Evergreen Public Schools District – Request for a complete electronic copy of all Public Records Requests received by the District including District Responses for the years 2010 - 2021

Dear Records Requestor:

Our School District wishes to acknowledge receipt of your recent request for copies of public records, received on Friday, November 5, 2021.

Your records request seems clear in one respect, as to the records you wish to have copied and provided to you by the initial segment of your request. But, the second segment of your request is not clear to us. So, we are in need of clarification from you as to that segment.

First, it is clear by the first segment of your request that you wish to receive a copy of every public records request that has been submitted to our School District, going back historically for more than a decade, to January 1, 2010.

It will be a daunting and time-consuming task to locate all of those records for duplication and production to you. Some of those requests would have been received by us in electronic format only, e.g., such as via email. Those would not have been forwarded to any central electronic file location, nor printed to a paper copy and placed in any particular physical file location. As well, requests of that sort would not necessarily have been received by the person designated as our public records officer at the time the request was received. Rather, any given request could conceivably been received by any other given employee in our District.

For additional reasons, designing a search methodology calculated to locate all such emailed requests would be very difficult, if not impossible. That is because we cannot be required to read every single email received by every employee in our School District over the last ten-plus years, to locate for you those had content qualifying them as public records request. That likely means the next alternative search methodology would be to employ electronic "keyword" searches, of our "inbound" email databases over the last ten years. But those sorts of searches could well be unreliable, to in-fact yield all such requests, as it would be the case that some, if not many, records requestors did not cite our public disclosure law in making their requests, nor even use any particular words or phrasing - such as "public record" - when submitting their requests. In fact, our state's public disclosure law provides that in order for a public agency like our District to be compelled to process a records request under that statute, the records requestor need not submit it to a particular employee of ours, but s/he need not provide a citation to that public disclosure law nor reference it by name or in any other manner, nor use any particular language in submitting the request.

So, to create a list of "keyword" search terms that would likely yield every single records request that our District has received, via email over the last ten-plus years, could indeed be a practical impossibility. However, when faced with such a situation, our public disclosure laws suggest we dialogue with a requestor in your position, toward a cooperative collaboration aimed at generating a mutually agreed-upon list of keyword search terms that can be used to fulfill the request.

So, toward that end, I'd like to initiate that dialogue. Would you please give me a call or email me to dialogue on that point?

Aside from those difficulties with locating all electronic public records requests we've received over the last ten-plus years, we of course have received such requests in the form of physical (i.e., paper). These largely would exist only in files contained in boxes in our School District's archives. To search those files will take an immense amount of staff time.

In any case, because of the number and variety of locations of records requests in need of being located, copied, and produced to you in response to the first segment of your request, we plan to fulfill it in a series of partial-batch-installments. We are now estimating that you should expect to receive the first installment within 60 days of this email, on or before January 14, 2022.

Also, before we provide you that first installment, we likely will need an advance pre-payment from you of the cost-of-production charges that are allowable under our state's public disclosure law. I will advise you if that will be necessary, and of the required amount, within that same 60-day period.

Second, as I said above, we are uncertain of the scope of records you wish us to locate for you, by your language stating you wish to receive: "a complete electronic copy of the District's Responses" to each of the public records requests we'll be providing you. By "Responses," that could be fairly interpreted in many different ways, as to the scope of records you do or do not wish to receive. For instance, it could mean you wish only to receive copies of the actual; records that School District gathered, copied, and provided to each given requestor, in "Response" to his or her request (i.e., because those records had content falling within the descriptive scope of the request). On the other hand, we frequently "Respond" to requestors by directing letters or email communications to them that contain no actual "Responsive" records, but instead communicate with the requestor about any number of points of information or inquiry that arise in the course of processing records requests (in fact, this email is a precise example of that sort of "Response".)

So, we're in need of receiving clarification from you, by way of a reasonably specific description, as to the scope of records that you do wish to receive by that second segment of your request.

Per the above, I will now look forward to engaging in the dialogue I've initiated with you, concerning collaboratively working together toward a mutually-agreeable list of "keyword" searches that we can utilize to locate the emailed public records requests you've requested, and also to receiving the clarification I requested above.

Eliza Cornelison
Paralegal | Human Resources
Evergreen Public Schools
360-604-4049 | eliza.cornelison@evergreenps.org<mailto:eliza.cornelison@evergreenps.org>

Dear Requestor:

Thank you for your inquiry about the initial response you received from me to your records request to our School District, and the one you received from the counterpart representative of mine at the Mead School District. While we are extremely busy with other matters and our School District has no obligation to dedicate the time or effort necessary to answer your inquiry, we’re more than happy to do so on this occasion. That’s because it is essential, for successful fulfillment of your request, to foster the sort of mutually collaborative dialogue with you that I offered and requested of you in the very same initial response email about which you are inquiring. In fact, that sort of affirmative collaborative communication is exactly what the regulations under the Washington Public Records Act (“PRA”) call for, reciprocally from a requestor such as yourself and our District, when questions exist – as they do here, with your request – about just what particular records do and do not need to be located for production, and when – also as here – difficulties are presented by the request as to how to best go about searching to locate all responsive records that happen to exist in electronic form.

So, please accept the following explanation as to why you received like initial responses from our School District and the Mead School District and why the same may well be occurring by this email in response to the inquiry you’ve now made – and why that, of course, was and is not at all a matter of coincidence.

It is not infrequent that our School District receives a PRA records request that, by its unique nature, volume, and/or ambiguity, prompts us to double-check on the steps we ought to take to make sure we entirely fulfill all of the obligations we owe the requestor under the PRA. And in the course of that, it is not at all uncommon that we find it appropriate to consult for assistance/advice with PRA resources outside of our office, for additional expertise that might supplement our District’s own “in-house” PRA-processing experience and abilities.

When it comes to requests like yours, we and many other school districts believe that outside consultation is in fact a “best practice.” Doing so not only operates to the benefit of the school district that is in need of processing the request, but just as much to the benefit of the records requestor. In short, that sort of outside-resource consultation enhances assurances that the requestor will indeed receive an appropriately-timely and -thorough production of a copy of every reasonably-locatable, non-exempt public record that s/he/it seeks, as the end-product of the district’s execution of search and production steps that were, from the very outset, very concertedly designed to assure that the requestor indeed receives full performance of all obligations owed her/him/it under public disclosure requirements.

