VANCOUVER PUBLIC SCHOOLS DISTRICT – Request for a complete electronic copy of any emails containing the keyword “MUCKROCK” received by the email address “publicrecordsrequest@vansd.org” for the time period 11-1-2022 to 12-21-2022.
| Tracking # |
R000319-010323 |
| Submitted | Dec. 21, 2022 |
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Communications
From: PRA Audit
December 21, 2022
VANCOUVER PUBLIC SCHOOLS DISTRICT – Request for a complete electronic copy of any emails containing the keyword “MUCKROCK” received by the email address “publicrecordsrequest@vansd.org” for the time period 11-1-2022 to 12-21-2022.
Via email to: jen.anderson@vansd.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I Request for a complete electronic copy of any emails containing the keyword “MUCKROCK” received by the email address “publicrecordsrequest@vansd.org” for the time period 11-1-2022 to 12-21-2022. Please include any “read” receipts, “forward” or “cc” of these emails and any other records regarding or referencing these emails.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST.
Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Dec. 21, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: PRA Audit
12-29-22
VIA EMAIL TO: "Marilee Scarbrough" <Marilee.Scarbrough@vansd.org>
Hello,
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Dec. 21, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
*******************
December 21, 2022
VANCOUVER PUBLIC SCHOOLS DISTRICT – Request for a complete electronic copy of any emails containing the keyword “MUCKROCK” received by the email address “publicrecordsrequest@vansd.org” for the time period 11-1-2022 to 12-21-2022.
Via email to: jen.anderson@vansd.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I Request for a complete electronic copy of any emails containing the keyword “MUCKROCK” received by the email address “publicrecordsrequest@vansd.org” for the time period 11-1-2022 to 12-21-2022. Please include any “read” receipts, “forward” or “cc” of these emails and any other records regarding or referencing these emails.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST.
Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: PRA Audit
01-02-2023
via email to: vpscommunications@vansd.org
***PUBLIC RECORDS REQUEST (OVERDUE RESPONSE) AGENCY ACTION REQUIRED***
Hello,
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Dec. 21, 2022. Please let me know when I can expect to receive a response. This public records act request was previously submitted to Jen Anderson jen.anderson@vansd.org and Marilee Scarbrough <Marilee.Scarbrough@vansd.org> however no response has been received within the statutory deadline.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
" Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
Thanks for your help, and let me know if further clarification is needed.
**********************************************
12-29-22
VIA EMAIL TO: "Marilee Scarbrough" <Marilee.Scarbrough@vansd.org>
Hello,
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Dec. 21, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
**********************************************
December 21, 2022
VANCOUVER PUBLIC SCHOOLS DISTRICT – Request for a complete electronic copy of any emails containing the keyword “MUCKROCK” received by the email address “publicrecordsrequest@vansd.org” for the time period 11-1-2022 to 12-21-2022.
Via email to: jen.anderson@vansd.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I Request for a complete electronic copy of any emails containing the keyword “MUCKROCK” received by the email address “publicrecordsrequest@vansd.org” for the time period 11-1-2022 to 12-21-2022. Please include any “read” receipts, “forward” or “cc” of these emails and any other records regarding or referencing these emails.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST.
Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From:
--- Please respond above this line ---
Your request has been received and is being processed. Your request was received in this office on 1/3/2023 and given the reference number R000319-010323 for tracking purposes. If your request was received when the District office is closed, the review of your request will begin on the next business day.
Requested Documents: Request for a complete electronic copy of any emails containing the keyword "MUCKROCK" received by the email address 'publicrecordsrequest@vansd.org' for the time period 11-1-22 to 12-21-22
You will receive a notice within five (5) business days providing you an estimate of when you will receive your requested documents.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.
