Fresn River Cabinet Contents List Binders 1 and 2

Jennifer Hildebrand filed this request with the Bureau of Reclamation of the United States of America.
Tracking #

BOR-2020-00133

Est. Completion July 31, 2020
Status
Fix Required

Communications

From: Jennifer Hildebrand

To Whom It May Concern:

Pursuant to the Freedom of Information Act, I hereby request the following records:

This request is with regard to Cabinet Contents List - Fresno River. I am requesting two binders. The two binders I am requesting are Binder 1 and Binder 2. I am requesting the binders in their entirety. The approximate date range of the binders is 1894 through 1991

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Jennifer Hildebrand

From: Bureau of Reclamation

To whom it may concern,

It appears you are seeking to make a FOIA request, but you sent your request via email rather than using one of the written forms of submission listed on the Department’s FOIA website, https://www.doi.gov/foia, or utilizing physical or facsimile addresses of an appropriate FOIA contact, located at https://www.doi.gov/foia/contacts. Per our regulations, your request cannot be processed until you resubmit it utilizing one of the written forms of submission noted above. See 43 C.F.R. § 2.3(b)<http://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&sid=0fc3ab3499768eebc2e3691c8cf88dec&rgn=div5&view=text&node=43:1.1.1.1.2&idno=43#43:1.1.1.1.2.2.5.3>

V/R

Regional FOIA Officer
U. S. Bureau of Reclamation
Interior Region 10 · California-Great Basin
Telephone (916) 978-5554
"Please do not forward attachments unnecessarily"

From: Bureau of Reclamation

An interim response, stating the request is being processed.

From: Bureau of Reclamation

To whom it may concern,

We received the request shown below on March 12, 2020. We replied with an initial letter (attached) assigning a tracking number and acknowledging receipt. We need more information to process the request. My office has called the listed daytime telephone contact number (617) 299-1832 on March 24 and again today to try to clarify the request. A voicemail was left each time. This email serves as our third attempt to clarify the request. We need a more specific description of 'Cabinets Contents list - Fresno River, binders 1 and 2.' We do not know where to look because the description in the request is not specific enough for us to begin a search. Is there some documentation that better identifies the subject of the request. The description "Cabinets Contents List" must have come from somewhere? Thanks in advance. If you have more information, you can reply to this email.

We will need you to contact us with written clarification of this issue. Per our regulations at 43 CFR § 2.5(d), if we do not receive your written response containing the additional information within 20 workdays after the bureau has requested it (today's date), the Bureau of Reclamation will presume that you are no longer interested in the records and will close the file on the request.

Thank you for your prompt attention.

V/R

Christopher S. Miller

Regional FOIA Officer
U. S. Bureau of Reclamation
Interior Region 10 · California-Great Basin
Telephone (916) 978-5554
"Please do not forward attachments unnecessarily"

From: Jennifer Hildebrand

Dear Christopher,

Thank you for your MAR 15 2020 letter. This email is with regard to Reclamation FOIA Tracking Number BOR-2020-00133. Reference CGB-3700 and DRS-1.1.02.

You indicated that in order to fulfill this request you needed a more specific description. For your information, this request is related to the following keywords and topics. I am providing these for your information in order to help you better understand the context of this request: Water Rights, California, Central Valley, Madera County, Fresno River, Hensley Lake, Hidden Dam, Hidden Unit, License 13836, Decision 1407, Application 18733.

Additionally, please see the attached PDF which is named "Cabinet_Contents_List_-_Fresno_River".

Regards,

Jennifer Hildebrand

From: Jennifer Hildebrand

Christopher Miller, I believe that the following message (in quotes, below) was transmitted to you via the portal but I am transmitting it now to you via email. The following is a copy & paste of the message. I believe that the PDF was transmitted to you via the portal. The PDF is referenced in the message but is not attached to this email. -Jennifer Hildebrand

“Dear Christopher,

Thank you for your MAR 15 2020 letter. This email is with regard to Reclamation FOIA Tracking Number BOR-2020-00133. Reference CGB-3700 and DRS-1.1.02.

You indicated that in order to fulfill this request you needed a more specific description. For your information, this request is related to the following keywords and topics. I am providing these for your information in order to help you better understand the context of this request: Water Rights, California, Central Valley, Madera County, Fresno River, Hensley Lake, Hidden Dam, Hidden Unit, License 13836, Decision 1407, Application 18733.

Additionally, please see the attached PDF which is named "Cabinet_Contents_List_-_Fresno_River".

Regards,

Jennifer Hildebrand”

From: Bureau of Reclamation

Ms. Hildebrand,

Was there supposed to be an attachment? Thanks.

