FOIA March Madness 2018 - Agency Talking Points (November 8, 2016 - March 13, 2018) (Defense Intelligence Agency)

Beryl Lipton filed this request with the Defense Intelligence Agency of the United States of America.
Tracking #

FOIA-0211-2018

Multi Request FOIA March Madness 2018 - Agency Talking Points (November 8, 2016 - March 13, 2018)
Due April 10, 2018
Est. Completion July 1, 2022
Status
Awaiting Response
Tags

Communications

From: Beryl Lipton

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request the following records:

For the 16-month, 5-day period from Tuesday, November 8, 2016 through Tuesday, March 13, 2018:

(SUMMARY)

Any and all talking points and similar memorandums, emails, and transcripts providing advice or direction on how to handle the media, media interviews, and statements.

----
(SPECIFICALLY)

Please include in your responsive materials any documents, emails, or communications with the following phrases in the title or subject line:

TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY
___________

It would be greatly appreciated if materials could be provided on a rolling basis.

1. In the Office of Public Affairs or equivalent division

Please provide first all such materials produced in this agency’s Office of Public Affairs or equivalent division, and any representative thereof.

Please also provide all such materials received by this agency’s Office of Public Affairs or equivalent division, and any representative thereof.

2. Related to all agency employees

Please also include all employee email communications containing the following phrases:

TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY

Alternative Response to 2:

If processing of this portion of this request would require its distribution to another or multiple other offices, it would be greatly appreciated if a response to this request would contain a description of the necessary offices to be tasked, the process by which the search will be conducted, and an estimate of the time and fees to be incurred. Such a description will allow us to better understand the parameters of this FOIA office’s ability to respond to this request as worded and will better enable us to reorganize and limit it as appropriate.

-----

Additional clarification:

This request is not intended for materials regarding one particular subject or event during this period.

If a different search procedure will be required dependent on segment of time covered, it would be greatly appreciated if a response could contain a description of the necessary difference in approach by time period (for example, if file keeping procedures have changed at some point in the last year and a half or if particular materials have been moved to another location).
_________

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: Defense Intelligence Agency

An interim response, stating the request is being processed.

From: Beryl Lipton

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request the following records:

For the 16-month, 5-day period from Tuesday, November 8, 2016 through Tuesday, March 13, 2018:

(SUMMARY)

Any and all talking points and similar memorandums, emails, and transcripts providing advice or direction on how to handle the media, media interviews, and statements.

----
(SPECIFICALLY)

Please include in your responsive materials any documents, emails, or communications with the following phrases in the title or subject line:

TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY
___________

It would be greatly appreciated if materials could be provided on a rolling basis.

1. In the Office of Public Affairs or equivalent division

Please provide first all such materials produced in this agency’s Office of Public Affairs or equivalent division, and any representative thereof.

Please also provide all such materials received by this agency’s Office of Public Affairs or equivalent division, and any representative thereof.

2. Related to all agency employees

Please also include all employee email communications containing the following phrases:

TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY

Alternative Response to 2:

If processing of this portion of this request would require its distribution to another or multiple other offices, it would be greatly appreciated if a response to this request would contain a description of the necessary offices to be tasked, the process by which the search will be conducted, and an estimate of the time and fees to be incurred. Such a description will allow us to better understand the parameters of this FOIA office’s ability to respond to this request as worded and will better enable us to reorganize and limit it as appropriate.

-----

Additional clarification:

This request is not intended for materials regarding one particular subject or event during this period.

If a different search procedure will be required dependent on segment of time covered, it would be greatly appreciated if a response could contain a description of the necessary difference in approach by time period (for example, if file keeping procedures have changed at some point in the last year and a half or if particular materials have been moved to another location).
_________

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: Defense Intelligence Agency

Please provide the DIA case number that was assigned to this request; it would have been provided to you in the acknowledgement letter.

V/r
DIA, FOIA Document Review & Analysis Branch
FOIA and Declassification Services

From: Beryl Lipton

Hello there,

An acknowledgement letter was never received for this request.

Thank you.

From: Defense Intelligence Agency

Your request has been assigned the aforementioned case number; please reference DIA Case #0211-2018 in the subject line when soliciting status updates. Your request is currently in queue position 1084 of 1140. Please be assured that the DIA is actively working on your case, and is committed to processing your request as soon as possible. We appreciate your patience.

V/r
DIA, FOIA Document Review & Analysis Branch
FOIA and Declassification Services

From: Defense Intelligence Agency

Your request is currently in queue position 1041 of 1162. Please be assured that the DIA is actively working on your case, and is committed to processing your request as soon as possible. We appreciate your patience.

V/r
DIA, FOIA Document Review & Analysis Branch
FOIA and Declassification Services

From: Defense Intelligence Agency

Your request is currently in queue position 1020 of 1161. Please be assured that the DIA is actively working on your case, and is committed to processing your request as soon as possible. We appreciate your patience.

V/r
DIA, FOIA Document Review & Analysis Branch
FOIA and Declassification Services

From: Defense Intelligence Agency

Your request is currently in queue position 997 of 1240. Please be assured that the DIA is actively working on your case, and is committed to processing your request as soon as possible. We appreciate your patience.

V/r
DIA, FOIA Document Review & Analysis Branch
FOIA and Declassification Services

From: Defense Intelligence Agency

Your request is currently in position queue 978 of 1237. Please be assured that the DIA is actively working on your case, and is committed to processing your request as soon as possible. We appreciate your patience.

V/r
DIA, FOIA Document Review & Analysis Branch
FOIA and Declassification Services

From: Defense Intelligence Agency

Your request is currently in queue position 923 of 1186. Please be assured that the DIA is actively working on your case, and is committed to processing your request as soon as possible. We appreciate your patience.

