G-391 "Official Detail" forms filed April 2018 to date

Daniel I James filed this request with the Immigration and Customs Enforcement of the United States of America.
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Communications

From: Daniel I James


To Whom It May Concern:

Pursuant to the Freedom of Information Act, I hereby request the following records:

A copy of all G-391 "Official Detail" forms filed April 2018 to present date. The filing of these forms is described in the INS Detention Standard, III. STANDARDS AND PROCEDURES, B. G-391, “Official Detail”.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Daniel I James

From: Immigration and Customs Enforcement

May 06, 2019 Daniel James MuckRock Dept MR 71991 411A Highland Ave Somerville, MA 02144 RE:     ICE FOIA Case Number 2019-ICFO-37101 Dear Mr. James: This acknowledges receipt of your April 19, 2019, Freedom of Information Act (FOIA) request to U.S. Immigration and Customs Enforcement (ICE), for a copy of all G-391 "Official Detail" forms filed April 2018 to present date. The filing of these forms is described in the INS Detention Standard, III. STANDARDS AND PROCEDURES, B. G-391, “Official Detail”..  Your request was received in this office on May 06, 2019. Due to the increasing number of FOIA requests received by this office, we may encounter some delay in processing your request. Per Section 5.5(a) of the DHS FOIA regulations, 6 C.F.R. Part 5, ICE processes FOIA requests according to their order of receipt. Although ICE’s goal is to respond within 20 business days of receipt of your request, the FOIA does permit a 10- day extension of this time period. As your request seeks numerous documents that will necessitate a thorough and wide-ranging search, ICE will invoke a 10-day extension for your request, as allowed by Title 5 U.S.C. § 552(a)(6)(B). If you care to narrow the scope of your request, please contact our office. We will make every effort to comply with your request in a timely manner. Provisions of the FOIA allow us to recover part of the cost of complying with your request.  We shall charge you for records in accordance with the DHS Interim FOIA regulations, as they apply to media requesters.  As a media requester, you will be charged 10 cents per page for duplication; the first 100 pages are free.  We will construe the submission of your request as an agreement to pay up to $25.00. You will be contacted before any further fees are accrued. We have queried the appropriate program offices within ICE for responsive records. If any responsive records are located, they will be reviewed for determination of releasability. Please be assured that one of the processors in our office will respond to your request as expeditiously as possible. We appreciate your patience as we proceed with your request.
Your request has been assigned reference number 2019-ICFO-37101. Please refer to this identifier in any future correspondence. To check the status of an ICE FOIA/PA request, please visit . Please note that to check the status of a request, you must enter the 2019-ICFO-37101 tracking number. If you need any further assistance or would like to discuss any aspect of your request, please contact the FOIA office. You may send an e-mail to ice-foia@ice.dhs.gov, call toll free (866) 633-1182, or you may contact our FOIA Public Liaison, Fernando Pineiro, in the same manner. Additionally, you have a right to right to seek dispute resolution services from the Office of Government Information Services (OGIS) which mediates disputes between FOIA requesters and Federal agencies as a non-exclusive alternative to litigation. If you are requesting access to your own records (which is considered a Privacy Act request), you should know that OGIS does not have the authority to handle requests made under the Privacy Act of 1974. You may contact OGIS as follows: Office of Government Information Services, National Archives and Records Administration, 8601 Adelphi Road-OGIS, College Park, Maryland 20740-6001, e-mail at ogis@nara.gov; telephone at 202-741-5770; toll free at 1-877-684-6448; or facsimile at 202-741-5769. (http://www.dhs.gov/foia-status) http://www.dhs.gov/foia-status
Regards,

ICE FOIA Office
Immigration and Customs Enforcement
Freedom of Information Act Office
500 12th Street, S.W., Stop 5009
Washington, D.C. 20536-5009
Telephone: 1-866-633-1182
Visit our FOIA website at www.ice.gov/foia

From: Immigration and Customs Enforcement

June 04, 2019 Daniel James MuckRock Dept MR 71991 411A Highland Ave Somerville, MA 02144 RE:     ICE FOIA Case Number 2019-ICFO-37101
This e-mail is in regards to your April 19, 2019 ICE FOIA request for a copy of all G-391 "Official Detail" forms filed April 2018 to present date. The filing of these forms is described in the INS Detention Standard, III. STANDARDS AND PROCEDURES, B. G-391, “Official Detail”.

In conducting a search for responsive records, the ICE FOIA office has determined that further clarification is needed regarding your request. In discussing the search with the responsible program office it was determined that it would take them a considerable amount of time to pull the records as written in your request based upon how the records are stored and are able to be retrieved. Would it be possible to narrow your request for a shorter date range or possibly limit your request to a specific field office(s)? Please provide the ICE FOIA office with a response as soon as possible to avoid any further delay in the processing of your request. If a response is not received within 30 days, your request will be administratively closed.

