Vancouver Public Schools District – Request for a complete electronic copy of all Public Records Requests received by the District including District Responses for the years 2010 - 2021

PRA Audit filed this request with the Vancouver Public Schools District of Vancouver, WA.

It is a clone of this request.

Tracking #

R000321-011123

Status
Completed

Communications

From: PRA Audit

To Whom It May Concern:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

I request a complete electronic copy of all Public Records Requests received by Vancouver Public Schools District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.

In the event the District chooses to provide these records in installments over time I request the records to be produced in reverse chronological order - from the most recent records to the earliest.

If this request is denied in whole or part, I ask that you justify all deletions by reference to specific exemptions of the PRA. I also request a detailed contemporaneous log to be provided for any document withheld or redacted.

For each responsive record the District contends is exempt from public disclosure, in whole or in part, please specifically identify the record by subject, title, author, custodian and date, and state how a specific statutory exemption applies to each record as required by RCW 42.56.210(3) and Rental Housing Ass'n v. Des Moines, 165 Wn.2d 525, 199 P.3d 393 (2009).

I request electronic production of all electronic records in the original NATIVE electronic format for each record.

I request for these public records to be produced by public (no password) e-mail attachment or link. If electronic attachment or link is not possible, an alternative would be to produce responsive records via USB DRIVE or DATA CD-ROM.

THIS REQUEST IS NOT BEING MADE FOR COMMERCIAL PURPOSES.

The requested documents will be made available to the general public.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

PRA Audit

From: Vancouver Public Schools District

To Whom it May Concern:

Attached please find correspondence from General Counsel, Marilee Scarbrough, in response to your public records request to Vancouver School District.

Sincerely,

Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Assistant General Counsel
PO Box 8937 - 2901 Falk Road | Vancouver, WA 98668-8937
( 360-313-1280 | 7 360-313-1012
( tel:3603131012) | * jen.anderson@vansd.org

--CONFIDENTIALITY NOTICE--
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY COMPUTER.

>>> <copier@vansd.org> 11/15/2021 12:19 PM >>>
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From: PRA Audit

Hello Ms. Scarbrough,

Thank you for your email.

You have requested a 10% deposit of $300.00 for the estimated cost of copies for this public records request.

Please provide a copy of the District’s public records fee schedule.

Please describe in detail pursuant to WAC 44-14-07001 a breakdown of what fees the District is applying to which responsive public record types and for which time period.

For instance a 10% deposit of $300.00 could represent 30,000 scanned paper pages @ .10 per page.

However for which years and in what format?

Please note we have requested responsive records to be produces in reverse chronological format with the newest records produced first.

Thank you.

From: Vancouver Public Schools District

Vancouver Public Schools District
Washington Public Records Act Office
PO Box 8937
Vancouver, WA 98668-8937
November 16, 2021
This is a follow up to a previous request:
Hello Ms. Scarbrough,
Thank you for your email.

You have requested a 10% deposit of $300.00 for the estimated cost of
copies for this public records request.

Please provide a copy of the District’s public records fee schedule.


$0.15/ page Photocopies of documents
Customized Fee: Request requiring use of information technology
expertise
$0.10/ page Documents scanned into electronic format
Actual Cost: Digital media storage, container, envelope, etc.
$0.05 Per four (4) electronic files uploaded to email, data storage,
or electronic delivery
Actual Cost: Postage and delivery charges for mailing requested
records
$0.10 Per gigabyte of electronic records

Please describe in detail pursuant to WAC 44-14-07001 a breakdown of
what fees the District is applying to which responsive public record
types and for which time period.
Consistent with Washington state law:

The district will charge ten cents per page for public records scanned
into an electronic format.
The district will charge five cents per each four electronic files or
attachments uploaded to email.
The district's public records responses consist of both paper responses
and electronic responses.
I could not tell the difference between this question and your
preceding question. If the totality of this response does not answer
your questions, please let me know.
For instance a 10% deposit of $300.00 could represent 30,000 scanned
paper pages @ .10 per page.

