Banjo Utah (Department of Transportation)

Dear Jason Koebler,
In compliance with the Government Records Access Management Act, (GRAMA), Utah Code § 63-2-201, your request was received in this office on 1/29/2020 and given the reference number R000619-012920 for tracking purposes.
Record(s) Description: Public reports state that this police department may have partnered with Banjo, an AI company. (https://kslnewsradio.com/1918508/utah-company-uses-artificial-intelligence-to-solve-crimes-in-seconds/)

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Banjo. This includes A) any notes taken during meetings that discussed the use of Banjo, B) any explanations (whether internally or externally generated) of how Banjo works, and C) any other document that has been used to help explain the use of Banjo, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Banjo.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Banjo, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Banjo.

5) Any case reports in which Banjo was used.

5) Any digital communications (including but not limited to emails and text messages) with Banjo representatives.
You can monitor the progress of your request through My Request Center and you'll receive an email when your request has been completed.

Respectfully,
Mandy Knowlden
GRAMA Coordinator / Paralegal I
Utah Department of Transportation

To monitor the progress or update this request please log into the GRAMA Records Center (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FNyrwaiZXU0SgSiMzK9FyfVYp6ORKh3n-2FcFB619LU-2BDrafiiobCRoOORwfRgptJz6zWNyYgvgD1rbeWCBywD4rD4-3D_uPgwgSrxIkLqA4KuI1tLKQS-2BoLmf8EFVG641sbf52U4g0mlHecWG3x8M5U8WOgMzognH0vqgshMdU2PHkyUxGb-2FxBSqJm6l-2FFKAtD-2BgpQOivj1Ym-2FqknmDKxW-2B3l5dZ9SeXNUb7vRNV5GxekHwjkOqtVT9EinBYdMMZvMIEUUdqW7dqKCHDq9d3DffNy0ddR50rXwoo-2FqoEsC9yBgG8KhtnLO2HGmavzCxuSeTTh2beWxEvHRsQTau7f91uKIzDPjmwxvvyXMolrIMG3ceCeKO-2BiSlSs3B-2B-2BZ68UUjYlDVSkSeEjmipVlhlCLn9ZMFlO7uDKBc5vGxFN4992SU-2BUzUngNX3Royz7iaNFEcgeBWljB5ltjibK7KIokL8d-2BySFK8r20G7hL8a0V5oy9us1pQ-3D-3D)

Dear Jason Koebler,
Thank you for registering with the Utah Department of Transportation (UDOT) GRAMA Records Center. If you have never used this system, your account has been created by a staff person at UDOT.

Once your email address has been verified, you can log in to the GRAMA Records Center to update any contact or password information and to track the progress of your request. Login: requests@muckrock.com

To verify your email address, the following activation link to set a password will be active for 24 hours.
Activate Online Account

If the activation link expires, you will need to request a password by clicking the link below. This will allow you to access your request, manage account information, and retrieve responsive records. Request a Password (https://udot.mycusthelp.com/WEBAPP/_rs/ForgotPassword.aspx)

Thank you,
Utah Department of Transportation
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY

Good Morning,

Your request has been entered into our GRAMA Center. Please be on the
lookout for the log in email from GovQA. You can get updates through the
portal.

Mandy

---------- Forwarded message ---------
From: Brandi Trujillo <btrujillo@utah.gov>
Date: Wed, Jan 29, 2020 at 9:14 AM
Subject: Fwd: Government Records Access and Management Act Request: Banjo
Utah (Department of Transportation)
To: Mandy Knowlden <mandyknowlden@utah.gov>

---------- Forwarded message ---------
From: <requests@muckrock.com>
Date: Wed, Jan 29, 2020 at 9:09 AM
Subject: Government Records Access and Management Act Request: Banjo Utah
(Department of Transportation)
To: <btrujillo@utah.gov>

Department of Transportation
GRAMA Office
4501 2700 West
Salt Lake City, UT 84114-1265

January 29, 2020

To Whom It May Concern:

Pursuant to the Government Records Access and Management Act, I hereby
request the following records:

Public reports state that this police department may have partnered with
Banjo, an AI company. (
https://kslnewsradio.com/1918508/utah-company-uses-artificial-intelligence-to-solve-crimes-in-seconds/)

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials
(including recorded video and audio, PowerPoint files, prepared remarks,
and slides formats), and other guidance on the use of Banjo. This includes
A) any notes taken during meetings that discussed the use of Banjo, B) any
explanations (whether internally or externally generated) of how Banjo
works, and C) any other document that has been used to help explain the use
of Banjo, including internal documentation, public relations materials, and
executive summaries.

2) A copy of any privacy impact assessments, use policies, standard
operating procedures, data retention policies, legal opinions, warranties,
non-disclosure agreements, contracts, liability waivers, insurance
agreements, Requests for Proposals, Responses to Requests for Proposal,
Memorandums of Understanding, Letters of Interest, usage policies, or
informal agreements between the police department and Banjo.