Sincerely,

ICE FOIA

From: Daniel I James

My understanding of this filing requirements of G-391 Official Detail records is that the data must be "readily available for review, and shall be retained for a minimum of three years." I do not think it is necessary to limit the date range or field offices for this request.

In one solicitation, a spreadsheet of this kind of data was produced for the month of June 2015. See "HSCEDM-17-R-00002 Attachment 3 - Transportation Movement Dataset June 2015.xlsx" available on FedBizOpps at https://www.fbo.gov/index?s=opportunity&mode=form&id=0a37aec6daeb06e0e8183560a6641384&tab=core&_cview=1

Further, my review of current solicitations available for review on FedBizOpps suggests that G-391 Official Details data may be reported through the use of a spreadsheet template with macros that upload the G-391 data to the "TMO SharePoint site" available on the "ICE intranet."

* https://www.fbo.gov/index?s=opportunity&mode=form&id=93d74f473086c9c0ffc3969d5eee6a39&tab=core&_cview=1
* https://www.fbo.gov/index?s=opportunity&mode=form&id=e14766acc0c21960ea6dcb49beffa3fe&tab=core&_cview=1
* https://www.fbo.gov/index?s=opportunity&mode=form&id=87db9a8456c8abce4c9d7317e1cf52e0&tab=core&_cview=1

Please let me know what forms the G-391 data is maintained to be "readily available for review, and shall be retained for a minimum of three years" and whether your existing reports/exports may be sufficient to satisfy my request.

Sincerely,

Daniel James

From: Immigration and Customs Enforcement

June 12, 2019 Daniel James MuckRock Dept MR 71991 411A Highland Ave Somerville, MA 02144 RE:     ICE FOIA Case Number 2019-ICFO-37101 Dear Mr. James: This e-mail is in furtherance of your April 19, 2019, Freedom of Information Act (FOIA) request to U.S. Immigration and Customs Enforcement (ICE), for a copy of all G-391 "Official Detail" forms filed April 2018 to present date. The filing of these forms is described in the INS Detention Standard, III. STANDARDS AND PROCEDURES, B. G-391, “Official Detail”.. Your request was received in this office on May 6, 2019. After careful review of your FOIA request, we determined that your request is too broad in scope.  On June 4, 2019, the ICE FOIA office attempted to obtain clarification from you to assist with conducting a reasonable search, in which you refused. Please resubmit your request containing a reasonable description of the records you are seeking.  Upon receipt of a perfected request, you will be advised as to the status of your request. Records must be described in reasonably sufficient detail to enable government employees who are familiar with the subject area to locate records without placing an unreasonable burden upon the agency.  For this reason, §5.3(b) of the DHS regulations, 6 C.F.R. Part 5, require that you describe the records you are seeking with as much information as possible to ensure that our search can locate them with a reasonable amount of effort. You have a right to appeal the above withholding determination.  Should you wish to do so, you must send your appeal and a copy of this letter, within 90 days of the date of this letter following the procedures outlined in the DHS FOIA regulations at 6 C.F.R. Part 5 § 5.8. You may submit your appeal electronically at GILDFOIAAppeals@ice.dhs.gov or via regular mail to: U.S. Immigration and Customs Enforcement Office of the Principal Legal Advisor U.S. Department of Homeland Security 500 12th Street, S.W., Mail Stop 5900 Washington, D.C. 20536-5900 Your envelope and letter should be marked “FOIA Appeal.”  Copies of the FOIA and DHS regulations are available at www.dhs.gov/foia .” Your request has been assigned reference number 2019-ICFO-37101. Please refer to this identifier in any future correspondence. If you need any further assistance or would like to discuss any aspect of your request, please contact the FOIA office. You may send an e-mail to ice-foia@ice.dhs.gov, call toll free (866) 633-1182, or you may contact our FOIA Public Liaison, Fernando Pineiro, in the same manner. Additionally, you have a right to right to seek dispute resolution services from the Office of Government Information Services (OGIS) which mediates disputes between FOIA requesters and Federal agencies as a non-exclusive alternative to litigation. If you are requesting access to your own records (which is considered a Privacy Act request), you should know that OGIS does not have the authority to handle requests made under the Privacy Act of 1974. You may contact OGIS as follows: Office of Government Information Services, National Archives and Records Administration, 8601 Adelphi Road-OGIS, College Park, Maryland 20740-6001, e-mail at ogis@nara.gov; telephone at 202-741-5770; toll free at 1-877-684-6448; or facsimile at 202-741-5769.
Sincerely,

ICE FOIA Office
Immigration and Customs Enforcement
Freedom of Information Act Office
500 12th Street, S.W., Stop 5009
Washington, D.C. 20536-5009
Telephone: 1-866-633-1182
Visit our FOIA website at www.ice.gov/foia

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