However for which years and in what format?
The district's estimate is based on 10 years of documents, that
represents over 800 requests. Some of those requests are hundreds of
pages. Again, some of the district's responses were provided
electronically and some were paper copies. The 30,000 pages represents
less than half of the expected pages of documents. At this point in
responding to the request, the law does not require the district to
count every page, but rather give you an estimate of costs. Based on the
number of public records requests received and the number of files that
are electronic versus paper for a ten year period of time, the district
provided its best estimate. I am happy to have a phone conversation on
the district's estimate.

Please note we have requested responsive records to be produces in
reverse chronological format with the newest records produced first.

The request for the newest records first is noted. The district will
provide newest records first. As you know, RCW 42.56.120(4) states: "An
agency may require a deposit in an amount not to exceed ten percent of
the estimated cost of providing copies for a request, ..." The deposit
requested is the district estimated cost of providing copies for your
public records request. This is a low estimate based on the anticipated
50-80,000 pages of public records responses. You will only be charged
for those documents that need to be scanned in for the first time.

If you want to modify your request and specify a different time span, I
am happy to recalculate the anticipated cost.

Thank you.

Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman,
Assistant General Counsel
PO Box 8937 - 2901 Falk Road | Vancouver, WA 98668-8937
( 360-313-1280 | 7 360-313-1012
( tel:3603131012) | * jen.anderson@vansd.org

--CONFIDENTIALITY NOTICE--
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION
INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF
YOU ARE NOT THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE,
COPYING, DISTRIBUTION OR USE OF THE CONTENTS OF THIS TRANSMISSION IS
PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE
NOTIFY THE SENDER BY TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE
MATERIAL FROM ANY COMPUTER.

>>> "requests@muckrock.com"
<requests@muckrock.com> 11/16/2021 11:05 AM >>>

Vancouver Public Schools District
Washington Public Records Act Office
PO Box 8937
Vancouver, WA 98668-8937
November 16, 2021
This is a follow up to a previous request:
Hello Ms. Scarbrough,
Thank you for your email.
You have requested a 10% deposit of $300.00 for the estimated cost of
copies for this public records request.
Please provide a copy of the District’s public records fee schedule.
Please describe in detail pursuant to WAC 44-14-07001 a breakdown of
what fees the District is applying to which responsive public record
types and for which time period.
For instance a 10% deposit of $300.00 could represent 30,000 scanned
paper pages @ .10 per page.
However for which years and in what format?
Please note we have requested responsive records to be produces in
reverse chronological format with the newest records produced first.
Thank you.
View request history, upload responsive documents, and report problems
here:
https://www.muckrock.com/
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
For mailed responses, please address (see note):
MuckRock News
DEPT MR 120965
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but
is being sent through MuckRock by the above in order to better track,
share, and manage public records requests. Also note that improperly
addressed (i.e., with the requester's name rather than "MuckRock News"
and the department number) requests might be returned as undeliverable.
---
On Nov. 15, 2021:
Subject: Response to Public Records Request to Vancouver School
District
To Whom it May Concern:
Attached please find correspondence from General Counsel, Marilee
Scarbrough, in response to your public records request to Vancouver
School District.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman,
Assistant General Counsel
PO Box 8937 - 2901 Falk Road | Vancouver, WA 98668-8937
( 360-313-1280 | 7 360-313-1012
( tel:3603131012) | * jen.anderson@vansd.org

