Inmate debt and fees policies/reports (State-level) (Department of Corrections)
| Submitted | April 28, 2016 |
| Est. Completion | None |
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Communications
From: Beryl Lipton
To Whom It May Concern:
Pursuant to Utah’s Government Records Access and Management Act (“GRAMA”), I hereby request the following records:
The following materials regarding the assessment, collection, and balances of inmate fees and debt:
• All policies and procedures regarding the goods, services, or any other expenses for which inmates are or may become liable. Please include all policies on the garnishment/disbursement of funds from inmate accounts and wages (such as those related to mandatory saving, mandatory deductions, coverage of care, personal necessities, etc.), as well as all relevant reporting requirements. Please include all relevant data as regards to medical payments, room and board costs, meal fees, stamps and postage, hygienic materials, and any other expenses for which inmates are or may become liable, etc.
• All reports, databases, spreadsheets, or equivalent materials regarding current debts/restitution paid to or owed to this department or any facility/agency under its jurisdiction. Please include all available segregable information (excluding individual personally-identifying elements, as necessary and appropriate), including but not limited to the reason for the debt/fee, the amount of the debt, the facility at which the debt was incurred, whether the debt is held by an inmate in custody or released, any available individual data regarding record of prior release, etc.
If further clarification is necessary, a phone call will happily be arranged.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
From: Gina Proctor
Would you please provide a contact person for this request and a daytime
telephone number for any questions we have.
--
Gina Proctor
Records Manager
801-545-5701 Phone
801-523-7524 FAX
Utah Department of Corrections
CONFIDENTIALITY NOTICE
This email transmission from the Utah Department of Corrections, contains
information which may be confidential and/or legally privileged. If you
have received this email in error, please notify us at ginaproctor@utah.gov
. .
From: Brooke Adams
Hi,
Would you please call me about this request? 801-545-5536.
Brooke
--
Brooke Adams
Public Information Officer
Utah Department of Corrections
Desk: 801-545-5536
Cell: 801-560-7608
Email: brookeadams@utah.gov
Twitter: @utahcorrections
Facebook: Utah Department of Corrections
Pinterest: Utah Department of Corrections
Weekly news digest: utahdepartmentofcorrections.com
*"*I was taught that the way of progress was neither swift nor easy."
— Scientist Marie Curie (1867-1934)
From: Gina Proctor
Your request is for a voluminous number of records which requires
additional time to complete. I anticipate another 10 working days before a
response can be made. If additional time is required I will let you know.
Also, please provide the name of the actual requester and a daytime
telephone number in order that questions may be asked.
Thank you,
Gina Proctor
--
Gina Proctor
Records Manager
801-545-5701 Phone
801-523-7524 FAX
Utah Department of Corrections
CONFIDENTIALITY NOTICE
This email transmission from the Utah Department of Corrections, contains
information which may be confidential and/or legally privileged. If you
have received this email in error, please notify us at ginaproctor@utah.gov
. .
From: Gina Proctor
Hello,
An estimated 200 pages of responsive records pertaining to databases,
spreadsheets, regarding current debts owed to the department have been
gathered. There are approximately 400 pages pertaining to responsive
policies, if all are classified as public. The cost of providing records
is .25 per page. Please let me know if you are willing to pay for these
estimated 600 pages.
Thank you,
Gina
--
Gina Proctor
Records Manager
801-545-5701 Phone
801-523-7524 FAX
Utah Department of Corrections
CONFIDENTIALITY NOTICE
This email transmission from the Utah Department of Corrections, contains
information which may be confidential and/or legally privileged. If you
have received this email in error, please notify us at ginaproctor@utah.gov
. .
From: Beryl Lipton
Hi Gina,
Thanks so much for the note. Is there any way that I can get the materials electronically? I'd be happy to provide a cd and a self-addressed, stamped envelope. Let me know!
Thanks so much for your help,
Beryl
From: Gina Proctor
Hello Beryl,
I can have the policies burned to CD but the finance records have already
been provided to me in paper copy...The estimated 400 pages fee for the
policies will just be $10.00 for the CD. The Finance office informed me
there is an outstanding debt of 19.50 for 78 pages of records sent to you
re the 2014 ACA Conference. Would you have that taken care of prior to my
response to this current record request?
Caryn Hirschi is the person to contact in Finance Bureau with any questions
about that invoice; chirschi@utah.gov. I've attached it for your review.
Thank you,
Gina Proctor
From: Gina Proctor
Ms. Lipton,
This email chain from May 2016 is regarding a request for Policies and
Finance Records. I haven't heard from you about whether you agree to the
costs associated with it. The cost is $10.00 for the policies on CD and .25
per page for 193 pages of Finance Records...
Also, There is an outstanding debt of 19.75 for records sent to you in 2014
that hasn't been settled yet.
I have attached again the invoice for the 2014 production of records for
that request.
Thank you,
Gina Proctor
---------- Forwarded message ----------
From: Gina Proctor <ginaproctor@utah.gov>
Date: Mon, May 23, 2016 at 2:03 PM
Subject: Re: GRAMA Request: Inmate debt and fees policies/reports
(State-level) (Department of Corrections)
To: requests@muckrock.com
Hello Beryl,
I can have the policies burned to CD but the finance records have already
been provided to me in paper copy...The estimated 400 pages fee for the
policies will just be $10.00 for the CD.
The Finance office informed me there is an outstanding debt of 19.50 for 78
pages of records sent to you re the 2014 ACA Conference. Would you have
that taken care of prior to my response to this current record request?
Caryn Hirschi is the person to contact in Finance Bureau with any questions
about that invoice; chirschi@utah.gov. I've attached it for your review.
Thank you,
Gina Proctor
On Wed, May 18, 2016 at 6:47 PM, <requests@muckrock.com>
wrote:
>
> May 18, 2016
> Department of Corrections
> Records Bureau
> Utah Department of Corrections
> 14717 S. Minuteman Dr.
> Draper, Utah 84020
>
> This is a follow up to a previous request:
>
> Hi Gina,
>
> Thanks so much for the note. Is there any way that I can get the materials
> electronically? I'd be happy to provide a cd and a self-addressed, stamped
> envelope. Let me know!
>
> Thanks so much for your help,
> Beryl
> ---
>
> On May 17, 2016:
> Hello,
> An estimated 200 pages of responsive records pertaining to databases,
> spreadsheets, regarding current debts owed to the department have been
> gathered. There are approximately 400 pages pertaining to responsive
> policies, if all are classified as public. The cost of providing records
> is .25 per page. Please let me know if you are willing to pay for these
> estimated 600 pages.
>
> Thank you,
> Gina
>
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