Pepsi and Coke (University of Utah)

The University acknowledges receipt of the attached correspondence dated Jun 24, 2019, from MuckRock News. The University has performed a thorough search of its files and has been unable to locate any record of receiving the GRAMA request referenced in the correspondence.

The University of Utah's process for submitting a request for records pursuant to the Utah Government Records Access and Management Act, Utah Code sections 63G-2-101 to -901, as amended ("GRAMA"), has recently changed. To submit your request electronically, please visit the University of Utah Public Records Center<https://universityofutah.govqa.us/WEBAPP/_rs/supporthome.aspx>.

Alternatively, you may follow the process outlined in the University's administrative rule governing GRAMA procedures, Rule 805-2<https://rules.utah.gov/publicat/code/r805/r805-002.htm> of the Utah Administrative Code.

Thank you,

Renee Bay
Administrative Assistant, Records Coordinator
Office of General Counsel
University of Utah
renee.bay@legal.utah.edu
801-585-7002

Dear Carolyn Komatsoulis:

Thank you for your interest in public records of the University of Utah. Your request has been received and will be processed in accordance with the Utah Government Records Access and Management Act, Utah Code §§ 63G-2-201 et seq., as amended (“GRAMA”). Your request was received on 6/27/2019 and given the reference number R000712-062719 for tracking purposes.
Records Requested: To Whom It May Concern:Pursuant to the Government Records Access and Management Act, I hereby request the following records:- A copy of any and all contracts (including associated amendments and exhibits) awarded to Pepsi, Coca-Cola, or any subdivision thereof, for the provision of beverages or other goods in any facilities under the purview of this organization, including all activities and buildings associated with athletics, sports, dining services, or otherwise. If this agency does not have a contract with either of the named companies, please provide the equivalent agreement with the currently employed company.- If the contract(s) was cancelled, any and all materials related to its cancellation.- If the contract was cancelled, the statement from the university about cancellation.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.Sincerely,Carolyn Komatsoulis

Your request will be sent to the relevant University department(s) to locate the records you seek and to determine any costs associated with satisfying your request. PLEASE NOTE: GRAMA does not require a governmental entity to answer questions, create a record, provide a record in a format not normally maintained by the governmental entity, or compile, format, summarize, or tailor information in response to a request.

You can monitor the progress of your request at the link below. You will receive an email when your request has been completed. Thank you for using the University of Utah Public Records Center.
To monitor the progress or update this request please log into the University of Utah Public Records Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuj80d4iMX3u8yFO-2FNA0kKroT2otbaQ69CNrxq0qZZkm57WcU74TAg8WHXtaDLGPt-2FzH9pFkLcZNl3WnfSYbtqF4-3D_UZEF2446wnIMubnfxiVgSP2-2Bg5Qxb43MzV1rVC7xBKToxbfKVNDjmzbepHLtspi-2B5DW7AHOpF5RXJFtX3FHDKBawzNX2phr-2BYTWZV-2FBY591xnheI42hd4eJi-2FKBqeX10sSz-2FVqTL9tAukty5hoZne9Enn8GxDRCXGe5xHgfJoxWDEMEFXicLFHv-2BqxPNgQogmfOeFsfLmPV30Q9Ci4MDwgJ7FrNDy0TUNonUDEGIXZUEGTpR-2BE7pcNi-2BOdJIXVL1-2Fzn-2FPilIcGZTQwXyX2pwKSiWWPiWuRJ6hNAvTH-2BcJM0rQmpJVL3enmDA7Ng8C1CpkcDFLr5go-2FxziVOv3MWe10XU-2F9knWkG-2FuYd76xvt4wWSbu9yEcNvHXWG2ZhWGhQbENXHCF-2FsXU72Hvbna0tk-2Bw-3D-3D)