--CONFIDENTIALITY NOTICE--
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION
INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF
YOU ARE NOT THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE,
COPYING, DISTRIBUTION OR USE OF THE CONTENTS OF THIS TRANSMISSION IS
PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE
NOTIFY THE SENDER BY TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE
MATERIAL FROM ANY COMPUTER.
>>> <copier@vansd.org> 11/15/2021 12:19 PM >>>
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Scan Date: 11.15.2021 12:19:25 (-0800)
Queries to: copier@vansd.org
---
On Nov. 4, 2021:
Subject: Washington Public Records Act Request: Vancouver Public
Schools District – Request for a complete electronic copy of all Public
Records Requests received by the District including District Responses
for the years 2010 - 2021
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby
request the following records:
I request a complete electronic copy of all Public Records Requests
received by Vancouver Public Schools District and a complete electronic
copy of the District's Responses to these Public Records Requests for
the time period January 1, 2010 through November 4, 2021.
In the event the District chooses to provide these records in
installments over time I request the records to be produced in reverse
chronological order - from the most recent records to the earliest.
If this request is denied in whole or part, I ask that you justify all
deletions by reference to specific exemptions of the PRA. I also request
a detailed contemporaneous log to be provided for any document withheld
or redacted.
For each responsive record the District contends is exempt from public
disclosure, in whole or in part, please specifically identify the record
by subject, title, author, custodian and date, and state how a specific
statutory exemption applies to each record as required by RCW
42.56.210(3) and Rental Housing Ass'n v. Des Moines, 165 Wn.2d 525, 199
P.3d 393 (2009).
I request electronic production of all electronic records in the
original NATIVE electronic format for each record.
I request for these public records to be produced by public (no
password) e-mail attachment or link. If electronic attachment or link is
not possible, an alternative would be to produce responsive records via
USB DRIVE or DATA CD-ROM.
THIS REQUEST IS NOT BEING MADE FOR COMMERCIAL PURPOSES.
The requested documents will be made available to the general public.
In the event that there are fees, I would be grateful if you would
inform me of the total charges in advance of fulfilling my request.
Thank you in advance for your anticipated cooperation in this matter. I
look forward to receiving your response to this request within 5
business days, as the statute requires.
Sincerely,
PRA Audit
View request history, upload responsive documents, and report problems
here:
https://www.muckrock.com/
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
For mailed responses, please address (see note):
MuckRock News
DEPT MR 120965
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but
is being sent through MuckRock by the above in order to better track,
share, and manage public records requests. Also note that improperly
addressed (i.e., with the requester's name rather than "MuckRock News"
and the department number) requests might be returned as undeliverable.

From: PRA Audit

Hello Ms. Anderson,

Please recalculate the deposit request and provide a deposit estimate based on each installment of records to be produced. The first installment of records to be produced should begin with the date range November 2021 to November 2020.

Please provide a description of the records being produced as well as the format, page count, and size in MB.

Thank you.

From: Vancouver Public Schools District

To Whom it May Concern:

Attached please find correspondence from General Counsel, Marilee Scarbrough, in response to your public records request to Vancouver School District.

Sincerely,

Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Assistant General Counsel
PO Box 8937 - 2901 Falk Road | Vancouver, WA 98668-8937
( 360-313-1280 | 7 360-313-1012
( tel:3603131012) | * jen.anderson@vansd.org

--CONFIDENTIALITY NOTICE--
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY COMPUTER.

>>> <copier@vansd.org> 1/10/2022 1:18 PM >>>
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From: PRA Audit


To Whom It May Concern:

Please find enclosed a check for $49.10 to satisfy the fee associated with the attached public records request.

Thank you.

Check sent by Muckrock Staff

Pay to the order of:

Vancouver School District #37
Washington Public Records Act Office
P.O. Box 8937
Vancouver, WA 98668

#10283
Amount of: $49.10
  • Created — 01/13/2022
  • In Transit — 01/19/2022
  • In Local Area — 01/20/2022
  • Processed For Delivery — 01/21/2022
  • Deposited — 01/28/2022

From: Vancouver Public Schools District

To Whom it May Concern:

Attached please find correspondence from General Counsel, Marilee Scarbrough, in response to your public records request to Vancouver School District. Documents responsive to the first installment may be found at the following link:

https://drive.google.com/drive/folders/1_oH6SZRO99grw95KAm7_fXrqhJo3moDk?usp=sharing

Sincerely,

Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Assistant General Counsel
PO Box 8937 - 2901 Falk Road | Vancouver, WA 98668-8937
( 360-313-1280 | 7 360-313-1012
( tel:3603131012) | * jen.anderson@vansd.org

--CONFIDENTIALITY NOTICE--
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY COMPUTER.

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From: Vancouver Public Schools District

To Whom it May Concern:

Attached please find correspondence from General Counsel, Marilee Scarbrough, in response to your public records request to Vancouver School District.

