Processing of Clinton Email FOIA requests (SOS)

Jason Smathers filed this request with the U.S. Department of State of the United States of America.
Tracking # F-2015-05012
Due April 3, 2015
Est. Completion April 1, 2017
Status
Awaiting Response

Communications

From: Jason Smathers

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request the following records:

This request is made under the Freedom of Information Act. Although the request may contain information about myself, I am not making the request under the Privacy Act and you can redact any information about me just as if another person made this request.

In a letter dated August 26, 2010 I submitted a Freedom of Information Act request to the Department of State. The request was seeking certain emails sent to or from Hillary Clinton. I am requesting all records created because of that request including the records created while processing the request and records concerning how to process requests for her emails in general and any investigation that arose concerning her not using government email.

My 2010 FOIA request stated: "Records Requested - All emails and corresponding attachments sent to (to:, cc: or bcc:) or from Hillary Rodham Clinton where the email contains any of the following keywords in the subject or body: Jesus, Christ, Christian, Evangelical, Church, Mosque, PBUH, Muslim, Islam or Islamic. Limit responsive emails to those sent between 01/20/2009 and the date this request is processed. "

This is a non-commercial request and is properly billed in the "other" fee category. I agree to fees up to $30 for this request. If fees are expected to exceed this amount, please let me know in advance so I can either expand my willingness to pay fees or narrow my request.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Jason Smathers

From: Department of State

An interim response, stating the request is being processed.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on March 8, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: FOIA Request

Your query has been forwarded to the FOIA Requester Status mailbox for reply.

From: FOIA Status

Dear Jason Smathers,

This is in reference to your e-mail dated April 7, 2015, inquiring about the status of your Freedom of Information Act request. Please be advised that the Office of Information Programs and Services (IPS) is in receipt of your request. Your request has been opened in our system and assigned case number F-2015-05012. Your request will soon be forwarded to a team and assigned to a case analyst. As soon as the search process has begun, we can provide you with an estimated completion date for your request.

If you have any questions regarding the status of your request, please contact the FOIA Requester Service Center (FRSC) on 202-261-8484 and refer to your case control number.

We appreciate your continued patience during this process.

Sincerely,

Charlotte W. Duckett
U.S. Department of State

This email is UNCLASSIFIED.

From: FOIA Status

Dear Jason Smathers,

This is an updated response to the e-mail that you received from the Department of State on April 8, 2015, regarding the status of your Freedom of Information Act request.

Given the considerable public interest generally in the e-mails provided by former Secretary Clinton to the Department of State, the Department plans to review the collection for public release and to make the documents available to the public by posting them on a Department website. This will make the maximum number of records available in the shortest amount of time, and will be considerably more efficient than reviewing the documents piecemeal in response to subject-specific FOIA requests.

Once the collection has been posted, the Department will review your request to determine whether further action is needed.

Sincerely,

Charlotte W. Duckett
U.S. Department of State

This email is UNCLASSIFIED.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on March 8, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #F-2015-05012.

Thank you for your help.

From: FOIA Status

Dear Jason Smathers,

This is in reference to your e-mail dated May 11, 2015, inquiring about the status of your Freedom of Information Act request. Our records indicate that you were provided with an e-mail response on April 10, 2015 regarding your interest in the e-mails provided by the former Secretary Clinton to the Department of State. You were informed that the Department of State plans to review the collection for public release and then post them to the Department's website. At this time, it has not yet been determined when the collection will be available for release. Information will be provided to you as soon as the collection has been released.

If you have any questions regarding the status of this request, please contact the FOIA Requester Service Center (FRSC) on 202-261-8484 and refer to your case control number.

We appreciate your continued patience during this process.

Sincerely,

Charlotte W. Duckett
U.S. Department of State

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on March 8, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #F-2015-05012.

Thank you for your help.

From: FOIA Status

Jason Smathers–A copy of your email has been forwarded to the case Analyst and the Branch Chief that is working on your case.
Regards,

Katrina

FOIA Requester Service Center

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on March 8, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #F-2015-05012.

Thank you for your help.

From: FOIA Status

Mr. Smathers,

Given the considerable public interest generally in the e-mails provided by former Secretary Clinton to the Department of State, the Department plans to review the collection for public release and to make the documents available to the public by posting them on a Department website. This will make the maximum number of records available in the shortest amount of time, and will be considerably more efficient than reviewing the documents piecemeal in response to subject-specific FOIA requests.