Dear Carolyn Komatsoulis,
Thank you for registering with University of Utah Public Records Center.
Your Login ID is:  requests@muckrock.com
If you did not submit your request through the public portal but are receiving this e-mail, an account has been created for you where you can track and monitor the status of your request, and receive any documents in response to your request.
If you have never used this system or cannot remember your password you may request a temporary password here: Request Temporary Password (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2FjaiqxkvzA2GMNs73hFFce-2BjhiYyvHK-2BPTaM3aNjtlqHPwZV-2FYI6nLupqO4KOvnbyDQSzYdPo8KJV2epH1oIzBvI-3D_UZEF2446wnIMubnfxiVgSP2-2Bg5Qxb43MzV1rVC7xBKToxbfKVNDjmzbepHLtspi-2BrBW48uJFjO-2BNvO5N63jfG8u3Buav3Rowqs58ROIVhEN4tnUcEIOtJ-2FW-2B0KC7RmOejc4gIY-2BvKHPJcDEuHjVwoi46KShqJislpFoUi4hJUgwHLhITX7p1SZ8TW-2BTNPVug0Jfl2-2BrVEwhXpVdaOXOF6r-2FG-2B9mLEzUYFNHp2bUNv6vvcfem1mLDXtzMDJOvaWk4)
Please login to "My Request Center" to update your account information, track the status of your request and receive requested records when they become available.
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY

--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of June 27, 2019, Reference # R000712-062719.

Dear Carolyn Komatsoulis,

The University of Utah received a request for records from you on June 27, 2019. Your request sought:
"To Whom It May Concern:

Pursuant to the Government Records Access and Management Act, I hereby request the following records:

- A copy of any and all contracts (including associated amendments and exhibits) awarded to Pepsi, Coca-Cola, or any subdivision thereof, for the provision of beverages or other goods in any facilities under the purview of this organization, including all activities and buildings associated with athletics, sports, dining services, or otherwise. If this agency does not have a contract with either of the named companies, please provide the equivalent agreement with the currently employed company.

- If the contract(s) was cancelled, any and all materials related to its cancellation.

- If the contract was cancelled, the statement from the university about cancellation.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Carolyn Komatsoulis"

I am writing on behalf of the University of Utah in response to your request to "inform me of the total charges in advance of fulfilling my request.”  As you may know, the University, as a governmental entity of the State of Utah, is subject to the Government Records Access and Management Act, Utah Code sections 63G-2-101 to -901 (“GRAMA”). GRAMA provides that “[a] governmental entity may charge a reasonable fee to cover the governmental entity’s actual cost of providing a record.” Utah Code § 63G-2-203(1). The University of Utah’s reasonable fee for records responsive to many GRAMA requests is $0.25/page. See id. §63G-2-203(1). Fees may also include “the cost of staff time for compiling, formatting, manipulating, packaging, summarizing, or tailoring the record either into an organization or media to meet the [] request” and “the cost of staff time for search, retrieval, and other direct administrative costs.” See id. § 63G-2-203(2)(a)(i) and (ii). The University anticipates the costs associated with your request will be $14.75. 

Please note the University is not requiring prepayment of this amount. If you elect to proceed with your request, the University will include an invoice with the responsive records. Please reply to this message to let us know if you would like to proceed with your request.

Sincerely,

Melissa Walker
Senior Paralegal
University of Utah

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of June 27, 2019, Reference # R000712-062719.

Dear Carolyn Komatsoulis,

The University of Utah received a request for records from you on June 27, 2019. Your request sought:
"To Whom It May Concern:

Pursuant to the Government Records Access and Management Act, I hereby request the following records:

- A copy of any and all contracts (including associated amendments and exhibits) awarded to Pepsi, Coca-Cola, or any subdivision thereof, for the provision of beverages or other goods in any facilities under the purview of this organization, including all activities and buildings associated with athletics, sports, dining services, or otherwise. If this agency does not have a contract with either of the named companies, please provide the equivalent agreement with the currently employed company.

- If the contract(s) was cancelled, any and all materials related to its cancellation.

- If the contract was cancelled, the statement from the university about cancellation.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Carolyn Komatsoulis"

I am writing on behalf of the University of Utah in response to your request to "inform you of the total charges in advance of fulfilling your request".  As you may know, the University, as a governmental entity of the State of Utah, is subject to the Government Records Access and Management Act, Utah Code sections 63G-2-101 to -901 (“GRAMA”). GRAMA provides that “[a] governmental entity may charge a reasonable fee to cover the governmental entity’s actual cost of providing a record.” Utah Code § 63G-2-203(1). The University of Utah’s reasonable fee for records responsive to many GRAMA requests is $0.25/page. See id. §63G-2-203(1). Fees may also include “the cost of staff time for compiling, formatting, manipulating, packaging, summarizing, or tailoring the record either into an organization or media to meet the [] request” and “the cost of staff time for search, retrieval, and other direct administrative costs.” See id. § 63G-2-203(2)(a)(i) and (ii). The University anticipates the costs associated with your request will be $14.75. 