As I said, many other school districts in our state engage in that same best practice, by seeking supplemental PRA assistance from resources outside their own records-processing staff, to assure they properly process and fulfill a request like yours. And sometimes, some of them by happenstance coincidentally consult with to the same, common outside resource for that assistance.

So, when two or more school districts have received the same, identical request, and they happen to have consulted with the same external PRA resource to help assure they give a proper initial response to the request, it is not a surprise if they happen to “land on the same spot” in communicating their initial responses to the same request/requestor.

That’s what happened here. Since the verbiage, substance, and detail of your requests to both our School District and the Mead District were and are precisely identical, we and that District were prompted by a need to address with you the exact same records-collection, technology, time frame, dialogue/clarification, etc., issues with you, via our respective initial responses; and by happenstance, we consulted with the same outside source for assistance with our respective initial responses, toward the aim of best fulfilling your request to your ultimate satisfaction.

For that same reason, as I stated above, it would not be surprising and indeed quite that you may well receive this same explanation, virtually identically, to the exact same inquiry you’ve now directed to both of our districts.

Still, having provided the foregoing, we want to acknowledge and assure you that we in no way plan to provide you any sort of a “cookie cutter” approach to the continuing processing and fulfillment of your request. That could not properly occur under the obligations we owe you under the PRA. We fully understand that when a records request we’ve received has also been identically submitted to another (or more than one other) school district, at some point – usually fairly early on – that request must and will be handled differently and uniquely by us, as compared to the different sort of handling that (or those) other district(s) must and will need to dedicate to their proper processing of that same request.

That’s so for virtually innumerable reasons. Some of those, just by way of examples, would be that we are most certainly differently-situated as compared to the Mead District to the particular internal processes we have adopted for processing records requests, once we are assured we know the specific parameters of the scope of records implicated by the request; we doubtless have differing particularities in the protocols we have followed in our paper and electronic records-filing and -archiving systems, relative to how and where records responsive to the request in likely to be located in our District; comparatively greater or lesser staffing levels will exist, as between that District and ours, in terms of the volume and “quality” of human resources we and they have to dedicate to the processing of your request, particularly in terms of experience or expertise levels amongst records-processing staff members as to unique issues raised by the request; differences in availability of that staff to dedicate themselves to working on the request in light of other high-priority duties of theirs that may be more directly necessary to our respective Districts’ abilities to fulfill our missions of educating and protecting the well-being of the children entrusted to us; the numbers of employees outside of our records-processing staffs (e.g., administrators/teachers/others employed in our schools who will need to dedicate time to assisting in the records-gathering process for the request, and their ability to perform that work while still performing their duties; different levels of experience, technologies, and staff availability in our respective IT departments who likely will need to work on the request; etc., etc., etc.

For the reasons I’ve stated, the appropriate “sameness” of our School District’s processing of your request, as between ourselves and the Mead District (or for that matter, as compared to any other school district that has received your request) likely will end very shortly – indeed we’d expect, upon the occurrence of the requested, collaborative dialogue with you on the points that were identified in my initial response to you. So I do look very much look forward to hearing from you so that we can address those points, and we can proceed with the benefit of that planned, good discussion in the best possible posture toward fulfilling your request in a timely and thorough manner that best meets your records and informational needs.

Eliza Cornelison
Paralegal | Human Resources
Evergreen Public Schools
360–604-4049 | eliza.cornelison@evergreenps.org<mailto:eliza.cornelison@evergreenps.org>

Good afternoon,

I'm writing to let you know that we have an initial installment of records available for you. As requested, public records requests received by our District are being provided in the native format in which they were received. Also as requested, responses between our District and the requestor generated in the course of processing and fulfilling the request, are being provided in their native format. No new or additional redactions have been made to this installment of records, and a detailed redaction/exemption log, as it was provided to the original requester, is included with each request where applicable. Please note, requests for educational records containing information directly related to specific students under the Family Educational Rights and Privacy Act ("FERPA"), that were inadvertently made using the District's public records request email, have been designated as not responsive to your request. Of course please let me know if this is not an accurate understanding of the records you wish to receive.

We noted that your preference is to receive the records as email attachments, however, the size of this initial installment is too large to be sent via email. Therefore, this installment of records is being provided electronically via a [?Folder icon] shared file<https://evergreenps-my.sharepoint.com/:f:/g/personal/eliza_cornelison_evergreenps_org/EqkR4RJDy4hCj-5XFaq3o68B9lVHj2f4lSgm4rosC-Rgyw> that, as requested, is a public link and is not password protected. If you have any trouble accessing, downloading, or saving the records via that link, of course let me know so that we can troubleshoot the issue or get you the records in an alternate way.

Additionally, our District is authorized by Board Policy 4040<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BM8UJL7C1628/$file/4040%20Public%20Access%20to%20District%20Records%20(Revised)%202.28.2020.pdf> and Procedure 4040P<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BXFR9L6C2E74/$file/4040P%20Procedure%20-%20Public%20Access%20to%20District%20Records%20(Adopted%202.28.2020).pdf> to request payment for electronic records as follows:

1. Ten cents per page for public records scanned into an electronic format or for the use of District equipment to scan the records;
2. Five cents per every four electronic files or attachment uploaded to email, cloudbased data storage service, or other means of electronic delivery;
3. Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of District equipment to send the records electronically; and
4. The actual cost of any digital storage media or device provided by the District, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge.

I want to let you know that because the records we're providing you today comprise a comparatively small number of records (93 electronic records), we're able to waive the correspondingly de minimis PRA fees that otherwise would have been chargeable to you, as a pre-payment condition for your receipt of this installment. (That amount would have been $1.15, based on the statutorily-authorized formula of $.05/per every four electronic records; 93 / 4 = 23.25; 23 x $0.05 = $1.15).

The possible charge for the remaining records, however, likely will not be so de minimis that we could waive charges. So, please be prepared that we likely will be asking that you pre-pay before we'll be able to provide you future installments.