Once the collection has been posted, the Department will review your request to determine whether further action is needed.

Chris Barnes
U.S. Department of State
FOIA Requester Service Center
(202) 261-8484
foiastatus@state.gov

In accordance with Executive Order 12958, this message is UNCLASSIFIED

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on March 8, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #F-2015-05012.

Thanks for your help, and let me know if further clarification is needed.

From: FOIA Status

Mr. Smathers,
This is in reference to your e-mail dated August 28, 2015, inquiring about the status of your Freedom of Information Act request. The Department is continuing to work on the review and posting of Hillary Clinton's e-mails that are responsive to your FOIA request. The estimated completion date for the review of all such e-mails is January 29, 2016. The Department will provide interim releases over the next months, typically around the last day of the month, and post the released, non-exempt portions of records on http://redirect.state.sbu/?url=www.foia.state.gov<http://redirect.state.sbu/?url=http://www.foia.state.gov<http://redirect.state.sbu/?url=www.foia.state.gov%3chttp://redirect.state.sbu/?url=http://www.foia.state.gov>>.
We appreciate your patience during this process.
If you have any questions regarding the status of this request, please contact the FOIA Requester Service Center (FRSC) on 202-261-8484 and refer to your case control number.

Sincerely,

Katrina Wood

U.S. Department of State

FOIA Requester Service Center

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on March 8, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #F-2015-05012.

Thanks for your help, and let me know if further clarification is needed.

From: FOIA Status

Dear Jason Smathers,

This is in reference to your e-mail dated September 28, 2015, inquiring about the status of your Freedom of Information Act request. The estimated completion date for your request still remains to be January 2016.

We appreciate your continued patience during this process.

If you have any questions regarding the status of your request, please contact the FOIA Requester Service Center (FRSC) on 202-261-8484 and refer to your case control number.

Sincerely,

Charlotte W. Duckett
U.S. Department of State

From: FOIA Status

Mr. Smathers,

The e-mail you sent in has been forwarded to the Compliance and Research Branch working on your case.

I hope this information is helpful. If you have further concerns or have any questions regarding any FOIA-related matter, please contact the FOIA Requester Service Center (FRSC) at (202) 261-8484, or fax us at (202) 261-8579 or send an e-mail to foiastatus@state.gov.

Angela Burks
U.S. Department of State
FOIA Requester Service Center
(202) 261-8484
foiastatus@state.gov

From: FOIA Status

Mr. Smathers,

The estimated completion date (ECD) for this case is April 2017.

ECDs are subject to change and are "strictly" estimates and not intended to be used as "actual" dates of completion, due to various extenuating factors, which are beyond the control of the Branch, which may or may not include coordination with other Agencies during the process (referrals, concurrences, etc.). Interim release dates are provided, as applicable.

I hope this information is helpful. If you have further concerns or any questions regarding any FOIA-related matter, please contact the FOIA Requester Service Center (FRSC) at (202) 261-8484, or fax us at (202) 261-8579 or send an e-mail to foiastatus@state.gov.

Angela Burks
U.S. Department of State
FOIA Requester Service Center
(202) 261-8484
foiastatus@state.gov

From: FOIA Status

Mr. Smathers,

Thank you for your email. The estimated completion date (ECD) for this case is April 2017.

ECDs are subject to change and are "strictly" estimates and not intended to be used as "actual" dates of completion, due to various extenuating factors, which are beyond the control of the Branch, which may or may not include coordination with other Agencies during the process (referrals, concurrences, etc.). Interim release dates are provided, as applicable.

I hope this information is helpful. If you have further concerns or any questions regarding any FOIA-related matter, please contact the FOIA Requester Service Center (FRSC) at (202) 261-8484, or fax us at (202) 261-8579 or send an e-mail to foiastatus@state.gov<mailto:foiastatus@state.gov>.
Sincerely,

U.S. Department of State
FOIA Requester Service Center
(202) 261-8484
foiastatus@state.gov<mailto:foiastatus@state.gov>

From: FOIA Status

Mr. Smathers,

Thank you for your email. The estimated completion date (ECD) for this case is April 2017.

ECDs are subject to change and are "strictly" estimates and not intended to be used as "actual" dates of completion, due to various extenuating factors, which are beyond the control of the Branch, which may or may not include coordination with other Agencies during the process (referrals, concurrences, etc.). Interim release dates are provided, as applicable.
We hope this information is helpful. If you have further concerns or any questions regarding any FOIA-related matter, please contact the FOIA Requester Service Center (FRSC) at (202) 261-8484, or fax us at (202) 261-8579 or send an e-mail to foiastatus@state.gov.