Please note the University is not requiring prepayment of this amount. If you elect to proceed with your request, the University will include an invoice with the responsive records.

Please reply to this email to let us know if you would like to proceed with your request.

Sincerely,

RENEE BAY
Administrative Assistant, Records Coordinator
University of Utah

--- Please respond above this line ---
10/29/2019 RE: PUBLIC RECORDS REQUEST of June 27, 2019, Reference # R000712-062719. Dear Carolyn Komatsoulis, The University of Utah received a request for records from you on June 27, 2019. Your request sought: "To Whom It May Concern:

Pursuant to the Government Records Access and Management Act, I hereby request the following records:

- A copy of any and all contracts (including associated amendments and exhibits) awarded to Pepsi, Coca-Cola, or any subdivision thereof, for the provision of beverages or other goods in any facilities under the purview of this organization, including all activities and buildings associated with athletics, sports, dining services, or otherwise. If this agency does not have a contract with either of the named companies, please provide the equivalent agreement with the currently employed company.

- If the contract(s) was cancelled, any and all materials related to its cancellation.

- If the contract was cancelled, the statement from the university about cancellation.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Carolyn Komatsoulis" We have received no response from you since the University's last correspondence dated July 16, 2019. Accordingly, your request for records with Reference #R000712-062719 is now closed. To submit a new request for records, please visit the University of Utah Public Records Center. (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuj80d4iMX3u8yFO-2FNA0kKroT2otbaQ69CNrxq0qZZkm5P5X914L1G58HA-2BdJbJ41JL1RBty715-2F1m0vkxJaMcic33D6NF0bX0O8DBq-2BmTLjHZJOdA5IbScl3ar8kaDHRAQ-3D-3D_UZEF2446wnIMubnfxiVgSP2-2Bg5Qxb43MzV1rVC7xBKToxbfKVNDjmzbepHLtspi-2B5DW7AHOpF5RXJFtX3FHDKE1Ipx5sVppeEKKqzpW681zCb0qu7ItDlqI9EePIA89fS45cDypAOIHKck0mvqituC-2B2S-2BgtM2haUHeO-2FrQ6xMUvXVPwPK0Lv-2Bcz0gSGoqHil93o9-2FUXlvQAXYBPRJSco07u3dd4kKFvp86VyWx6T3eZx6ZlUBwjuLNrXsGgw0uvRYZXtiS9p2bFnFUYCFJyCr0eEesOq3vBx0KhGhj8Lg-2BEfHmBR9AyteRliGvmYpHeRiYNJ474rega-2BxAylTOdcV8yK6C6va9ihRJuHkeXU2G8Tj6EBbp62FhwrgYCckXxMVUuI-2F6hO88xUzdPwke-2BEQ-3D-3D) Sincerely, RENEE BAY
Administrative Assistant, Records Coordinator
University of Utah
To monitor the progress or update this request please log into the University of Utah Public Records Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuj80d4iMX3u8yFO-2FNA0kKroT2otbaQ69CNrxq0qZZkm5rzr52jRmYAr5G0EqGDkKLUmhcEamKySGfymbwThnLp7HvFaovnXVWTf0B-2BfbDR-2BD_UZEF2446wnIMubnfxiVgSP2-2Bg5Qxb43MzV1rVC7xBKToxbfKVNDjmzbepHLtspi-2B5DW7AHOpF5RXJFtX3FHDKE1Ipx5sVppeEKKqzpW681zCb0qu7ItDlqI9EePIA89fS45cDypAOIHKck0mvqituC-2B2S-2BgtM2haUHeO-2FrQ6xMUvXVPwPK0Lv-2Bcz0gSGoqHil93o9-2FUXlvQAXYBPRJSco07u3dd4kKFvp86VyWx6T3eZx6ZlUBwjuLNrXsGgw0uvOZHyO6N04-2F74L6rUfLAkfXhOGeLWrrqPL7svON9DhJgFI9SEEMaBSdTnSjWx7Fr5XxOT1CFhAodZX3x-2FY4jLAaE0dyKj89UdFibI9ebcmjdHMRbffKM0VB-2FtDbzFgHxfDVKn4NnDGxnBOpfh0Mmr0g-3D-3D)