3) A copy of any funding opportunity announcements, grant applications and
grantor status/progress reports, reports to legislative bodies, annual
reports that mention Banjo, as well as audit records, including but not
limited to security audits of the software, misuse reports, and reports to
oversight bodies.

4) Any digital communications including but not limited to emails and text
messages) as well as documents, (including but not limited to PDF, word
processing, excel, and slide documents) that mention Banjo.

5) Any case reports in which Banjo was used.

5) Any digital communications (including but not limited to emails and text
messages) with Banjo representatives.

Please try to include any other miscellaneous documents that facilitate
this police department's relationship with Banjo that don't neatly fall
neatly into the above categories.

The requested documents will be made available to the general public, and
this request is not being made for commercial purposes. It will be used in
the course of reporting for Motherboard, VICE’s science and technology
website (www.motherboard.vice.com).

The requested documents will be made available to the general public, and
this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform
me of the total charges in advance of fulfilling my request. I would prefer
the request filled electronically, by e-mail attachment if available or
CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I
look forward to receiving your response to this request within 10 business
days, as the statute requires.

Sincerely,

Jason Koebler

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly:
https://accounts.muckrock.com/accounts/login/?url_auth_token=AABwsOokbZZ-Jaa5PWJv6cr5j30%3A1iwpu4%3AJU5nUeRraxy68XiTRhyVLh_5G7w&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fdepartment-transportation-3505%252Fbanjo-utah-department-of-transportation-87047%252F%253Femail%253Dbtrujillo%252540utah.gov
Is this email coming to the wrong contact? Something else wrong? Use the
above link to let us know.

For mailed responses, please address (see note):
MuckRock News
DEPT MR 87047
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
being sent through MuckRock by the above in order to better track, share,
and manage public records requests. Also note that improperly addressed
(i.e., with the requester's name rather than "MuckRock News" and the
department number) requests might be returned as undeliverable.

--
Thank you,
Brandi Trujillo
Claims Manager
Utah Department of Transportation-Employee Safety
4501 South 2700 West | Salt Lake City, UT 84114-8430

Office: 801-965-4961 | btrujillo@utah.gov <nicknewman@utah.gov>
--

*Mandy Knowlden *
GRAMA Coordinator/Paralegal I
UDOT Risk Management
Phone: 801-965-4715
Mobile: 801-645-1565
Fax: 801-965-4838

--- Please respond above this line ---
Thank you for your Government Access Management Request (GRAMA), which we received for Public reports state that this police department may have partnered with Banjo, an AI company. (https://kslnewsradio.com/1918508/utah-company-uses-artificial-intelligence-to-solve-crimes-in-seconds/)

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Banjo. This includes A) any notes taken during meetings that discussed the use of Banjo, B) any explanations (whether internally or externally generated) of how Banjo works, and C) any other document that has been used to help explain the use of Banjo, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Banjo.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Banjo, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Banjo.

5) Any case reports in which Banjo was used.

5) Any digital communications (including but not limited to emails and text messages) with Banjo representatives. . I am requesting a 2-week extension of time, beyond the normal 2-weeks followed by our agency and allowed in Utah Code Ann., under § 63-2-204(4)(c), which allows for extra time if the request is voluminous.  The projected due date will be about 02/25/2020. Thanks, Mandy

To monitor the progress or update this request please log into the GRAMA Records Center (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFkHKEoeenPDKQ-2BzZSS-2BLjoVn40g5LkQB8oX99u1KToGeGGgIvRAsGwCGidT9licsoVnCz1oXnodkSxQ1smtxqvE-3DU1Kr_r-2BpQhfBqxQWBymeIKWph5vF9tfwULhhmjMzWVywSUuXSjbe4BzJto2RfT3eZqpw-2BkZ2ra9VjpB0Prix-2Fuc-2FgRNLSRxntMOMH0pLwrov0l10az6sNHtPEpL-2FxLg8LaGcxWh4tM-2FPk-2BB7-2BvOLBaNoFBxpf-2FhgUvY5eOZPV1wGVezo6fd7PUAW-2FWwZWZufgMA6TFxd7d-2Btrsnhvx5cJfyQYLigkAlfrE4u2KfYbEsGcrtD1rGvmW-2BZEAt8Dtiu09y1adbFK-2F7QlK-2FjaEDx04AsKHoEXVbqKbjG-2BR5pEq5wZ8frJBSnk3VOdChipzXqfRRuQWYc7wfza7YdLPQa-2BmXtnzTHXmz95YipKADLFvLejwuq6hokJcxstka5Dz3xb5H10FRRAfnucrU8unj0ohShIyg-3D-3D)