Vancouver Public Schools
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSp5K-2B1yWINOYvopZs6CG5HdJSzbznCxhGLreoSkmZJKdwsVU_n-2FErSCDvxmJGlMGqdMpSiRU55zWDtbVXlwz24Mc-2BJN4l1IO6IApwSUWMWxZK5Z0hDNBYy3J8eYFcmQ8yQ-2B6-2Bbs9GadM0XdKXBXZeqIV-2FmGlDGHs-2Fhm6qZispM8TagU7z9Tib-2F-2F6H7BnMfKId8WQocVdBSLrQrfz1AleeVJ9BGJIGM6qU1C7Qmy6iUlsDOzhTko8-2B2x9rKJW9j-2FD00-2B0m6ngdNrISJzRraNGcLjTPKIY-3D)
From:
--- Please respond above this line ---
RE: Public Records Request of January 03, 2023, Reference # R000319-010323 To whom it may concern:
Today, Tuesday, January 3, 2023, Vancouver School District acknowledges receipt of the following four email communications:
1. 12/21/22 at 2:17 p.m. to jen.anderson@vansd.org; (mailto:jen.anderson@vansd.org)
2. 12/28/22 at 10:00 p.m. to jen.anderson@vansd.org (mailto:jen.anderson@vansd.org)
3. 12/29/22 at 11:02 a.m. to marilee.scarbrough@vansd.org; and (mailto:marilee.scarbrough@vansd.org)
3. 01/02/23 at 11:03 a.m. to vpscommunications@vansd.org. (mailto:vpscommunications@vansd.org)
Please be advised that District offices were closed for winter break from Monday, December 19, 2022 through Monday, January 2, 2023. ALL District offices reopened for regular business today, Tuesday, January 3, 2023. Today, Tuesday, January 3, 2023, the District acknowledges receipt of the following request. You requested: ALL Request for a complete electronic copy of any emails containing the keyword "MUCKROCK" received by the email address "publicrecordsrequest@vansd.org" for the time period 11-1-22 to 12-21-22 We are in the process of identifying, gathering and reviewing documents responsive to your request. We estimate that we will be able to provide you with a first installment of records, or records in their entirety on or before February 3, 2023 For questions or additional information, please reply to this email. Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSp5K-2B1yWINOYvopZs6CG5HdJSzbznCxhGLreoSkmZJKdkrQx_n-2FErSCDvxmJGlMGqdMpSiRU55zWDtbVXlwz24Mc-2BJN4l1IO6IApwSUWMWxZK5Z0hTtBnlltZhKkecMBl5RPP7qpZ9-2FkS5-2BPdGNELhPQaxTVYLj7L1RFRKHmb1J-2BK-2Fu5em6EfWGE7ubx4oI1yZknfRQWl5-2BrWRJX-2Ffu5r-2Fi7pyG-2FIF9OMCEDmWt4A8vP-2FJK49S9UdPe-2BR4BrGsMI6OYwrgtvlsQ1z-2FoQrc5bQq-2BPGakE-3D)
From: Vancouver Public Schools District
To whom it may concern:
Today, Tuesday, January 3, 2023, Vancouver School District acknowledges
receipt of the following four email communications:
1. 12/21/22 at 2:17 p.m. to jen.anderson@vansd.org;
2. 12/28/22 at 10:00 p.m. to jen.anderson@vansd.org
3. 12/29/22 at 11:02 a.m. to marilee.scarbrough@vansd.org; and
3. 01/02/23 at 11:03 a.m. to vpscommunications@vansd.org.