Sincerely,

Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Assistant General Counsel
PO Box 8937 - 2901 Falk Road | Vancouver, WA 98668-8937
( 360-313-1280 | 7 360-313-1012
( tel:3603131012) | * jen.anderson@vansd.org

--CONFIDENTIALITY NOTICE--
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY COMPUTER.

>>> <copier@vansd.org> 3/11/2022 2:34 PM >>>
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Scan Date: 03.11.2022 14:34:48 (-0800)
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From: PRA Audit


To Whom It May Concern:

Please find enclosed a check for $14.80 to satisfy the fee associated with the attached public records request.

Thank you.

Check sent by Muckrock Staff

Pay to the order of:

Vancouver School District #37
Washington Public Records Act Office
P.O. Box 8937
Vancouver, WA 98668

#10350
Amount of: $14.80
  • Created — 03/15/2022
  • In Transit — 03/19/2022
  • In Local Area — 03/21/2022
  • Processed For Delivery — 03/22/2022
  • Deposited — 03/29/2022

From: Vancouver Public Schools District

To Whom it May Concern:

Attached please find correspondence from General Counsel, Marilee Scarbrough, in response to your public records request to Vancouver School District. Documents responsive to the second installment may be found at the following link:

https://drive.google.com/drive/folders/1s0qKX5aMwl6VodpAua9NYikjtl0u7FA7?usp=sharing

Sincerely,

Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Assistant General Counsel
PO Box 8937 - 2901 Falk Road | Vancouver, WA 98668-8937
( 360-313-1280 | 7 360-313-1012
( tel:3603131012) | * jen.anderson@vansd.org

--CONFIDENTIALITY NOTICE--
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY COMPUTER.

>>> <copier@vansd.org> 3/25/2022 3:13 PM >>>
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From: Vancouver Public Schools District

Download An arrow pointing down

It looks like this agency uploaded responsive documents to a portal or link sharing site. Our team is working on moving them over, so please check back soon.

>>> Jen Anderson 3/25/2022 3:18 PM >>>
To Whom it May Concern:

Attached please find correspondence from General Counsel, Marilee Scarbrough, in response to your public records request to Vancouver School District. Documents responsive to the second installment may be found at the following link:

https://drive.google.com/drive/folders/1s0qKX5aMwl6VodpAua9NYikjtl0u7FA7?usp=sharing

Sincerely,

Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Assistant General Counsel
PO Box 8937 - 2901 Falk Road | Vancouver, WA 98668-8937
( 360-313-1280 | 7 360-313-1012
( tel:3603131012) | * jen.anderson@vansd.org

--CONFIDENTIALITY NOTICE--
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY COMPUTER.

>>> <copier@vansd.org> 3/25/2022 3:13 PM >>>
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Scan Date: 03.25.2022 15:13:31 (-0700)
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From: Vancouver Public Schools District

To Whom it May Concern:

Attached please find correspondence from General Counsel, Marilee Scarbrough, in response to your public records request to Vancouver School District.

Sincerely,

Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Assistant General Counsel
PO Box 8937 - 2901 Falk Road | Vancouver, WA 98668-8937
( 360-313-1280 | 7 360-313-1012
( tel:3603131012) | * jen.anderson@vansd.org

--CONFIDENTIALITY NOTICE--
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY COMPUTER.

>>> <copier@vansd.org> 4/22/2022 8:51 AM >>>
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From: Vancouver Public Schools District

To Whom it May Concern:

Attached please find correspondence from General Counsel, Marilee Scarbrough, in response to your public records request to Vancouver School District.

Sincerely,

Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Assistant General Counsel
PO Box 8937 - 2901 Falk Road | Vancouver, WA 98668-8937
( 360-313-1280 | 7 360-313-1012
( tel:3603131012) | * jen.anderson@vansd.org

--CONFIDENTIALITY NOTICE--
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY COMPUTER.

>>> <copier@vansd.org> 5/31/2022 2:14 PM >>>
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From: Vancouver Public Schools District

To Whom it May Concern:

Please see the attached correspondence and responsive documents in partial
response to your public records request.

Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.