Sincerely,
U.S. Department of State
FOIA Requester Service Center
(202) 261-8484
foiastatus@state.gov<mailto:foiastatus@state.gov>

From: FOIA Status

Mr. Smathers,

Thank you for inquiring on your case control number F-2015-05012. The case is still open and the Compliance and Research Division Center initiated a searches that is pending. I informed the Branch Chief and case Analyst for another estimated completion date(ECD). Once the status is provided I will email you with the up-dated status. I hope this information was helpful and please do not hesitate to call us at: 202-261-8484.
Regards,
Katrina
FOIA Requester Service Center

From: FOIA Status

Mr. Smathers,

Thank you for inquiring on your case control number F-2015-05012. The case is still open and the Compliance and Research Division Center initiated a search that is pending. I informed the Branch Chief and case Analyst for another estimated completion date(ECD). Once the status is provided I will email you with the up-dated status. I hope this information was helpful and please do not hesitate to call us at: 202-261-8484.
Regards,
Katrina
FOIA Requester Service Center

From: FOIA Status

Dear Mr. Smathers,

This is in reference to your e-mail dated June 12, 2017, inquiring about the status of your Freedom of Information Act request. A copy of your e-mail has been forwarded to the office that is processing your request. Information pertaining to your request will be provided to you as it becomes available.

If you have any questions regarding the status of your request, please contact the FOIA Requester Service Center (FRSC) on 202-261-8484 and refer to your case control number.

Sincerely,
Katrina M Wood
U.S. Department of State

From: FOIA Status

Mr. Smathers,

This is in response to your email below concerning the status of your FOIA case control number F-2015-05012.

The Department of State's electronic case tracking system indicates that your request is in process. Please be advised as each case is different, the processing time depends on the complexity of information requested, the location of the information, and the time it takes to review the records.

The new estimated completion date (ECD) for this request is February 2018. Please be advised that ECD's are subject to change and are "strictly" estimates and not intended to be used as "actual" dates of completion due to various extenuating factors, which may or may not include coordination with other Agencies during the process (referrals, concurrences, etc.).

If you have further concerns or any questions regarding any FOIA-related matter, please contact the FOIA Requester Service Center (FRSC) at (202) 261-8484, or fax us at (202) 261-8579 or send an e-mail to foiastatus@state.gov<mailto:foiastatus@state.gov>.
Regards,

L. Temple
U.S. Department of State
FOIA Requester Service Center

From: FOIA Status

Mr. Smathers,

This is in response to your email below concerning the status of your FOIA case control number F-2015-05012.

The Department of State's electronic case tracking system indicates that your request is in process. Please be advised as each case is different, the processing time depends on the complexity of information requested, the location of the information, and the time it takes to review the records.

The new estimated completion date (ECD) for this request is February 28, 2018.

Please be advised that ECD's are subject to change and are "strictly" estimates and not intended to be used as "actual" dates of completion due to various extenuating factors, which may or may not include coordination with other Agencies during the process (referrals, concurrences, etc.).

If you have further concerns or any questions regarding any FOIA-related matter, please contact the FOIA Requester Service Center (FRSC) at (202) 261-8484, or fax us at (202) 261-8579 or send an e-mail to foiastatus@state.gov.
Regards,

U.S. Department of State
FOIA Requester Service Center

---

From: FOIA Status

Mr.Smathers,

The Department takes its FOIA responsibilities seriously. We currently however, have a FOIA backlog of approximately 13,600 cases. As a result, there could be a delay in processing your request. At this time the estimated date of completion is February 28, 2018. Depending on the scope of your request, and the potential volume of what may be responsive, and other factors, it could take until September 2019 to complete its processing. For your information, the Department makes monthly FOIA website postings, and the information you are seeking may have been posted to the website.

I hope this information is helpful. If you have further concerns or any questions regarding any FOIA-related matter, please contact the FOIA Requester Service Center (FRSC) at (202) 261-8484, or fax us at (202) 261-8579 or send an e-mail to foiastatus@state.gov<mailto:foiastatus@state.gov>.

Sincerely,
J. Berhane
U.S. Department of State
FOIA Requester Service Center
(202) 261-8484
foiastatus@state.gov<mailto:foiastatus@state.gov>

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