Kiski School District Data Security & EWaste Policy

Cindy Long filed this request with the Kiski Area School District of Vandergrift, PA.
Est. Completion Aug. 5, 2016
Status
No Responsive Documents

Communications

From: Cindy Long

To Whom It May Concern:

Pursuant to Pennsylvania Right to Know Act, I hereby request the following records:

Copies of schools written HIPAA compliance policies
Time Period: 5/1/2014 to 7/1/2016

Copies of schools written Family Educational Rights and Privacy Act (FERPA) compliance policies
Time Period: 5/1/2014 to 7/1/2016

Copies of any data breaches filed with the Commonwealth of Pennsylvania and the Federal Government.
Time Period: 5/1/2014 to 7/1/2016

Copies of any data breaches response policies in place.
Time Period: 5/1/2014 to 7/1/2016

Copies of schools written hard drive data destruction policies.
Time Period: 5/1/2014 to 7/1/2016

Copies of schools hard drive destruction records.
Time Period: 5/1/2014 to 7/1/2016

Copies of schools computer and electronics recycling and sale records. Including invoices, manifests, asset reports and bills of lading.
Time Period: 5/1/2014 to 7/1/2016

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Cindy Long

From: Chris Pastva

Your Right to Know Request dated July 18, 2016 with follow ups on July 25,
2016 and August 1, 2016, was received by this office today, Monday, August
1, 2016. The request was faxed to a machine that is shared by various
departments. The August 1, 2016 request follow-up was the first document
to be received by this office.

As such, a response within 5 days will be received no later than Friday,
August 5, 2016.

Sincerely,

*Christine Pastva*

*​Open Records Officer​*
*Kiski Area School District*
*724-842-0454*
*Fax: 724-842-0444*
chris.pastva@kiskiarea.com

*DISCLAIMER: This email is for the intended recipient only and may contain
confidential information. If you are not the intended recipient and/or have
received this email in error, please advise the sender and delete this
message, including any attachments, immediately. Any unauthorized or
improper disclosure, copying, distribution or use of the contents of this
email and any attached documents is prohibited.*

From: Chris Pastva

To Whom It May Concern:

Please consider this correspondence the final response to your request.
Your request is granted. To the extent your request has been granted, your
documents are attached.

1. HIPAA compliance policies - none exist

2. FERPA - Policies #114, 103.1, 815, 2106

3. Data breaches filed - none exist

4. Data breaches response policies - Policy #830

5. Hard drive destruction policies - Policy #800

6. Hard drive destruction records - none exist

7. Computer and electronic recycling and sale records - none exist

You have the right to appeal in writing to Terry Mutchler, Executive
Director, Office of Open Records, Commonwealth Keystone Building, 400 North
Street, 4th Floor, Harrisburg, PA 17120. If you choose to file an appeal,
you must do so within fifteen (15) business days of the mailing date of the
Agency’s response, as outlined in Section 1101 of the Right-to-Know
Law. Please
be advised that this correspondence will serve to close this record with
our office as permitted by law.
*Christine Pastva*
*Kiski Area School District*
*724-842-0454*
*Fax: 724-842-0444*
chris.pastva@kiskiarea.com

*DISCLAIMER: This email is for the intended recipient only and may contain
confidential information. If you are not the intended recipient and/or have
received this email in error, please advise the sender and delete this
message, including any attachments, immediately. Any unauthorized or
improper disclosure, copying, distribution or use of the contents of this
email and any attached documents is prohibited.*

From: Cindy Long

Thank you. Please provide a formal attestation of non-existence for 1 , 3, 6 and 7. A template can be found at the PA Office of Open Records: http://www.openrecords.pa.gov/Documents/Form-Attestation_of_Nonexistence_Nov2014.pdf

P.S. It is quote alarming that the School does not have a HIPAA policy!!!

From: Cindy Long

Do you intend to provide a formal attestation of non-existence? Should I not receive a response by tomorrow (8/30/2016) and appeal will be filed with the OOR. Please govern yourself accordingly.

From: Chris Pastva

See attached.

*Christine Pastva*
*Kiski Area School District*
*724-842-0454*
*Fax: 724-842-0444*
chris.pastva@kiskiarea.com

*DISCLAIMER: This email is for the intended recipient only and may contain
confidential information. If you are not the intended recipient and/or have
received this email in error, please advise the sender and delete this
message, including any attachments, immediately. Any unauthorized or
improper disclosure, copying, distribution or use of the contents of this
email and any attached documents is prohibited.*

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