Please let me know if you have any questions or concerns about the foregoing. Otherwise, in transmitting a partial installment production of this sort, we are also required by public disclosure law to provide you the date by which we estimate we'll be able to provide you our next installment of responsive records. In that regard, we're estimating you should not expect to receive our next installment toward fulfillment of your request for 30 business days, measured from today's date, on or before March 1, 2022. As explained in my previous email, the time needed to process each installment is due to the differences in availability of staff needed to dedicate themselves to working on the request in light of other high-priority duties of theirs that may be more directly necessary to our respective Districts' abilities to fulfill our missions of educating and protecting the well-being of the children entrusted to us.

Should you have any questions or concerns about the foregoing or about any other aspect of our processing of your request as we proceed to work towards fulfilling it, of course do not hesitate to let me know.

Thanks,

Eliza Cornelison
Paralegal | Human Resources
Evergreen Public Schools
360-604-4049 | eliza.cornelison@evergreenps.org<mailto:eliza.cornelison@evergreenps.org>

Good afternoon,

I'm writing to let you know that we have a second installment of records available for you. As requested, public records requests received by our District are being provided in the native format in which they were received. Also as requested, responses between our District and the requestor generated in the course of processing and fulfilling the request, are being provided in their native format. No new or additional redactions have been made to this installment of records, and a detailed redaction/exemption log, as it was provided to the original requester, is included with each request where applicable.

We noted that your preference is to receive the records as email attachments, however, the size of this initial installment is too large to be sent via email. Therefore, this installment of records is being provided electronically via a [?Folder icon] shared file<https://evergreenps-my.sharepoint.com/:f:/g/personal/eliza_cornelison_evergreenps_org/EqkR4RJDy4hCj-5XFaq3o68B9lVHj2f4lSgm4rosC-Rgyw> that, as requested, is a public link and is not password protected. If you have any trouble accessing, downloading, or saving the records via that link, of course let me know so that we can troubleshoot the issue or get you the records in an alternate way.

Additionally, our District is authorized by Board Policy 4040<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BM8UJL7C1628/$file/4040%20Public%20Access%20to%20District%20Records%20(Revised)%202.28.2020.pdf> and Procedure 4040P<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BXFR9L6C2E74/$file/4040P%20Procedure%20-%20Public%20Access%20to%20District%20Records%20(Adopted%202.28.2020).pdf> to request payment for electronic records as follows:

1. Ten cents per page for public records scanned into an electronic format or for the use of District equipment to scan the records;
2. Five cents per every four electronic files or attachment uploaded to email, cloudbased data storage service, or other means of electronic delivery;
3. Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of District equipment to send the records electronically; and
4. The actual cost of any digital storage media or device provided by the District, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge.

I want to let you know that because the records we're providing you today comprise a comparatively small number of records (56 electronic records), we're able to waive the correspondingly de minimis PRA fees that otherwise would have been chargeable to you, as a pre-payment condition for your receipt of this installment.

The possible charge for the remaining records, however, likely will not be so de minimis that we could waive charges. So, please be prepared that we likely will be asking that you pre-pay before we'll be able to provide you future installments.

Please let me know if you have any questions or concerns about the foregoing. Otherwise, in transmitting a partial installment production of this sort, we are also required by public disclosure law to provide you the date by which we estimate we'll be able to provide you our next installment of responsive records. In that regard, we're estimating you should not expect to receive our next installment toward fulfillment of your request for 35 business days, measured from today's date, on or before April 15, 2022. As explained in my previous email, the time needed to process each installment is due to the differences in availability of staff needed to dedicate themselves to working on the request in light of other high-priority duties of theirs that may be more directly necessary to our respective Districts' abilities to fulfill our missions of educating and protecting the well-being of the children entrusted to us.

Should you have any questions or concerns about the foregoing or about any other aspect of our processing of your request as we proceed to work towards fulfilling it, of course do not hesitate to let me know.

Thanks,

Eliza Cornelison
Paralegal | Human Resources
Evergreen Public Schools
360-604-4049 | eliza.cornelison@evergreenps.org<mailto:eliza.cornelison@evergreenps.org>

Good afternoon,

I'm writing to let you know that we have a third installment of records available for you. As requested, public records requests received by our District are being provided in the native format in which they were received. Also as requested, responses between our District and the requestor generated in the course of processing and fulfilling the request, are being provided in their native format. No new or additional redactions have been made to this installment of records, and a detailed redaction/exemption log, as it was provided to the original requester, is included with each request where applicable. Please note, a few emails in this installment were not uploading correctly. Those emails have been converted to pdfs, and the metadata has been provided via an Excel spreadsheet titled "Muckrock Metadata - Third Installment", included in the folder linked below.

We noted that your preference is to receive the records as email attachments, however, the size of this initial installment is too large to be sent via email. Therefore, this installment of records is being provided electronically via a [?Folder icon] shared file<https://evergreenps-my.sharepoint.com/:f:/g/personal/eliza_cornelison_evergreenps_org/EqkR4RJDy4hCj-5XFaq3o68B9lVHj2f4lSgm4rosC-Rgyw> that, as requested, is a public link and is not password protected. If you have any trouble accessing, downloading, or saving the records via that link, of course let me know so that we can troubleshoot the issue or get you the records in an alternate way.

Additionally, our District is authorized by Board Policy 4040<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BM8UJL7C1628/$file/4040%20Public%20Access%20to%20District%20Records%20(Revised)%202.28.2020.pdf> and Procedure 4040P<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BXFR9L6C2E74/$file/4040P%20Procedure%20-%20Public%20Access%20to%20District%20Records%20(Adopted%202.28.2020).pdf> to request payment for electronic records as follows:

1. Ten cents per page for public records scanned into an electronic format or for the use of District equipment to scan the records;
2. Five cents per every four electronic files or attachment uploaded to email, cloudbased data storage service, or other means of electronic delivery;
3. Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of District equipment to send the records electronically; and
4. The actual cost of any digital storage media or device provided by the District, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge.

I want to let you know that because the records we're providing you today comprise a comparatively small number of records (37 electronic records), we're able to waive the correspondingly de minimis PRA fees that otherwise would have been chargeable to you, as a pre-payment condition for your receipt of this installment.

The possible charge for the remaining records, however, likely will not be so de minimis that we could waive charges. So, please be prepared that we likely will be asking that you pre-pay before we'll be able to provide you future installments.