Please be advised that ALL District offices were closed for winter break
from Monday, December 19, 2022 through Monday, January 2, 2023. ALL
District offices reopened for regular business today, Tuesday, January 3,
2023. Today, Tuesday, January 3, 2023, the District acknowledges receipt
of the following request. You requested:
*"Request for a complete electronic copy of any emails containing the
keyword "MUCKROCK" received by the email address
'publicrecordsrequest@vansd.org <publicrecordsrequest@vansd.org>' for the
time period 11-1-22 to 12-21-22".*
We are in the process of identifying, gathering and reviewing documents
responsive to your request. We estimate that we will be able to provide you
with a first installment of records or records in their entirety on or
before February 3, 2023.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of January 03, 2023, Reference # R000319-010323 Dear , Vancouver Public Schools received a public records request from you on January 03, 2023. This letter provides you with an estimate of when you will receive the documents you requested from Vancouver Public Schools. You requested: Request for a complete electronic copy of any emails containing the keyword "MUCKROCK" received by the email address 'publicrecordsrequest@vansd.org' for the time period 11-1-22 to 12-21-22 We are in the process of identifying, gathering and reviewing documents responsive to your request. We estimate that we will be able to provide you with a first installment of records, or records in their entirety on or before February 03, 2023 For questions or additional information, please reply to this email. Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSp5K-2B1yWINOYvopZs6CG5HdJSzbznCxhGLreoSkmZJKdUTkw_n-2FErSCDvxmJGlMGqdMpSiRU55zWDtbVXlwz24Mc-2BJN4l1IO6IApwSUWMWxZK5Z0hktnSuwAQYP4f34VeP5MTJEXK9YtyFhSnxYSa175IG6r6rsafHJDQ-2FmFhkE1FS67BbVmaM2A7m1o4ZChUmy-2FqqyyU59SIaUZbf32jP7b9Kmg0jzPwQ-2B7F5X921Ho1qHuQnDu0qRXG1SaOaHYRUZXwpwiDxfC1ghSqeBdcMglcTsM-3D)
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of January 03, 2023, Reference # R000319-010323 Dear , Vancouver Public Schools received a public records request from you on January 03, 2023. Your request mentioned: Request 1: “Request for a complete electronic copy of any emails containing the keyword “MUCKROCK” received by the email address ‘publicrecordsrequest@vansd.org’ for the time period 11-01-22 to 12-21-22.”
Request No. 2: November 14, 2022
I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Provide a complete copy of your agency Joint Legislative Audit and Review Committee (JLARC) report submitted by your agency to JLARC for the year 2021. Note: this identifiable record should be an exact copy of the answers submitted to the JLARC Public Records Request Reporting System.
2. Provide complete copies of any and all worksheets, drafts, estimates, notes, and emails related to the completion of your agency’s final 2021 JLARC report and answers to the JLARC website questionnaire submitted for the year 2021.
3. Provide a complete copy of your agency Joint Legislative Audit and Review Committee (JLARC) report submitted by your agency to JLARC for the year 2020. Note: this identifiable record should be an exact copy of the answers submitted to the JLARC Public Records Request Reporting System.
4. Provide complete copies of any and all worksheets, drafts, estimates, notes, and emails related to the completion of your agency’s final 2020 JLARC report and answers to the JLARC website questionnaire submitted for the year 2020.
5. Provide a complete copy of your agency Joint Legislative Audit and Review Committee (JLARC) report submitted by your agency to JLARC for the year 2019. Note: this identifiable record should be an exact copy of the answers submitted to the JLARC Public Records Request Reporting System.
6. Provide complete copies of any and all worksheets, drafts, estimates, notes, and emails related to the completion of your agency’s final 2019 JLARC report and answers to the JLARC website questionnaire submitted for the year 2019.
Request No. 3 November 15, 2022
I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019. Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
Request No. 4 November 16, 2022
I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Provide a complete copy of your agency School Safety and Security Data collection report as submitted by your agency to the Office of the Superintendent of Public Instruction (OSPI) for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
2. Provide complete copies of any and all contracts and/or agreements your agency has with any law enforcement organization or agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
3. Provide complete contact information and email addresses for any and all Safety and security Staff, School Resource officers, Campus Security Officers, contract security personnel, and any other commissioned or noncommissioned employees or contractors whose primary job duty is to provide safety or security services for your agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
Request No. 5: December 1, 2022
I request a complete electronic copy of all Public Records Requests received by your agency in the year 2020 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2020. Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2020 can be excluded from this request.
Request No. 6: December 1, 2022: I request a complete electronic copy of all Public Records Requests received by your agency in the year 2021 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2021. Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2021 can be excluded from this request.
