FOIA March Madness 2018 - Agency Talking Points (November 8, 2016 - March 13, 2018) (U.S. Department of Veterans Affairs)

Beryl Lipton filed this request with the U.S. Department of Veterans Affairs of the United States of America.
Tracking #

18-05965-F

Multi Request FOIA March Madness 2018 - Agency Talking Points (November 8, 2016 - March 13, 2018)
Est. Completion None
Status
Fix Required
Tags

Communications

From: Beryl Lipton

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request the following records:

For the 16-month, 5-day period from Tuesday, November 8, 2016 through Tuesday, March 13, 2018:

(SUMMARY)

Any and all talking points and similar memorandums, emails, and transcripts providing advice or direction on how to handle the media, media interviews, and statements.

----
(SPECIFICALLY)

Please include in your responsive materials any documents, emails, or communications with the following phrases in the title or subject line:

TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY
___________

It would be greatly appreciated if materials could be provided on a rolling basis.

1. In the Office of Public Affairs or equivalent division

Please provide first all such materials produced in this agency’s Office of Public Affairs or equivalent division, and any representative thereof.

Please also provide all such materials received by this agency’s Office of Public Affairs or equivalent division, and any representative thereof.

2. Related to all agency employees

Please also include all employee email communications containing the following phrases:

TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY

Alternative Response to 2:

If processing of this portion of this request would require its distribution to another or multiple other offices, it would be greatly appreciated if a response to this request would contain a description of the necessary offices to be tasked, the process by which the search will be conducted, and an estimate of the time and fees to be incurred. Such a description will allow us to better understand the parameters of this FOIA office’s ability to respond to this request as worded and will better enable us to reorganize and limit it as appropriate.

-----

Additional clarification:

This request is not intended for materials regarding one particular subject or event during this period.

If a different search procedure will be required dependent on segment of time covered, it would be greatly appreciated if a response could contain a description of the necessary difference in approach by time period (for example, if file keeping procedures have changed at some point in the last year and a half or if particular materials have been moved to another location).
_________

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: U.S. Department of Veterans Affairs

Anita L. Major
Program Analyst
Office of Public and Intergovernmental Affairs
Resource Management Staff (002B)
(202) 461-7440

From: U.S. Department of Veterans Affairs

An interim response, stating the request is being processed.

From: U.S. Department of Veterans Affairs

Please know that the Office of Public and Intergovernmental Affairs submitted a request to search the archives based on your search criteria. Unfortunately, we are unable to respond to your request within the limits established by the FOIA due to a backlog of requests and other unforeseen circumstances. Please be assured, however, that your request is being handled as equitably as possible and that all documents that can be released will be made available at the earliest possible date.
Thanks,

Anita L. Major
Program Analyst
Office of Public and Intergovernmental Affairs
Resource Management Staff (002B)
(202) 461-7440

From: U.S. Department of Veterans Affairs

Good morning, I just received confirmation from our IT staff regarding the above FOIA. The search request will be completed by the end of this week. Once I receive the documents (if any) I’ll review and start the redacting process. Thanks for your inquiry.

Anita L. Major
Program Analyst
Office of Public and Intergovernmental Affairs
Resource Management Staff (002B)
(202) 461-7440

From: U.S. Department of Veterans Affairs

Mr. Lipton, I received your FOIA search documents. I have over 1600 documents to review. Please contact me to discuss options if any.
Thanks,

Anita L. Major
Program Analyst
Office of Public and Intergovernmental Affairs
Resource Management Staff (002B)
(202) 461-7440

From: U.S. Department of Veterans Affairs

Major, Anita would like to recall the message, "[EXTERNAL] RE: Freedom of Information Act Request #18-05965-F".

From: U.S. Department of Veterans Affairs

Major, Anita would like to recall the message, "[EXTERNAL] RE: Freedom of Information Act Request #18-05965-F".

From: U.S. Department of Veterans Affairs

Ms. Lipton, I received over 3,000 emails in response to your FOIA request. It maybe in your best interest to narrow the search to a specific media topic or guidance. The current search is very board and costly. Please advise.
Thanks,

Anita L. Major
Program Analyst
Office of Public and Intergovernmental Affairs
Resource Management Staff (002B)
(202) 461-7440

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