From: PRA Audit

1-11-23

via email to: jen.anderson@vansd.org

Hello,

1. Why are you sending me these records in response to my 11-05-2021 Public Records request?
2. After review of records provided in response to my 11-05-21 public records requests, it appears as if I was charged fees for ptining and scanning of electronic documents. I did not request this. I asked for a breakout of fees and I did not receive one. I need a refund of all fees paid on this request where electronic records were printed and scanned and applied fees.

Attached are examples of some of these records.

Please provide a detailed record of how every penny of fees were applied to responsive documents in this request. If your agency is going to charge fees you are going to be required to explain and justify every cent under the law.

Thank you.

From: Vancouver Public Schools District

Dear requests@muckrock.com:
Your request has been received and is being processed. Your request was received in this office on 1/11/2023 and given the reference number R000321-011123 for tracking purposes. If your request was received when the District office is closed, the review of your request will begin on the next business day.
Requested Documents: Hello,

1. Why are you sending me these records in response to my 11-05-2021 Public Records request?

2. After review of records provided in response to my 11-05-21 public records requests, it appears as if I was charged fees for ptining and scanning of electronic documents. I did not request this. I asked for a breakout of fees and I did not receive one. I need a refund of all fees paid on this request where electronic records were printed and scanned and applied fees.

Attached are examples of some of these records.

2. Please provide a detailed record of how every penny of fees were applied to responsive documents in this request. If your agency is going to charge fees you are going to be required to explain and justify every cent under the law.
You will receive a notice within five (5) business days providing you an estimate of when you will receive your requested documents.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.

Vancouver Public Schools

To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3DYUnc_0KuiePcfzbw6FC42LGK17VJ-2BKrL9SlBWg3E2heq-2B0g8hwBsyWAaTAfuQ-2FErYvRHun1lR4GeYGIhXFm-2Bu3a-2BxXXAyjRHx0o9Btzue9CEOe1tJpp5yLqATI6kZIpRye8wdzNpVQbmr6-2FkbirkQMkywanjdyYjJVVZNkCmv6E1qaCMijgEmawn1Vtf6gwB3l386eGTjmS17mR9hujQI7Pzyzx5FY7zduFeQt4BDLR3n0VQ-3D)

From: Vancouver Public Schools District

Dear requests@muckrock.com ,

Thank you for registering with the VPS Public Records Portal.

Your Login ID is:  requests@muckrock.com

If you did not submit your request through the public portal but are receiving this e-mail, an account has been created for you where you can track and monitor the status of your request, and receive any documents in response to your request.


If you have never used this system or cannot remember your password you may request a temporary password here: Request Temporary Password (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyZpbEIfKGZGKfW32pD6L49FqhQ9p-2Ba5xVzKB1-2FYVmcQ0-3D3hZl_0KuiePcfzbw6FC42LGK17VJ-2BKrL9SlBWg3E2heq-2B0g8hwBsyWAaTAfuQ-2FErYvRHuvoB7jNS1Gvc1AFP5GQ85gp-2BjdJyGySAVRPgm9FwjsanVzzXKQ6jX6-2BbD-2F9Id9WdDqs-2FuDb8UjCJwP0KqxTrB4kU1it8yt-2BLa1-2BT6-2B1m16NbnMDI4lNw2dNDYigUz43tjBpCGmmTxogkGvwBIsHzXsxc3-2BpwbTBud8f5DbmGMnZc-3D)

Please login to My Records Center to update your account information, track the status of your request and receive requested records when they become available. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4Yy4PI8-2FRCDMjAF11ou1AKZJnV5z7hfqQDCBdRDktKr0UU-3DP7FY_0KuiePcfzbw6FC42LGK17VJ-2BKrL9SlBWg3E2heq-2B0g8hwBsyWAaTAfuQ-2FErYvRHuvoB7jNS1Gvc1AFP5GQ85gpmCksS69WLUBAWfd4MIS-2FZnlUudaPP1SxBbm0Y1ww2MQDnzzI3sB3erEI1O9Z1SVXfFSTsHQbw86TACfyUV-2BA-2BNnClXfPBcTIouKBcn40nOWV-2BN-2FiqrRNcGN5SUoij1A9u8RS2fOJPFXk4Sqz3uVhA-3D)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Vancouver Public Schools District