Please let me know if you have any questions or concerns about the foregoing. Otherwise, in transmitting a partial installment production of this sort, we are also required by public disclosure law to provide you the date by which we estimate we'll be able to provide you our next installment of responsive records. In that regard, we're estimating you should not expect to receive our next installment toward fulfillment of your request for 30 business days, measured from today's date, on or before May 27, 2022. As explained in my previous email, the time needed to process each installment is due to the differences in availability of staff needed to dedicate themselves to working on the request in light of other high-priority duties of theirs that may be more directly necessary to our respective Districts' abilities to fulfill our missions of educating and protecting the well-being of the children entrusted to us.

Should you have any questions or concerns about the foregoing or about any other aspect of our processing of your request as we proceed to work towards fulfilling it, of course do not hesitate to let me know.

Thanks,

Eliza Cornelison
Paralegal | Human Resources
Evergreen Public Schools
360-604-4049 | eliza.cornelison@evergreenps.org<mailto:eliza.cornelison@evergreenps.org>

Good afternoon,

I'm writing to let you know that we have a fourth installment of records available for you. As requested, public records requests received by our District are being provided in the native format in which they were received. Also as requested, responses between our District and the requestor generated in the course of processing and fulfilling the request, are being provided in their native format. No new or additional redactions have been made to this installment of records, and a detailed redaction/exemption log, as it was provided to the original requester, is included with each request where applicable. Please note, a few emails in this installment were not uploading correctly. Those emails have been converted to pdfs, and the metadata has been provided via an Excel spreadsheet titled "Muckrock Metadata - Fourth Installment", included in the folder linked below.

We noted that your preference is to receive the records as email attachments, however, the size of this initial installment is too large to be sent via email. Therefore, this installment of records is being provided electronically via a shared file<https://evergreenps-my.sharepoint.com/:f:/g/personal/eliza_cornelison_evergreenps_org/EgxRX62Z3RxInI4_Rbp-t8oBR3o_RwO_urbI8JnNhUSGGw?e=8mGrSZ> that, as requested, is a public link and is not password protected. If you have any trouble accessing, downloading, or saving the records via that link, of course let me know so that we can troubleshoot the issue or get you the records in an alternate way.

Additionally, our District is authorized by Board Policy 4040<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BM8UJL7C1628/$file/4040%20Public%20Access%20to%20District%20Records%20(Revised)%202.28.2020.pdf> and Procedure 4040P<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BXFR9L6C2E74/$file/4040P%20Procedure%20-%20Public%20Access%20to%20District%20Records%20(Adopted%202.28.2020).pdf> to request payment for electronic records as follows:

1. Ten cents per page for public records scanned into an electronic format or for the use of District equipment to scan the records;
2. Five cents per every four electronic files or attachment uploaded to email, cloudbased data storage service, or other means of electronic delivery;
3. Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of District equipment to send the records electronically; and
4. The actual cost of any digital storage media or device provided by the District, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge.

I want to let you know that because the records we're providing you today comprise a comparatively small number of records (61 electronic records), we're able to waive the correspondingly de minimis PRA fees that otherwise would have been chargeable to you, as a pre-payment condition for your receipt of this installment.

The possible charge for the remaining records, however, likely will not be so de minimis that we could waive charges. So, please be prepared that we likely will be asking that you pre-pay before we'll be able to provide you future installments.

Please let me know if you have any questions or concerns about the foregoing. Otherwise, in transmitting a partial installment production of this sort, we are also required by public disclosure law to provide you the date by which we estimate we'll be able to provide you our next installment of responsive records. In that regard, we're estimating you should not expect to receive our next installment toward fulfillment of your request for 20 business days, measured from today's date, on or before June 24, 2022. As explained in my previous email, the time needed to process each installment is due to the differences in availability of staff needed to dedicate themselves to working on the request in light of other high-priority duties of theirs that may be more directly necessary to our respective Districts' abilities to fulfill our missions of educating and protecting the well-being of the children entrusted to us.

Should you have any questions or concerns about the foregoing or about any other aspect of our processing of your request as we proceed to work towards fulfilling it, of course do not hesitate to let me know.

Thanks,

Eliza Cornelison
Paralegal | Human Resources
Evergreen Public Schools
360-604-4049 | eliza.cornelison@evergreenps.org<mailto:eliza.cornelison@evergreenps.org>

Good afternoon,

I'm writing to let you know that we have a fifth installment of records available for you. As requested, public records requests received by our District are being provided in the native format in which they were received. Also as requested, responses between our District and the requestor generated in the course of processing and fulfilling the request, are being provided in their native format. No new or additional redactions have been made to this installment of records, and a detailed redaction/exemption log, as it was provided to the original requester, is included with each request where applicable. Please note, a few emails in this installment were not uploading correctly. Those emails have been converted to pdfs, and the metadata has been provided via an Excel spreadsheet titled "Muckrock Metadata - Fifth Installment", included in the folder linked below.

We noted that your preference is to receive the records as email attachments, however, the size of this initial installment is too large to be sent via email. Therefore, this installment of records is being provided electronically via a shared file<https://evergreenps-my.sharepoint.com/:f:/g/personal/eliza_cornelison_evergreenps_org/EqkR4RJDy4hCj-5XFaq3o68B9lVHj2f4lSgm4rosC-Rgyw> that, as requested, is a public link and is not password protected. If you have any trouble accessing, downloading, or saving the records via that link, of course let me know so that we can troubleshoot the issue or get you the records in an alternate way.

Additionally, our District is authorized by Board Policy 4040<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BM8UJL7C1628/$file/4040%20Public%20Access%20to%20District%20Records%20(Revised)%202.28.2020.pdf> and Procedure 4040P<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BXFR9L6C2E74/$file/4040P%20Procedure%20-%20Public%20Access%20to%20District%20Records%20(Adopted%202.28.2020).pdf> to request payment for electronic records as follows:

1. Ten cents per page for public records scanned into an electronic format or for the use of District equipment to scan the records;
2. Five cents per every four electronic files or attachment uploaded to email, cloudbased data storage service, or other means of electronic delivery;
3. Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of District equipment to send the records electronically; and
4. The actual cost of any digital storage media or device provided by the District, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge.

I want to let you know that because the records we're providing you today comprise a comparatively small number of records (37 electronic records), we're able to waive the correspondingly de minimis PRA fees that otherwise would have been chargeable to you, as a pre-payment condition for your receipt of this installment.