Request No. 7: December 1, 2022
I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2022.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment/bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2022.
2. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2021.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment/bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2021.
3. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2020.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment/bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2020. The district has reviewed its files and has located responsive records to your request. Please log in to the Public Records Portal at the following link to retrieve the responsive correspondence and records. Public Records Request - R000319-010323 (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSp5K-2B1yWINOYvopZs6CG5HdJSzbznCxhGLreoSkmZJKdpYj-_n-2FErSCDvxmJGlMGqdMpSiRU55zWDtbVXlwz24Mc-2BJN4l1IO6IApwSUWMWxZK5Z0hhnmwp45GkEK7ltavL79zV8q-2BzmLAZcFKrmsI-2BHZ-2BeEJeFB5U-2F66ZnjEmjccPhIpLIXJ4fqXo1X420Ijpj-2BXSP-2BrWUgx9hE-2BX6pWM97Da2BfKFu3AVXpY8ZEoXOg4mUfh1mLmpYTdGEw-2FthEbYIuuflfeyeUg7954Gc5-2Bh48GXRY-3D) In response to this request, no records were withheld in their entirety or redacted based on a statutory exemption (RCW 42.56 Washington State Public Records Act). The District is continuing its search for additional documents responsive to your request. If additional documents are located and disclosable, the District anticipates that it will produce an additional installment or records in their entirety on or before February 17, 2023. The District desires to provide you with the fullest assistance possible. If you believe this response does not fully comply with your public records request, please reply to this email. For questions or additional information, please reply to this email. Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSp5K-2B1yWINOYvopZs6CG5HdJSzbznCxhGLreoSkmZJKdLE8T_n-2FErSCDvxmJGlMGqdMpSiRU55zWDtbVXlwz24Mc-2BJN4l1IO6IApwSUWMWxZK5Z0hhnmwp45GkEK7ltavL79zVzwmiKLl8IxZ-2BtemuJpztBV-2BseDaKHtJx-2BLYpMGPQQXvCOPq5sRsWTMj3w4eMxwgzEDv8rBCexz61S3u8vmegDYZqFw4wGkthPLAFFP9zrOM3y-2FUYwvgsV4OlhwAJoQWbZfLvw6RjNV9zwp7WxeB6Ss-3D)
From: PRA Audit
1-11-23
Via email to: publicrecordsrequest@vansd.org
Hello,
I recieved 3 documents, and an email. None of which have much context. Which document are the emails I requested?
You also reference multiple other records requests, none of which I made to you.
I would suggest you educate the District technology department about email and email addresses. Sending other requestor's public records request responses to me does not satisfy your obligation to other requestors, nor to me.
Please provide only the responsive documents I have requested.
Helpful note: the Vancouver Public Schools District website lists "publicrecordsrequest@vansd.org" as the correct email address to submit public records requests TO THIS DAY (1-11-2023).
Thank you.
Please let me know which documents satisfy my request.
From: PRA Audit
1-25-23
via email to: Marilee.scarbrough@vansd.org
Hello,
Is this public records request dated 12-21-22 now closed?
Thank you.
From: Vancouver Public Schools District
To Whom it May Concern:
Please see the correspondence and documents responsive to your public
records request to Vancouver School District.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
---------- Forwarded message ---------
From: <copier@vansd.org>
Date: Wed, Jan 25, 2023 at 3:38 PM
Subject: Message from "SUPER-Ricoh"
To: Jen Anderson <jen.anderson@vansd.org>
This E-mail was sent from "SUPER-Ricoh" (MP 7503).