--- Please respond above this line ---

RE: Public Records Request of January 11, 2023, Reference # R000321-011123 Dear requests@muckrock.com, Vancouver Public Schools received a public records request from you on January 11, 2023.  This letter provides you with an estimate of when you will receive the documents you requested from Vancouver Public Schools.  You requested: Hello,

1. Why are you sending me these records in response to my 11-05-2021 Public Records request?

2. After review of records provided in response to my 11-05-21 public records requests, it appears as if I was charged fees for ptining and scanning of electronic documents. I did not request this. I asked for a breakout of fees and I did not receive one. I need a refund of all fees paid on this request where electronic records were printed and scanned and applied fees.

Attached are examples of some of these records.

2. Please provide a detailed record of how every penny of fees were applied to responsive documents in this request. If your agency is going to charge fees you are going to be required to explain and justify every cent under the law. We are in the process of identifying, gathering and reviewing documents responsive to your request.  We estimate that we will be able to provide you with a first installment of records, or records in their entirety on or before February 13, 2023 For questions or additional information, please reply to this email. Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSqyIfKI7QwnRYDvEAKck4xWqXjwYcH-2FICkW8UQ0rCQKdSgqW_0KuiePcfzbw6FC42LGK17VJ-2BKrL9SlBWg3E2heq-2B0g8hwBsyWAaTAfuQ-2FErYvRHuq9y7-2FR-2BRqcrUJt9ObpgKIu6tigmXFz0Zxsy2PMZ7BshJIjNfwlgJBEOT7L6KcqSK30OdFqvxFnPv5DcSxeFQ1DgfT2a23ZSymVg1A3Vjx4trgcxjgZD-2FNEyGu-2F6gwJyxn5gLT9N-2B2-2F3t4QWW7-2BQ7eVsZtW-2FKeiqyVpK9fNSg8VhMM7H1nr6a5qn8-2FtroWGGc)

From: Vancouver Public Schools District

Subject: [Records Center] Public Records Request :: R000321-011123
Body:

RE: Public Records Request of January 11, 2023, Reference # R000321-011123

Dear requests@muckrock.com,

Vancouver Public Schools received a public records request from you on
January 11, 2023. This letter provides you with an estimate of when you
will receive the documents you requested from Vancouver Public Schools.
You requested:

Hello,

1. Why are you sending me these records in response to my 11-05-2021 Public
Records request?

2. After review of records provided in response to my 11-05-21 public
records requests, it appears as if I was charged fees for ptining and
scanning of electronic documents. I did not request this. I asked for a
breakout of fees and I did not receive one. I need a refund of all fees
paid on this request where electronic records were printed and scanned and
applied fees.

Attached are examples of some of these records.

2. Please provide a detailed record of how every penny of fees were applied
to responsive documents in this request. If your agency is going to charge
fees you are going to be required to explain and justify every cent under
the law.

We are in the process of identifying, gathering and reviewing documents
responsive to your request. We estimate that we will be able to provide
you with a first installment of records, or records in their entirety on or
before February 13, 2023.

For questions or additional information, please reply to this email.

Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.

From: PRA Audit

1-11-23

via email to: Marilee.scarbrough@vansd.org

Hello,

Please explain these emails (ATTACHED).

Please provide answers to my repeated questions.

When can I expect records responsive to my public records request?

Why is your agency silently withholding identified and requested public records?

What is the name and contact information of your immediate supervisor?

Thank you.

From: PRA Audit

1-25-23

via email to: Jen.Anderson@vansd.org

Hello,

Please explain these emails (ATTACHED).

Please provide answers to my repeated questions.

When can I expect records responsive to my public records request?

Why is your agency silently withholding identified and requested public records?

What is the name and contact information of Marilee Scarbrough's immediate supervisor?

Thank you.

************************************1-11-23

via email to: Marilee.scarbrough@vansd.org

Hello,

Please explain these emails (ATTACHED).

Please provide answers to my repeated questions.

When can I expect records responsive to my public records request?

Why is your agency silently withholding identified and requested public records?

What is the name and contact information of your immediate supervisor?

Thank you.

*NO RESPONSE*

From: PRA Audit

1-25-23

via email to: Jen.Anderson@vansd.org

Hello,

Please explain these emails (ATTACHED).