The possible charge for the remaining records, however, likely will not be so de minimis that we could waive charges. So, please be prepared that we likely will be asking that you pre-pay before we'll be able to provide you future installments.

Please let me know if you have any questions or concerns about the foregoing. Otherwise, in transmitting a partial installment production of this sort, we are also required by public disclosure law to provide you the date by which we estimate we'll be able to provide you our next installment of responsive records. In that regard, we're estimating you should not expect to receive our next installment toward fulfillment of your request for 25 business days, measured from today's date, on or before July 29, 2022. As explained in my previous email, the time needed to process each installment is due to the differences in availability of staff needed to dedicate themselves to working on the request in light of other high-priority duties of theirs that may be more directly necessary to our respective Districts' abilities to fulfill our missions of educating and protecting the well-being of the children entrusted to us.

Should you have any questions or concerns about the foregoing or about any other aspect of our processing of your request as we proceed to work towards fulfilling it, of course do not hesitate to let me know.

Thanks,

Eliza Cornelison
Paralegal | Human Resources
Evergreen Public Schools
360-604-4049 | eliza.cornelison@evergreenps.org<mailto:eliza.cornelison@evergreenps.org>

Good afternoon,

I'm writing to let you know that we have a sixth installment of records available for you. As requested, public records requests received by our District are being provided in the native format in which they were received. Also as requested, responses between our District and the requestor generated in the course of processing and fulfilling the request, are being provided in their native format. No new or additional redactions have been made to this installment of records, and a detailed redaction/exemption log, as it was provided to the original requester, is included with each request where applicable. Please note, a few emails in this installment were not uploading correctly. Those emails have been converted to pdfs, and the metadata has been provided via an Excel spreadsheet titled "Muckrock Metadata - Sixth Installment", included in the folder linked below.

We noted that your preference is to receive the records as email attachments, however, the size of this initial installment is too large to be sent via email. Therefore, this installment of records is being provided electronically via a shared file<https://evergreenps-my.sharepoint.com/:f:/g/personal/eliza_cornelison_evergreenps_org/EqkR4RJDy4hCj-5XFaq3o68B9lVHj2f4lSgm4rosC-Rgyw> that, as requested, is a public link and is not password protected. If you have any trouble accessing, downloading, or saving the records via that link, of course let me know so that we can troubleshoot the issue or get you the records in an alternate way.

Additionally, our District is authorized by Board Policy 4040<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BM8UJL7C1628/$file/4040%20Public%20Access%20to%20District%20Records%20(Revised)%202.28.2020.pdf> and Procedure 4040P<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BXFR9L6C2E74/$file/4040P%20Procedure%20-%20Public%20Access%20to%20District%20Records%20(Adopted%202.28.2020).pdf> to request payment for electronic records as follows:

1. Ten cents per page for public records scanned into an electronic format or for the use of District equipment to scan the records;
2. Five cents per every four electronic files or attachment uploaded to email, cloudbased data storage service, or other means of electronic delivery;
3. Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of District equipment to send the records electronically; and
4. The actual cost of any digital storage media or device provided by the District, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge.

I want to let you know that because the records we're providing you today comprise a comparatively small number of records (30 electronic records), we're able to waive the correspondingly de minimis PRA fees that otherwise would have been chargeable to you, as a pre-payment condition for your receipt of this installment.

The possible charge for the remaining records, however, likely will not be so de minimis that we could waive charges. So, please be prepared that we likely will be asking that you pre-pay before we'll be able to provide you future installments.

Please let me know if you have any questions or concerns about the foregoing. Otherwise, in transmitting a partial installment production of this sort, we are also required by public disclosure law to provide you the date by which we estimate we'll be able to provide you our next installment of responsive records. In that regard, we're estimating you should not expect to receive our next installment toward fulfillment of your request on or before August 26, 2022. As explained in my previous email, the time needed to process each installment is due to the differences in availability of staff needed to dedicate themselves to working on the request in light of other high-priority duties of theirs that may be more directly necessary to our respective Districts' abilities to fulfill our missions of educating and protecting the well-being of the children entrusted to us.

Should you have any questions or concerns about the foregoing or about any other aspect of our processing of your request as we proceed to work towards fulfilling it, of course do not hesitate to let me know.

Thanks,

Eliza Cornelison
Paralegal | Human Resources
Evergreen Public Schools
360-604-4049 | eliza.cornelison@evergreenps.org<mailto:eliza.cornelison@evergreenps.org>

Good afternoon,

I'm writing to let you know that we have a seventh installment of records available for you. As requested, public records requests received by our District are being provided in the native format in which they were received. Also as requested, responses between our District and the requestor generated in the course of processing and fulfilling the request, are being provided in their native format. No new or additional redactions have been made to this installment of records, and a detailed redaction/exemption log, as it was provided to the original requester, is included with each request where applicable. Please note, a few emails in this installment were not uploading correctly. Those emails have been converted to pdfs, and the metadata has been provided via an Excel spreadsheet titled "Muckrock Metadata - Seventh Installment", included in the folder linked below.

We noted that your preference is to receive the records as email attachments, however, the size of this initial installment is too large to be sent via email. Therefore, this installment of records is being provided electronically via a shared file<https://evergreenps-my.sharepoint.com/:f:/g/personal/eliza_cornelison_evergreenps_org/EqkR4RJDy4hCj-5XFaq3o68B9lVHj2f4lSgm4rosC-Rgyw> that, as requested, is a public link and is not password protected. If you have any trouble accessing, downloading, or saving the records via that link, of course let me know so that we can troubleshoot the issue or get you the records in an alternate way.

Additionally, our District is authorized by Board Policy 4040<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BM8UJL7C1628/$file/4040%20Public%20Access%20to%20District%20Records%20(Revised)%202.28.2020.pdf> and Procedure 4040P<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BXFR9L6C2E74/$file/4040P%20Procedure%20-%20Public%20Access%20to%20District%20Records%20(Adopted%202.28.2020).pdf> to request payment for electronic records as follows:

1. Ten cents per page for public records scanned into an electronic format or for the use of District equipment to scan the records;
2. Five cents per every four electronic files or attachment uploaded to email, cloudbased data storage service, or other means of electronic delivery;
3. Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of District equipment to send the records electronically; and
4. The actual cost of any digital storage media or device provided by the District, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge.