V/R

Christopher S. Miller

Regional FOIA Officer
U. S. Bureau of Reclamation
Interior Region 10 · California-Great Basin
Telephone (916) 978-5554
"Please do not forward attachments unnecessarily"

From: Jennifer Hildebrand

Christopher,

I believe that the file is available at this link.

https://cdn.muckrock.com/outbound_request_attachments/JenniferHildebrand/90158/Cabinet_Contents_List_-_Fresno_River.pdf

The file name is Cabinet_Contents_List_-_Fresno_River.pdf.

Does that work?

Regards,

Jennifer Hildebrand

From: Jennifer Hildebrand

Christopher,

Please let me know if you were able to download or obtain the attachment.

Regards,

Jennifer Hildebrand

From: Bureau of Reclamation

Jennifer,

Retrieved the list. I emailed the list to our Fresno office and am trying to obtain a fee estimate from them. There are almost 8 full pages of documents for binders 1 and 2. There will likely be no search fees but there could be fees for the time used to convert the records to PDF. You have two free hours of entitlements that would go towards that fee but I suspect it will take much more time than a couple of hours.

More information will be on the way shortly I hope. The Bureau of Reclamation is similarly affected by Covid-19 events as are many. Thank you for your patience.

V/R

Christopher S. Miller

Regional FOIA Officer
U. S. Bureau of Reclamation
Interior Region 10 · California-Great Basin
Telephone (916) 978-5554
"Please do not forward attachments unnecessarily"

From: Bureau of Reclamation

Jennifer,

See attached. This letter was placed in the mail today. The letter has a fee estimate for your FOIA request. Thanks in advance.

V/R

Christopher S. Miller

Regional FOIA Officer
U. S. Bureau of Reclamation
Interior Region 10 · California-Great Basin
Telephone (916) 978-5554
"Please do not forward attachments unnecessarily"

From: Bureau of Reclamation

A letter stating the requester must agree to or prepay assessed or estimated fees in order for the agency to continue processing the request.

From: Jennifer Hildebrand

Christopher,

This email is with regard to Reclamation FOIA Tracking Number BOR-2020-00133. Reference CGB-3700 and DRS-1.1.02.

Thank you for your April 23, 2020 letter which indicated that the estimated cost of copying the records into an electronic format is $300.00. Your letter states that you need my assurance that I will pay the costs of copying the records, up to $300.00.

I am writing this email to inform you that yes I will pay the cost of copying the records, up to $300.00. As stated in your letter, please let me know if estimated costs exceed $300.00. Again, you have my assurance that yes I will pay up to $300.00. Additionally for your information I do have further funds earmarked for these records and I will most likely approve the cost even if the cost exceeds $300.00. Thank you.

Regards,

Jennifer Hildebrand

From: Bureau of Reclamation

Thank you for your quick reply. I will inform the action office to begin the conversion process. Have a great weekend.

V/R

Christopher S. Miller

Regional FOIA Officer
U. S. Bureau of Reclamation
Interior Region 10 · California-Great Basin
Telephone (916) 978-5554
"Please do not forward attachments unnecessarily"

From: Jennifer Hildebrand

To Whom It May Concern:

Please find enclosed a check for $300.00 to satisfy the fee associated with the attached public records request.

Thank you.

From: Bureau of Reclamation

To Whom It May Concern:

Reclamation is processing the request in chronological order, currently 11th in our queue. The action office's manager advised me on Tuesday, June 9, that the person who possesses the records may be returning to the office on June 15. My office will process the records as quickly as possible according to our regulations. I will reply to this email with an update when I do receive the records and will be in a position to give an estimated date to get the records to the requester. I hesitate to that without knowing how many pages are going to be produced.

V/R

Christopher S. Miller

Regional FOIA Officer
U. S. Bureau of Reclamation
Interior Region 10 · California-Great Basin
Telephone (916) 978-5554
"Please do not forward attachments unnecessarily"

From: Bureau of Reclamation

To whom it may concern,

No further action on your part is needed. The record holder is in the process of creating copies of several large maps that need to be reduced. The process is both complicated and affected by the current COVID pandemic manning within our regional office. I am told the records may be available to me by July 31. Thank you for your continued patience.

V/R

Christopher S. Miller

Regional FOIA Officer
U. S. Bureau of Reclamation
Interior Region 10 · California-Great Basin
Telephone (916) 978-5554
"Please do not forward attachments unnecessarily"

From: Bureau of Reclamation

A copy of documents responsive to the request.

From: Bureau of Reclamation

See attached.

Christopher S. Miller

Regional FOIA Officer
U. S. Bureau of Reclamation
Interior Region 10 · California-Great Basin
Telephone (916) 978-5554
"Please do not forward attachments unnecessarily"

From: Bureau of Reclamation

Not sure what this is or what it concerns.
Can anyone provide me more information?

Stuart

Stuart J. Stahl
Visual Information Supervisor, Administrative Services
Bureau of Reclamation
Interior Region 10

Office: 916-978-5160<mailto:sstahl@usbr.gov>
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