Local level SAEC policies/data (Vancouver Police Department)

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Thank you for submitting your request for the following public records:
Your request was received by the City of Vancouver, Washington, Records Division on 10/2/2018 and has been assigned reference number C000292-100218 for tracking purposes.
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10/09/2018
Sent via email to:  requests@muckrock.com
Ms. Paxtyn Merten
WA
RE: PUBLIC DISCLOSURE REQUEST C000292-100218
Good Morning Ms. Merten:
This letter is an acknowledgement of your records request dated 10/2/2018 9:39:28 AM, for the following: Pursuant to the Washington Public Records Act, I hereby request the following records: Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits — also known as "rape kits":
• All standard operating procedures regarding the SAEC process
• Any written policies or procedures regarding department practices on the acquisition or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other relevant locations, laboratories, or agencies
• The number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed
• The number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
• The number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
• Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
• All audits involving this agency regarding the collection or backlog of SAEC kits
• All proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

There is one part of your request that we would like further clarification on, which is: • Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data. If you would please provide a more detailed explanation as to exactly what you are seeking in this line, it would be most appreciated and would assist our search effort greatly. Thank you.
Due to the City’s other currently outstanding public records requests that we are in the process of responding to, I anticipate that the City will need until 10/23/2018 to locate and assemble the requested documents, notify third parties affected by the request pursuant to RCW 42.56.520, and to determine whether any of the information requested is exempt from disclosure.
You will be notified if additional time is required or if the requested records are ready earlier than the above referenced date. Please do not hesitate to contact me with any questions or concerns regarding the process of your request.
Sincerely,
Matt
Matt Oftedahl Records Specialist

To monitor the progress or update this request please log into the Vancouver Public Records Center (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FNzUvdEWE-2Fnm5Yxm-2FmkCRWy0CsGhoV-2BptaQ3HGFtEjj3JO3GWETUmh-2B2yWFXimhdjX2rSUb5rLIPvnCxAn6wDQQoBI3wEd-2FQMQJYuFIthk0ih_kDL-2BMq9DKsJPqlYTKSR3HxWbBhnr2pUMCD-2BKBLxFlWkSo-2FReMvVGVpWIX0snZW5gSGI9-2F2c0VfAdLOvqA6-2B1hsl14yXsIWq7zB-2Fp2i51hOzRJ0Nb-2Bkum6Mo5gOrirGntxLOu6Hz1Zg2m4zXxuoHtnc9Wvmh3dd8Wi3XizsuVHGFCYR6NZk-2BFFJKq97US-2BypMJq-2BA9fsFLIKobCn6XHb8DuncIDdOfBfkUM4lpKVON3fP53bxtvWZp7dT5WDzvszmrksouvgRwQPvzQv01CM5HQeunDRbqY2LQ9RR6TR9hXjlAfenq-2Bv1-2BCyydIQJd8oFgLvZHxjDROAnEVWkMXlb-2F6ScXHyEk9d6Mo-2FCLvB7yFVruS-2B03Bz2-2Bi3SLj-2B0rDmcz00LVFDf-2FXURdGhKP4UBNg-3D-3D)

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10/09/2018
Sent via email to:  requests@muckrock.com
Ms. Paxtyn Merten
WA
RE: PUBLIC DISCLOSURE REQUEST C000292-100218
Good Morning Ms. Merten:
This letter is an acknowledgement of your records request dated 10/2/2018 9:39:28 AM, for the following: Pursuant to the Washington Public Records Act, I hereby request the following records: Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits — also known as "rape kits":
• All standard operating procedures regarding the SAEC process
• Any written policies or procedures regarding department practices on the acquisition or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other relevant locations, laboratories, or agencies
• The number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed
• The number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
• The number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
• Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
• All audits involving this agency regarding the collection or backlog of SAEC kits
• All proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

There is one part of your request that we would like further clarification on, which is: • Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data. If you would please provide a more detailed explanation as to exactly what you are seeking in this line, it would be most appreciated and would assist our search effort greatly. Thank you.
Due to the City’s other currently outstanding public records requests that we are in the process of responding to, I anticipate that the City will need until 10/23/2018 to locate and assemble the requested documents, notify third parties affected by the request pursuant to RCW 42.56.520, and to determine whether any of the information requested is exempt from disclosure.
You will be notified if additional time is required or if the requested records are ready earlier than the above referenced date. Please do not hesitate to contact me with any questions or concerns regarding the process of your request.
Sincerely,
Matt
Matt Oftedahl Records Specialist

To monitor the progress or update this request please log into the Vancouver Public Records Center (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FNzUvdEWE-2Fnm5Yxm-2FmkCRWy0CsGhoV-2BptaQ3HGFtEjj3JO3GWETUmh-2B2yWFXimhdjX2rSUb5rLIPvnCxAn6wDQQoBI3wEd-2FQMQJYuFIthk0ih_kDL-2BMq9DKsJPqlYTKSR3HxWbBhnr2pUMCD-2BKBLxFlWkSo-2FReMvVGVpWIX0snZW5gSGI9-2F2c0VfAdLOvqA6-2B1hsl14yXsIWq7zB-2Fp2i51hOzRJ0Nb-2Bkum6Mo5gOrirGntxLOu6Hz1Zg2m4zXxuoHtnc9Wvmh3dd8Wi3XizsuVHGFCYR6NZk-2BFFJKq97US-2BypMJq-2BA9fsFLIKobCn6XHb8DuncIDdOfBfkUM4lpKVON3fP53bxtvWZp7dT5WDzvszmrksouvgRwQPvzQv01CM5HQeunDRbqY2LQ9RR6TR9hXjlAfenq-2Bv1-2BCyydIQJd8oFgLvZHxjDROAnEVWkMXlb-2F6ScXHyEk9d6Mo-2FCLvB7yFVruS-2B03Bz2-2Bi3SLj-2B0rDmcz00LVFDf-2FXURdGhKP4UBNg-3D-3D)

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10/23/2018
Sent via email to:  requests@muckrock.com
Paxtyn Merten
WA
RE: PUBLIC DISCLOSURE REQUEST C000292-100218
Dear Ms. Merten:
This letter is an acknowledgement of your records request dated 10/2/2018 9:39:28 AM, for the following:
Pursuant to the Washington Public Records Act, I hereby request the following records: Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits — also known as "rape kits":
• All standard operating procedures regarding the SAEC process
• Any written policies or procedures regarding department practices on the acquisition or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other relevant locations, laboratories, or agencies
• The number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed
• The number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
• The number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
• Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
• All audits involving this agency regarding the collection or backlog of SAEC kits
• All proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

I have uploaded the only training manual found regarding sexual assault kits. Please log into your GovQA account to download this document. The enclosed record comprises three (3) pages.
Please note that requests under the Washington State Public Records Act are for existing documents, and not information. That said, I was able to obtain information from our police department in regards to your request.
• The number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed - 996 •
The number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed - 920 •
The number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations -67 Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data. I am told we would not be able to provide case disposition for every sexual assault kit.
If you feel that there are any missing documents or additional types of materials that your request sought, which are not included in the enclosed response, please contact me so your request may be clarified.
This concludes the City’s response to the above-mentioned request. If you have any questions, please feel free to contact me.
Sincerely,
Matt Oftedahl Records Specialist

To monitor the progress or update this request please log into the Vancouver Public Records Center (https://vancouverwa.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=4044&coid=)