I want to let you know that because the records we're providing you today comprise a comparatively small number of records (28 electronic records), we're able to waive the correspondingly de minimis PRA fees that otherwise would have been chargeable to you, as a pre-payment condition for your receipt of this installment.

The possible charge for the remaining records, however, likely will not be so de minimis that we could waive charges. So, please be prepared that we likely will be asking that you pre-pay before we'll be able to provide you future installments.

Please let me know if you have any questions or concerns about the foregoing. Otherwise, in transmitting a partial installment production of this sort, we are also required by public disclosure law to provide you the date by which we estimate we'll be able to provide you our next installment of responsive records. In that regard, we're estimating you should not expect to receive our next installment toward fulfillment of your request on or before September 30, 2022. As explained in my previous email, the time needed to process each installment is due to the differences in availability of staff needed to dedicate themselves to working on the request in light of other high-priority duties of theirs that may be more directly necessary to our respective Districts' abilities to fulfill our missions of educating and protecting the well-being of the children entrusted to us.

Should you have any questions or concerns about the foregoing or about any other aspect of our processing of your request as we proceed to work towards fulfilling it, of course do not hesitate to let me know.

Thanks,

Eliza Cornelison
Paralegal | Human Resources
Evergreen Public Schools
360-604-4049 | eliza.cornelison@evergreenps.org<mailto:eliza.cornelison@evergreenps.org>

Good afternoon,

I'm writing to let you know that we have another installment of records available for you. As requested, public records requests received by our District are being provided in the native format in which they were received. Also as requested, responses between our District and the requestor generated in the course of processing and fulfilling the request, are being provided in their native format. No new or additional redactions have been made to this installment of records, and a detailed redaction/exemption log, as it was provided to the original requester, is included with each request where applicable. Please note, a few emails in this installment were not uploading correctly. Those emails have been converted to pdfs, and the metadata has been provided via an Excel spreadsheet titled "Muckrock Metadata - Eighth Installment", included in the folder linked below.

We noted that your preference is to receive the records as email attachments, however, the size of this initial installment is too large to be sent via email. Therefore, this installment of records is being provided electronically via a shared file<https://evergreenps-my.sharepoint.com/:f:/g/personal/eliza_cornelison_evergreenps_org/EqkR4RJDy4hCj-5XFaq3o68B9lVHj2f4lSgm4rosC-Rgyw> that, as requested, is a public link and is not password protected. If you have any trouble accessing, downloading, or saving the records via that link, of course let me know so that we can troubleshoot the issue or get you the records in an alternate way.

Additionally, our District is authorized by Board Policy 4040<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BM8UJL7C1628/$file/4040%20Public%20Access%20to%20District%20Records%20(Revised)%202.28.2020.pdf> and Procedure 4040P<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BXFR9L6C2E74/$file/4040P%20Procedure%20-%20Public%20Access%20to%20District%20Records%20(Adopted%202.28.2020).pdf> to request payment for electronic records as follows:

1. Ten cents per page for public records scanned into an electronic format or for the use of District equipment to scan the records;
2. Five cents per every four electronic files or attachment uploaded to email, cloudbased data storage service, or other means of electronic delivery;
3. Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of District equipment to send the records electronically; and
4. The actual cost of any digital storage media or device provided by the District, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge.

I want to let you know that because the records we're providing you today comprise a comparatively small number of records (36 electronic records), we're able to waive the correspondingly de minimis PRA fees that otherwise would have been chargeable to you, as a pre-payment condition for your receipt of this installment.

The possible charge for the remaining records, however, likely will not be so de minimis that we could waive charges. So, please be prepared that we likely will be asking that you pre-pay before we'll be able to provide you future installments.

Please let me know if you have any questions or concerns about the foregoing. Otherwise, in transmitting a partial installment production of this sort, we are also required by public disclosure law to provide you the date by which we estimate we'll be able to provide you our next installment of responsive records. In that regard, we're estimating you should not expect to receive our next installment toward fulfillment of your request on or before October 28, 2022. As explained in my previous email, the time needed to process each installment is due to the differences in availability of staff needed to dedicate themselves to working on the request in light of other high-priority duties of theirs that may be more directly necessary to our respective Districts' abilities to fulfill our missions of educating and protecting the well-being of the children entrusted to us.

Should you have any questions or concerns about the foregoing or about any other aspect of our processing of your request as we proceed to work towards fulfilling it, of course do not hesitate to let me know.

Thanks,

Eliza Cornelison
Paralegal | Human Resources
Evergreen Public Schools
360-604-4049 | eliza.cornelison@evergreenps.org<mailto:eliza.cornelison@evergreenps.org>

Good afternoon,

I'm writing to let you know that we have another installment of records available for you. As requested, public records requests received by our District are being provided in the native format in which they were received. Also as requested, responses between our District and the requestor generated in the course of processing and fulfilling the request, are being provided in their native format. No new or additional redactions have been made to this installment of records, and a detailed redaction/exemption log, as it was provided to the original requester, is included with each request where applicable. Please note, the emails in this installment were not uploading correctly. Those emails have been converted to pdfs, and the metadata has been provided via an Excel spreadsheet titled "Muckrock Metadata - Ninth Installment", included in the folder linked below.

We noted that your preference is to receive the records as email attachments, however, the size of this initial installment is too large to be sent via email. Therefore, this installment of records is being provided electronically via a shared file<https://evergreenps-my.sharepoint.com/:f:/g/personal/eliza_cornelison_evergreenps_org/EqkR4RJDy4hCj-5XFaq3o68B9lVHj2f4lSgm4rosC-Rgyw> that, as requested, is a public link and is not password protected. If you have any trouble accessing, downloading, or saving the records via that link, of course let me know so that we can troubleshoot the issue or get you the records in an alternate way.