Scan Date: 01.25.2023 15:38:32 (-0800)
Queries to: copier@vansd.org
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of January 03, 2023, Reference # R000319-010323 Dear requests@muckrock.com, This response was also emailed on January 25, 2023 to: requests@muckrock.com Vancouver Public Schools received a public records request from you on January 03, 2023. You requested: “Request for a complete electronic copy of any emails containing the keyword “MUCKROCK” received by the email address ‘publicrecordsrequest@vansd.org’ for the time period 11-01-22 to 12-21-22.” The above request was received at jen.anderson@vansd.org which is the business email for the District's legal assistant. The District acknowledged the request on January 3, 2023 after the District reopened for business after the winter break (December 19, 2022 through January 2, 2023) It appears the initial response was mistakenly sent to the wrong Muckrock identifier (120965-29141669). The District herewith resubmits this response to the correct Muckrock identifier, listed above. The District has identified, gathered and reviewed the requested documents and encloses them herewith. Please log in to the Public Records Portal at the following link to retrieve the responsive records. Public Records Request - R000319-010323 (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSp5K-2B1yWINOYvopZs6CG5HdJSzbznCxhGLreoSkmZJKdkIMk_n-2FErSCDvxmJGlMGqdMpSiRU55zWDtbVXlwz24Mc-2BJN4l1IO6IApwSUWMWxZK5Z0hNDerCscp-2Fr0edmhfa1OuQ-2BFalTNE2ddGzB8z6iSZL6B2C0PZEszStqWUpUQlSlWhgjMrlnVGVerc9N3GUvraNQHYy9yr-2F8H-2F6f2NKGEF-2BumjYCIHlHTdXksZxzB4bHaHk6OLHO40nMrm3IFp02tlz-2FkB7SNi0YbDAgMZzoMvkCCfdY-2FedJdV9zmzVD3y1p7H) In April, 2022, Vancouver School District converted the management of all public records requests to the District's Public Records Request portal. The most effective and efficient way to communicate with the District regarding the status and responsive documents to your request is via your specific public records request log-in. The complete instructions for filing a public records request with Vancouver School District can be found via our website at: https://vansd.org/public-records-request/ In response to this request, no records were withheld in their entirety or redacted based on a statutory exemption (RCW 42.56 Washington State Public Records Act). With the submission of this information, we believe we have fully complied with your request and we will close the file. The District desires to provide you with the fullest assistance possible. If you believe this response does not fully comply with your public records request, please reply to this email. Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSp5K-2B1yWINOYvopZs6CG5HdJSzbznCxhGLreoSkmZJKdGohS_n-2FErSCDvxmJGlMGqdMpSiRU55zWDtbVXlwz24Mc-2BJN4l1IO6IApwSUWMWxZK5Z0hNDerCscp-2Fr0edmhfa1OuQ2FvrXBMC-2BxztSoO6UjPVvEM4Q5viOGR1rTxsBeVLhjnwllvHvbHI60CSUNQWLZM3vTjfZQOYs2RJD228-2BqGUrLvzel-2FgKPmWro-2BNrAtHGbZ-2BjwnXkDLp9-2BVvIVvHcWkcFxwgyj1EQ4lI9Kij-2BbicWAxZg7cdzIbLEolokvCH9EF)
From: Vancouver Public Schools District
To Whom it May Concern:
Yes, the public records request you reference below is now considered
closed. This identifier, 138178-16261561 originally requested the
following on December 21, 2023:
*I Request for a complete electronic copy of any emails containing the
keyword "MUCKROCK" received by the email address
"publicrecordsrequest@vansd.org <publicrecordsrequest@vansd.org>" for the
time period 11-1-2022 to 12-21-2022. Please include any "read" receipts,
"forward" or "cc" of these emails and any other records regarding or
referencing these emails.*
The response with the responsive documents was emailed to you yesterday,
January 25, 2023 as well as updated to your request on the District's
public records request portal, to which you have access. I re-attach the
District's January 25, 2023 response here.
The District desires to provide the fullest assistance possible. If you
believe we have not fully complied with your request, please reply to this
email or provide your communication through the District's public records
request portal, to which you have access and which is the District's
preferred method of communication for public records requests and the
method of communication which will provide the most expedient and efficient
response.
Thank you.
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
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