Please provide answers to my repeated questions.

When can I expect records responsive to my public records request?

Why is your agency silently withholding identified and requested public records?

What is the name and contact information of Marilee Scarbrough's immediate supervisor?

Thank you.

************************************1-11-23

via email to: Marilee.scarbrough@vansd.org

Hello,

Please explain these emails (ATTACHED).

Please provide answers to my repeated questions.

When can I expect records responsive to my public records request?

Why is your agency silently withholding identified and requested public records?

What is the name and contact information of your immediate supervisor?

Thank you.

*NO RESPONSE*

From: Vancouver Public Schools District

--- Please respond above this line ---

RE: Public Records Request of January 11, 2023, Reference # R000321-011123 Dear requests@muckrock.com, Vancouver Public Schools received a public records request from you on January 11, 2023. You requested: Hello,

1. Why are you sending me these records in response to my 11-05-2021 Public Records request? RESPONSE : The District's January 10, 2023 response was inadvertently sent to you in error. 2. After review of records provided in response to my 11-05-21 public records requests, it appears as if I was charged fees for ptining and scanning of electronic documents. I did not request this. I asked for a breakout of fees and I did not receive one. I need a refund of all fees paid on this request where electronic records were printed and scanned and applied fees.  Please provide a detailed record of how every penny of fees were applied to responsive documents in this request. If your agency is going to charge fees you are going to be required to explain and justify every cent under the law.  Attached are examples of some of these records. RESPONSE : On November 5, 2021 you requested the following: "I request a complete electronic copy of all Public Records Requests received by Vancouver Public Schools District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 2, 2021."  The District appropriately notified and invoiced you, via the attached correspondence, of the amount of records scanned and the associated costs on January 10, 2022, March 11, 2022 and April 22, 2022.  You paid two of the three invoices, and the requested documents were released to you. Copies of your requests are attached and they can also be accessed by logging into the District's public records portal at the following link below. Public Records Request - R000321-011123 In April, 2022, Vancouver School District converted the management of all public records requests to the District's Public Records Request portal.  The most effective and efficient way to communicate with the District regarding the status and responsive documents to your request is via your specific public records request log-in. The complete instructions for filing a public records request with Vancouver School District can be found via our website at: https://vansd.org/public-records-request/ The district has reviewed its files and has located responsive records to your request. Please log in to the Public Records Portal at the following link to retrieve the responsive records. Public Records Request - R000321-011123 In response to this request, no records were withheld in their entirety or redacted based on a statutory exemption (RCW 42.56 Washington State Public Records Act).  With the submission of this information, we believe we have fully complied with your request and we will close the file. The District desires to provide you with the fullest assistance possible.  If you believe this response does not fully comply with your public records request, please reply to this email. Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSqyIfKI7QwnRYDvEAKck4xWqXjwYcH-2FICkW8UQ0rCQKdA9JY_0KuiePcfzbw6FC42LGK17VJ-2BKrL9SlBWg3E2heq-2B0g8hwBsyWAaTAfuQ-2FErYvRHu7VdC2AnkkvPydUVCHVpWD9fOY66J8BmuwzC-2B6-2F7oD-2FUYEEzc71JHnvKzbczfCKIDa8c1-2Bq4a1v59JsCpl5T4R-2BuGWB5cx7JuvQWiK4mqmeHGS9OlkEbx20hh7IbOKFZhhuVUbJlmNPr-2FU-2Fvx6QHCRE2aF9a7Y75F8ARn3xd9g-2BM-3D)

From: Vancouver Public Schools District

To Whom it May Concern:

Please see the attached correspondence with the responsive documents in
response to your public records request to Vancouver School District.

Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.

---------- Forwarded message ---------
From: <copier@vansd.org>
Date: Thu, Jan 26, 2023 at 4:28 PM
Subject: Message from "SUPER-Ricoh"
To: Jen Anderson <jen.anderson@vansd.org>

This E-mail was sent from "SUPER-Ricoh" (MP 7503).

Scan Date: 01.26.2023 16:28:16 (-0800)
Queries to: copier@vansd.org

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