Additionally, our District is authorized by Board Policy 4040<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BM8UJL7C1628/$file/4040%20Public%20Access%20to%20District%20Records%20(Revised)%202.28.2020.pdf> and Procedure 4040P<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BXFR9L6C2E74/$file/4040P%20Procedure%20-%20Public%20Access%20to%20District%20Records%20(Adopted%202.28.2020).pdf> to request payment for electronic records as follows:

1. Ten cents per page for public records scanned into an electronic format or for the use of District equipment to scan the records;
2. Five cents per every four electronic files or attachment uploaded to email, cloudbased data storage service, or other means of electronic delivery;
3. Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of District equipment to send the records electronically; and
4. The actual cost of any digital storage media or device provided by the District, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge.

I want to let you know that because the records we're providing you today comprise a comparatively small number of records (23 electronic records), we're able to waive the correspondingly de minimis PRA fees that otherwise would have been chargeable to you, as a pre-payment condition for your receipt of this installment.

The possible charge for the remaining records, however, likely will not be so de minimis that we could waive charges. So, please be prepared that we likely will be asking that you pre-pay before we'll be able to provide you future installments.

Please let me know if you have any questions or concerns about the foregoing. Otherwise, in transmitting a partial installment production of this sort, we are also required by public disclosure law to provide you the date by which we estimate we'll be able to provide you our next installment of responsive records. In that regard, we're estimating you should not expect to receive our next installment toward fulfillment of your request on or before December 2, 2022. As explained in my previous email, the time needed to process each installment is due to the differences in availability of staff needed to dedicate themselves to working on the request in light of other high-priority duties of theirs that may be more directly necessary to our respective Districts' abilities to fulfill our missions of educating and protecting the well-being of the children entrusted to us.

Should you have any questions or concerns about the foregoing or about any other aspect of our processing of your request as we proceed to work towards fulfilling it, of course do not hesitate to let me know.

Thanks,

Eliza Cornelison
Paralegal | Human Resources
Evergreen Public Schools
360-604-4049 | eliza.cornelison@evergreenps.org<mailto:eliza.cornelison@evergreenps.org>

Good afternoon,

I previously advised you we anticipated that by today, our School District would able to provide you a tenth installment or update responsive to your public records request. I am in need of a one week extension to process your tenth installment - I had a family emergency and was unexpectedly out of the office. I now anticipate providing the installment by Friday, December 9, 2022. I apologize for the delay, thank you for your patience thus far.

Thank you,
Eliza

Eliza Cornelison
Paralegal | Human Resources
Evergreen Public Schools
360-604-4049 | eliza.cornelison@evergreenps.org<mailto:eliza.cornelison@evergreenps.org>

Good afternoon,

I'm writing to let you know that we have another installment of records available for you. As requested, public records requests received by our District are being provided in the native format in which they were received. Also as requested, responses between our District and the requestor generated in the course of processing and fulfilling the request, are being provided in their native format. No new or additional redactions have been made to this installment of records, and a detailed redaction/exemption log, as it was provided to the original requester, is included with each request where applicable. Please note, the emails in this installment were not uploading correctly. Those emails have been converted to pdfs, and the metadata has been provided via an Excel spreadsheet titled "Muckrock Metadata - Tenth Installment", included in the folder linked below.

We noted that your preference is to receive the records as email attachments, however, the size of this initial installment is too large to be sent via email. Therefore, this installment of records is being provided electronically via a shared file<https://evergreenps-my.sharepoint.com/:f:/g/personal/eliza_cornelison_evergreenps_org/EqkR4RJDy4hCj-5XFaq3o68B9lVHj2f4lSgm4rosC-Rgyw> that, as requested, is a public link and is not password protected. If you have any trouble accessing, downloading, or saving the records via that link, of course let me know so that we can troubleshoot the issue or get you the records in an alternate way.

Additionally, our District is authorized by Board Policy 4040<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BM8UJL7C1628/$file/4040%20Public%20Access%20to%20District%20Records%20(Revised)%202.28.2020.pdf> and Procedure 4040P<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BXFR9L6C2E74/$file/4040P%20Procedure%20-%20Public%20Access%20to%20District%20Records%20(Adopted%202.28.2020).pdf> to request payment for electronic records as follows:

1. Ten cents per page for public records scanned into an electronic format or for the use of District equipment to scan the records;
2. Five cents per every four electronic files or attachment uploaded to email, cloudbased data storage service, or other means of electronic delivery;
3. Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of District equipment to send the records electronically; and
4. The actual cost of any digital storage media or device provided by the District, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge.

I want to let you know that because the records we're providing you today comprise a comparatively small number of records (21 electronic records), we're able to waive the correspondingly de minimis PRA fees that otherwise would have been chargeable to you, as a pre-payment condition for your receipt of this installment.

The possible charge for the remaining records, however, likely will not be so de minimis that we could waive charges. So, please be prepared that we likely will be asking that you pre-pay before we'll be able to provide you future installments.

Please let me know if you have any questions or concerns about the foregoing. Otherwise, in transmitting a partial installment production of this sort, we are also required by public disclosure law to provide you the date by which we estimate we'll be able to provide you our next installment of responsive records. In that regard, we're estimating you should not expect to receive our next installment toward fulfillment of your request on or before January 13, 2023. As explained in my previous email, the time needed to process each installment is due to the differences in availability of staff needed to dedicate themselves to working on the request in light of other high-priority duties of theirs that may be more directly necessary to our respective Districts' abilities to fulfill our missions of educating and protecting the well-being of the children entrusted to us.

Should you have any questions or concerns about the foregoing or about any other aspect of our processing of your request as we proceed to work towards fulfilling it, of course do not hesitate to let me know.

Thanks,

Eliza Cornelison
Paralegal | Human Resources
Evergreen Public Schools
360-604-4049 | eliza.cornelison@evergreenps.org<mailto:eliza.cornelison@evergreenps.org>

Good afternoon,

I'm writing to let you know that we have another installment of records available for you. As you know, we provided previous installments at no cost due to the District's waiver or the de minimis Public Records Act (PRA) fee associated with those installments. However, as was previously explained to you, further installments would likely exceed an amount that we could consider de minimis and waive the charges. The next installment consists of 3,694 hard-copy pages. Under the PRA, pre-payment of $.10/page, or $369.40, is required to scan those records for processing and production of electronic copies to you. This amount does exceed the de minimis threshold.

