katrina M NFG (US)

Classification: UNCLASSIFIED
Caveats: NONE

Shawn,

We have multiple MOAs, but only one inventory sheet- I can burn them to a disk for you, then send them out. The charge shouldn't be more than $20- if that. I'll notify you as soon as I'm finished pulling all of the information.

Please provide me with an address as to of where you would like the disk sent.

Katrina

From: Shawn Musgrave

Katrina -

Fantastic! Thank you so much for your help with this request. We'd be happy to send a check as soon as you have an estimate for total charges.

Please send the disc to:

MuckRock News
Dept MR13058
PO Box 55819
Boston, MA 02205-5819

Best,
Shawn

From: Jangraw, Katrina M NFG (US)

Classification: UNCLASSIFIED
Caveats: NONE

Shawn,

The total charge for the records you had requested will be $11.90. Please write the check out to State of Vermont- Military Department, and send it to 789 Vermont National Guard Road Colchester, VT 05446-3099. I will be sure to send the disk out immediately after receiving your payment.

Thank you!

Katrina

From: Shawn Musgrave

Hello Katrina,

A check has been placed in the mail.

Thank you for your help!

From: MuckRock

To Whom It May Concern:

Please find enclosed a check for $11.90 to satisfy the attached request as outlined by the following communications.

Thank you so much for your help.

From: Shawn Musgrave

Katrina -

Checking to see whether our check arrived?

Best,
Shawn

From: Jangraw, Katrina M NFG (US)

Classification: UNCLASSIFIED
Caveats: NONE

Shawn,

I have been checking daily, but have yet to see anything thus far.

I will notify you as soon as I receive your payment.

Katrina

From: Shawn Musgrave

Katrina -

If the check hasn't arrived by now, we'll go ahead and send another. Sorry again for the delay.

Best,
Shawn

From: MuckRock

To Whom It May Concern:

Please find enclosed a check for $11.90 to satisfy the fee associated with the attached request.

Thank you so much for your help.

From: MuckRock

Hello,

We've placed another check in the mail.

Thank you!

From: Jangraw, Katrina M NFG (US)

Classification: UNCLASSIFIED
Caveats: NONE

Shawn,

I will continue to check daily. The latter payment received will be returned to you.

Katrina

From: Shawn Musgrave

Katrina -

Much appreciated! Apologies for the delay. Can you provide a preview of what the spreadsheet will include?

-Shawn

From: Jangraw, Katrina M NFG (US)

Classification: UNCLASSIFIED
Caveats: NONE

Shawn,

You will receive all of the information in the mail shortly, as your payment arrived today.

As for a spreadsheet, I have attached the State inventory. If there is anything else I can do to assist, please do not hesitate to contact me.

Katrina

From: Shawn Musgrave

Katrina -

Thank you for confirming that the check came in, and for sending this spreadsheet. Please confirm whether you will fulfill my request for the full agency-by-agency spreadsheet of equipment received via the 1033 program. A total of 32 states have released data down to this level without distinction as to tactical versus general equipment.

Thank you again for your help.

Best,
Shawn

From: Shawn Musgrave

Katrina -

Checking on this again.

-Shawn

From: Shawn Musgrave

Katrina -

Checking in again. Please advise as to whether additional spreadsheets with details for all equipment transfers will be provided by Vermont as they were by more than 30 other states.

Best,
Shawn

From: Vermont National Guard

A cover letter granting the request and outlining any exempted materials, if any.

From: Vermont National Guard

A copy of documents responsive to the request.

From: Shawn Musgrave

Hello,

Would it be possible to get a copy of the attached inventory spreadsheet in Excel format with the "Ship Date" category included? I'm attempting to cross-reference when particular agencies received specific types of equipment, and this would make it as simple as possible to be accurate in my reporting.

Best,
Shawn Musgrave
MuckRock

From: Dupuis, Richard J SFC USARMY NG VTARNG (US)

Classification: UNCLASSIFIED
Caveats: NONE

Dear Shawn Musgrave,
Attached is a letter acknowledging receipt of your FOIA request. It has been logged in and assigned case #FP-15-002241. It has an estimated completion date of November 16, 2014, however we will make every effort to provide the responsive records as soon as possible.
Thanks

SFC Richard Dupuis

VTARNG Freedom of Information Act/Privacy Manager

Bldg #15, Camp Johnson, Colchester, VT. 05446

Comm. 802-338-3439

Dsn. 636-3439

Fax. 802-338-3299

Classification: UNCLASSIFIED
Caveats: NONE

From: Shawn Musgrave

Hello,

Thank you for getting back to me. To be clear, I am requesting an export of the attached inventory spreadsheet (likely called the "State Property Book") with all releasable fields, particularly the date the equipment was shipped to the recipient law enforcement agency.

Best,
Shawn Musgrave
MuckRock

From: Shawn Musgrave

Hello,

Following up to make sure that the below message was clear. Again, this is not a new request, but rather a request for an electronic version of the inventory spreadsheet already provided.

-Shawn

From: Jangraw, Katrina M NFG (US)

Classification: UNCLASSIFIED
Caveats: NONE

Shawn,

I do hope the attached will suffice. Also, as a reminder, the State of Vermont considers all documents pertaining to the LESO program to be that of State property; not Federal.

Katrina

From: Jangraw, Katrina M NFG (US)

Classification: UNCLASSIFIED
Caveats: NONE

Shawn,

I do hope the attached will suffice. Also, as a reminder, the State of Vermont considers all documents pertaining to the LESO program to be that of State property; not Federal.

Katrina

From: Shawn Musgrave

Katrina,

Thank you — this meets my needs perfectly.

-Shawn

From: Dupuis, Richard J SFC USARMY NG VTARNG (US)

Classification: UNCLASSIFIED
Caveats: NONE

Shawn Musgrave,
Attached is letter stating that your request has been granted in full. This concludes the processing of your request. If you have any further questions regarding your request please contact my office at (802-338-3439) or by e-mail (richard.j.dupuis.mil@mail.mil).
Thanks
SFC Richard Dupuis

VTARNG Freedom of Information Act/Privacy Manager

Bldg #15, Camp Johnson, Colchester, VT. 05446

Comm. 802-338-3439

Dsn. 636-3439

Fax. 802-338-3299

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