FOIA March Madness 2018 - Agency Talking Points (November 8, 2016 - March 13, 2018) (Postal Regulatory Commission)

Beryl Lipton filed this request with the Postal Regulatory Commission of the United States of America.
Status
Completed
Tags

Communications

From: Beryl Lipton

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request the following records:

For the 16-month, 5-day period from Tuesday, November 8, 2016 through Tuesday, March 13, 2018:

(SUMMARY)

Any and all talking points and similar memorandums, emails, and transcripts providing advice or direction on how to handle the media, media interviews, and statements.

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(SPECIFICALLY)

Please include in your responsive materials any documents, emails, or communications with the following phrases in the title or subject line:

TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY
___________

It would be greatly appreciated if materials could be provided on a rolling basis.

1. In the Office of Public Affairs or equivalent division

Please provide first all such materials produced in this agency’s Office of Public Affairs or equivalent division, and any representative thereof.

Please also provide all such materials received by this agency’s Office of Public Affairs or equivalent division, and any representative thereof.

2. Related to all agency employees

Please also include all employee email communications containing the following phrases:

TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY

Alternative Response to 2:

If processing of this portion of this request would require its distribution to another or multiple other offices, it would be greatly appreciated if a response to this request would contain a description of the necessary offices to be tasked, the process by which the search will be conducted, and an estimate of the time and fees to be incurred. Such a description will allow us to better understand the parameters of this FOIA office’s ability to respond to this request as worded and will better enable us to reorganize and limit it as appropriate.

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Additional clarification:

This request is not intended for materials regarding one particular subject or event during this period.

If a different search procedure will be required dependent on segment of time covered, it would be greatly appreciated if a response could contain a description of the necessary difference in approach by time period (for example, if file keeping procedures have changed at some point in the last year and a half or if particular materials have been moved to another location).
_________

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: Postal Regulatory Commission

Dear Ms. Lipton,

This is an initial response to your request, dated March 13, 2018, for the following:

For the 16-month, 5-day period from Tuesday, November 8, 2016 through Tuesday, March 13, 2018:

(SUMMARY)
Any and all talking points and similar memorandums, emails, and transcripts providing advice or direction on how to handle the media, media interviews, and statements.
----
(SPECIFICALLY)
Please include in your responsive materials any documents, emails, or communications with the following phrases in the title or subject line:
TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY

Per the Commission's FOIA regulations, the time limit for the response is being extended due to unusual circumstances related to the voluminous nature of the request. The Commission will provide a response on or before June 22, 2018.

In the meantime, if you have any question concerning the processing of your request, please feel free to call me at 202-789-6800 or by email at foia@prc.gov.

With kindest regards,

Ruth Ann Abrams
Deputy Secretary

Postal Regulatory Commission
901 New York Ave NW – Suite 200 West – Washington, DC 20268
www.prc.gov Follow us on Twitter: @PostalRegulator

From: Beryl Lipton

Hello Ms. Abrams,

Thank you so much for your response. Please let me know if there's anything else you need from me on this end.

Best wishes,
Beryl

From: Postal Regulatory Commission

Dear Beryl Lipton,

This email is a response to your request, dated March13, 2018, made under the Freedom of Information Act (FOIA) for “[a]ny and all talking points and similar memorandums, emails, and transcripts providing advice or direction on how to handle the media, media interviews, and statements” between November 8, 2016 and March 13, 2018. After a review of the relevant agency records, the Commission searched and found the attached documents responsive to your request. Several of these documents contain redactions, in accordance with FOIA’s exemptions. Where information has been redacted, the applicable exemption is noted in the record. At your request, the Commission can provide an index detailing which files contain redactions, known as a Vaughn index.

We believe this response is complete and your FOIA request fulfilled. You have the right to appeal this response. You may appeal this response by filing an appeal within one year, in the following ways.

By filing an appeal at the following address:
Ruth Ann Abrams, Chief FOIA Officer
Postal Regulatory Commission
901 New York Avenue, Suite 200
Washington, DC 20268-00001
Email: foia@prc.gov

Additionally, the Office of Government Information Services (OGIS) was created by way of a 2007 amendment to the FOIA to provide mediation services to resolve disputes between FOIA requesters and federal agencies as a non-exclusive alternative to litigation. Using the OGIS for mediation does not affect your right to pursue litigation. You may contact OGIS in any of the following ways:

Office of Government Information Services National Archives and Records Administration
8610 Adelphi Road, Room 2510
College Park, MD 20740-6001
Email: ogis@nara.gov
Tel: 301-837-1996/Fax: 301-837-0348
Toll-Free: 1-877-684-6448

If you need further assistance or would like to discuss any aspect of your request, please do not hesitate to contact the Commission’s FOIA Public Liaison, in any of the following ways:

Postal Regulatory Commission
Ann Fisher, FOIA Public Liaison
901 New York Avenue NW, Suite 200
Washington, DC 20268-0001
Email: ann.fisher@prc.gov
Tel: 202-789-6800

Sincerely,

Ruth Ann Abrams
Chief FOIA Officer
Postal Regulatory Commission

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