You can make that $369.40 payment by mailing a check, money order, or similar form of payment made payable to "Evergreen Public Schools," addressed to me as follows:

Eliza Cornelison
Evergreen Public Schools
Attn: Public Records Fees
P.O. Box 8910
Vancouver, WA 98668

Alternatively, you may make that payment in person at our District Office, located at 13413 NE LeRoy Haagen Memorial Drive, Vancouver, WA 98684 on any non-holiday weekday. However, I suggest calling ahead to make sure the office is open to receive your payment. The best number to call is (360) 604-4049.

Once we receive payment, we will then be authorized by the PRA to scan the copies for you. The scanning process will not take long. However, those scanned copies will need to be reviewed for exempt material under the PRA and redaction of the same. This review will likely take considerable time, given the number of records. We estimate this review-redaction work will take approximately sixty days to complete once we receive the pre-payment required as outlined above.

Please be advised that we are required to allow you a thirty-day time frame to make the pre-payment as outlined above, measured from the date of this email. A failure to receive such payment from a requester within that time frame permits us to consider their request abandoned and close it.

Should you have any questions or concerns about the foregoing or any other aspect of the processing of your request as we work towards fulfilling it, please do not hesitate to let me know.

Thanks,

Eliza Cornelison
Paralegal | Human Resources
Evergreen Public Schools
360-604-4049 | eliza.cornelison@evergreenps.org<mailto:eliza.cornelison@evergreenps.org>

Hello,

This installment is comprised of records related to the 2018 bond measure.

Previous installments provided in response to your request were electronic documents as that’s how the District retained those records. As we begin to process the older, pre-2019 records associated with your request, those records were retained as hard copy files in our Record Retention Center that require scanning.

I hope that helps, please let me know if you have any additional questions.

Thanks,

Eliza Cornelison
Paralegal | Human Resources
Evergreen Public Schools
360–604-4049 | eliza.cornelison@evergreenps.org<mailto:eliza.cornelison@evergreenps.org>

Good afternoon,

If I’m understanding your question correctly, the information you’re looking for is in paragraph four of Board Policy 4040<https://go.boarddocs.com/wa/esd114/Board.nsf/files/BM8UJL7C1628/$file/4040%20Public%20Access%20to%20District%20Records%20(Revised)%202.28.2020.pdf> (separate from Procedure 4040P referenced in your email). If I misunderstood your question, or if you have additional questions, please let me know.

I hope that helps,

Eliza Cornelison
Paralegal | Human Resources
Evergreen Public Schools
360–604-4049 | eliza.cornelison@evergreenps.org<mailto:eliza.cornelison@evergreenps.org>

Good afternoon,

I'm writing to let you know that we have a final installment of records available for you, in response to your November 5, 2021 public records request for "a complete electronic copy of all Public Records Requests received by the District including District Responses for the years 2010 - 2021", modified by you on February 9, 2023 as follows: "After reviewing your agency policy (in which you were absolutely correct) we have made the decision to forgo the expense of the scanning of the pre 2019 paper documents. Please drop from this request anything other than production of electronic documents. When the electronic documents have been produced this request can be closed."

As requested, public record requests received by our District are being provided in the native format in which they were received. Also as requested, responses between our District and the requestor generated in the course of processing and fulfilling the request, are being provided in their native format. Please note, the emails in this installment were not uploading correctly. Those emails have been converted to pdfs, and the metadata has been provided via an Excel spreadsheet titled "Muckrock Metadata - Eleventh Installment", included in the folder linked below.

We noted that your preference is to receive the records as email attachments, however, the size of this installment is too large to be sent via email. Therefore, this installment of records is being provided electronically via a shared file<https://evergreenps-my.sharepoint.com/:f:/g/personal/eliza_cornelison_evergreenps_org/EqkR4RJDy4hCj-5XFaq3o68B9lVHj2f4lSgm4rosC-Rgyw> that, as requested, is a public link and is not password protected. If you have any trouble accessing, downloading, or saving the records via that link, of course let me know so that we can troubleshoot the issue or get you the records in an alternate way.

A detailed redaction/exemption log, as it was provided to the original requester, is included with each request where applicable, and I do need to briefly provide you information as to all additional records that I redacted in the course of fulfilling your request.

Additional redactions were made to some of the records included in the"2.2020", "6.11.2021", "6.17.2021" and "9.2021" folders of this installment. In that regard, at RCW 42.56.250(6) that statutory exemption-to-public disclosure protects against revealing the identities of complainants, other accusers, or witnesses as to alleged events of the sort that were investigated in the above folders, and who were identified as such in the materials compiled in the investigations. So, to the extent the identities of such persons could be determined by a reader of the originals of the attached records, then that personally-identifying content, as to those persons, was obscured from your ability to read it in the attached copies of those originals. Those redactions were made by our imposition of bright blue electronic redaction boxes (i.e., ___________), with all or part of the following phrase overwritten on each such box in black typeface: "RCW 42.56.250(6)".

Redactions made under the exemption of that statute are, however, conditional, by the statute's terms. In that regard, each such accuser/complaint and witness has a right to elect that instead, the content that identifies him or her be revealed to you, as it exists in the originals of these records. So, we have advised each such person of his/her right to make that election. As of fourteen days from today's date, if and to the extent any of those persons advises me that s/he does consent to having his/her name/initials, as they appear in the records, disclosed to you, we will then re-produce these same records to you, but with reversal of the de-identifying redactions we've made for those persons, such that you would then be able to read their identities. So even though we've now provided you a copy of every record responsive to your request, we cannot formally consider your request closed for another two weeks. If we need to make the sort of supplemental re-production to you that I've described, then you will receive it at that time.

Good afternoon,

I’m writing further to the installment of records that I previously provided you on March 7, 2023, in fulfillment of your records request.

Please be advised that no complainant, other accuser, or witness, identified as such in some of the records included in the”2.2020”, “6.11.2021”, “6.17.2021” and “9.2021” folders of that installment, elected under RCW 42.56.250 to have us re-produce another copy of those records to you, but with a reversal of the redactions we’d made, of his/her name or personally-identifying content, reversed, i.e., such that you’d then be able to read his/her identity.

Having closed this “loose end,” we’re now able to declare your request as having been fulfilled, and to formally close it. So please be advised we’ve done that. Still, though, should you have any questions or concerns about the foregoing or any aspect of how we processed and fulfilled your request, of course do contact me.

Thank you,
Eliza