--- Please respond above this line ---

RE: GRAMA Records Request of January 29, 2020, Reference # R000619-012920
Dear Jason Koebler,
Pursuant to Utah Code Annotated Section 63G-2-101, your request has been reviewed and responsive records to this request are not located within the Utah Department of Transportation. Therefore, there are no records responsive to your request.
Thank you for your patience in awaiting this information. Should you have any questions or concerns, please respond to this email.
Respectfully,

Claims Manager
Utah Department of Transportation
Phone: 801-965-4961

To monitor the progress or update this request please log into the GRAMA Records Center (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFkHKEoeenPDKQ-2BzZSS-2BLjoVn40g5LkQB8oX99u1KToGeGGgIvRAsGwCGidT9licsoVnCz1oXnodkSxQ1smtxqvE-3DVSlX_r-2BpQhfBqxQWBymeIKWph5vF9tfwULhhmjMzWVywSUuXSjbe4BzJto2RfT3eZqpw-2BkZ2ra9VjpB0Prix-2Fuc-2FgRGJP2ck0z6aK4pRxQLGbTk2OPX3UF3aNW5ernKSOOJMMLTG-2FVxDgDMinIwgvPQftmDvsOiQIt0tDHmeEIJHfbhva2Hj0lnQQfP2NWZjMokZw8GW0AIekgY-2B2zQkUACKMjXBrT7MyFVFHGNpf7y6XR3jXkRsqlBqDAzywyPQbhpkQ6z4Awmk2Dq9-2BFZounnvQfjAGt4iis1jw2QTtzfZszjkO56zRU5D4bCfkac-2FxR3T2CG6yn5QHFHZB6kTPkhthLiDi9pcAqdOkiAuPzdN6bkfDL9-2BB3R-2Fj1a3UWyv8R5YfWOUC3Dl7KuFYfyFtZksP6A-3D-3D)

--- Please respond above this line ---

RE: GRAMA Records Request of January 29, 2020, Reference # R000619-012920
Dear Jason Koebler,
Pursuant to Utah Code Annotated Section 63G-2-101, your request has been reviewed and records responsive to your request are available in the GRAMA Records Center. Please log in to your online account and retrieve the records. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFkHKEoeenPDKQ-2BzZSS-2BLjoVn40g5LkQB8oX99u1KToGeGGgIvRAsGwCGidT9licsoVnCz1oXnodkSxQ1smtxqvE-3D9whc_r-2BpQhfBqxQWBymeIKWph5vF9tfwULhhmjMzWVywSUuXSjbe4BzJto2RfT3eZqpw-2BkZ2ra9VjpB0Prix-2Fuc-2FgRO0D-2BJ9n0nXwlWEBtySww0V9V-2Fwps8RzMQGKXI9FRbheCmAW7GGTyEguP67Cj-2FZT4bMpq06fTjURIpr0IyyB-2F-2Fl4-2B7tpAGhXmPAyyV2Ymqn9r6EN93vbiJmfM7c-2BA1nVE8oyi-2BvnhtXmxOcvahiL8-2B4mjKPkTMW412UOwo2-2B74Rcc6AN1C7QxfsV1dp1ChbfrVRmRqYJGNhNSKgbI5aH2F-2Fu15Qg2XEA6uEw2E-2BY09irPxEJD9YP-2BhC1JJyxQYPBmDV0cKh3EmXNafKK7wQsI4k5IH3kGjaZguZDJNr5CuxPqLjLMWXoayYwTJVU8QeYuw-3D-3D)
Thank you for your patience in awaiting this information. Should you have any questions or concerns, please respond to this email.
Respectfully,

Paralegal I, Coordinator
Utah Department of Transportation
Phone: 801-965-4715

To monitor the progress or update this request please log into the GRAMA Records Center (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFkHKEoeenPDKQ-2BzZSS-2BLjoVn40g5LkQB8oX99u1KToGeGGgIvRAsGwCGidT9licsoVnCz1oXnodkSxQ1smtxqvE-3DCJHd_r-2BpQhfBqxQWBymeIKWph5vF9tfwULhhmjMzWVywSUuXSjbe4BzJto2RfT3eZqpw-2BkZ2ra9VjpB0Prix-2Fuc-2FgRO0D-2BJ9n0nXwlWEBtySww0V9V-2Fwps8RzMQGKXI9FRbheCmAW7GGTyEguP67Cj-2FZT4bMpq06fTjURIpr0IyyB-2F-2Fl4-2B7tpAGhXmPAyyV2Ymqn9r6EN93vbiJmfM7c-2BA1nVE8oyi-2BvnhtXmxOcvahiL8-2B68-2BTezdPGq-2B7xWPfwseVir2tA8spf4ymM50yoOnfDFqYOY1h-2FE9N-2Bc798aXGwsvxVus290CbS4-2Frg6ToNB08V-2Fq7cj8LVwl8TX4rAn4HK8UmXsrIjkj0vP80wcp427iRZ0Soryqr2i7nzS-2FEPdz4L5cMvi01wFhgaJVgdi4vU11w-3D-3D)