V/r
DIA, FOIA Document Review & Analysis Branch
FOIA and Declassification Services

From: Defense Intelligence Agency

Your request is currently in queue position 892 of 1157. Please be assured that the DIA is actively working on your case, and is committed to processing your request as soon as possible. We appreciate your patience.

V/r
DIA, FOIA Document Review & Analysis Branch
FOIA and Declassification Services

From: Defense Intelligence Agency

Your request is currently in queue position 885 of 1167. Please be assured that the DIA is actively working on your case, and is committed to processing your request as soon as possible. We appreciate your patience.

V/r
DIA, FOIA Document Review & Analysis Branch
FOIA and Declassification Services

From: Defense Intelligence Agency

Classification: UNCLASSIFIED

Greetings,

DIA typically processes requests in the order of receipt; our backlog currently is in excess of 1,800 requests. The time it takes to respond to a request will vary depending on the complexity of the request and the backlog of requests already pending. All parties should remember that that an estimated completion date is only an estimate based on the available information at the time of making the estimate. Estimated completion dates are subject to change.

Warm Regards,
FOIA Team

From: Defense Intelligence Agency

Classification: UNCLASSIFIED

Greetings!

Thank you for contacting our Agency! As previously indicated, please note that our processing times for cases are significantly delayed.

DIA typically processes requests in the order of receipt; our backlog currently is in excess of 1,800 requests. The time it takes to respond to a request will vary depending on the complexity of the request and the backlog of requests already pending. All parties should remember that that an estimated completion date is only an estimate based on the available information at the time of making the estimate. Estimated completion dates are subject to change

From: Defense Intelligence Agency

Classification: UNCLASSIFIED

Greetings!

Thank you for contacting our Agency! As previously indicated, please note that our processing times for cases are significantly delayed.

DIA typically processes requests in the order of receipt; our backlog currently is in excess of 1,800 requests. The time it takes to respond to a request will vary depending on the complexity of the request and the backlog of requests already pending. All parties should remember that that an estimated completion date is only an estimate based on the available information at the time of making the estimate. Estimated completion dates are subject to change.

With Warm Regards,
DIA FOIA TEAM

From: Defense Intelligence Agency

Classification: UNCLASSIFIED

Greetings!

Thank you for contacting our Agency! As previously indicated, please note that our processing times for cases are significantly delayed.

DIA typically processes requests in the order of receipt; our backlog currently is in excess of 1,800 requests. The time it takes to respond to a request will vary depending on the complexity of the request and the backlog of requests already pending. All parties should remember that an estimated completion date is only an estimate based on the available information at the time of making the estimate. Estimated completion dates are subject to change. We will make every effort to process your request as soon as possible and solicit your patience and understanding.
With Warm Regards,
DIA FOIA TEAM

From: Defense Intelligence Agency

Classification: UNCLASSIFIED

Greetings!

Thank you for contacting our Agency! As previously indicated, please note that our processing times for cases are significantly delayed.
DIA typically processes requests in the order of receipt; our backlog currently is in excess of 1,800 requests. The time it takes to respond to a request will vary depending on the complexity of the request and the backlog of requests already pending. All parties should remember that an estimated completion date is only an estimate based on the available information at the time of making the estimate. Estimated completion dates are subject to change. We will make every effort to process your request as soon as possible and solicit your patience and understanding.

With Warm Regards,
DIA FOIA TEAM

From: Defense Intelligence Agency

Classification: UNCLASSIFIED

Greetings!

Thank you for contacting our Agency! As previously indicated, please note that our processing times for cases are significantly delayed.
DIA typically processes requests in the order of receipt; our backlog currently is in excess of 1,400 requests. The time it takes to respond to a request will vary depending on the complexity of the request and the backlog of requests already pending. All parties should remember that an estimated completion date is only an estimate based on the available information at the time of making the estimate. Estimated completion dates are subject to change. We will make every effort to process your request as soon as possible and solicit your patience and understanding.
With Warm Regards,
DIA FOIA TEAM

From: Defense Intelligence Agency

Classification: UNCLASSIFIED

Greetings!
Thank you for contacting our Agency! As previously indicated, please note that our processing times for cases are significantly delayed.
DIA typically processes requests in the order of receipt; our backlog currently is in excess of 1,400 requests. The time it takes to respond to a request will vary depending on the complexity of the request and the backlog of requests already pending. All parties should remember that an estimated completion date is only an estimate based on the available information at the time of making the estimate. Estimated completion dates are subject to change. We will make every effort to process your request as soon as possible and solicit your patience and understanding.

With Warm Regards,
DIA FOIA TEAM

From: Defense Intelligence Agency

Classification: UNCLASSIFIED

Greetings,

Thank you for submitting your request to our Agency.

Important Notes:

* Unfortunately, we have a backlog of over 1,400 cases that we are actively processing
* The review status for FOIA requests are as follows:

1. Initial Processing
2. Records Search/Review
3. Record Processing
4. Quality Control Review
5. Additional Action Required
6. Delivery to the Requester

· Your request is currently in stage 3

We will contact you if any additional information is required and to keep you abreast of any changes

With Warm Regards,

DIA FOIA Services

From: Defense Intelligence Agency

Classification: UNCLASSIFIED

Greetings,

Thank you for contacting our Agency.

The review status for FOIA requests are as follows:

1. Initial Processing
2. Records Search/Review
3. Record Processing
4. Quality Control Review
5. Additional Action Required
6. Delivery to the Requester

Your request is currently in stage 1

Important Notes:

* Unfortunately, we have a backlog of over 1,200 cases that we are actively processing
* Please note that each request is unique and may not need to go through every phase. Additionally, there are other factors that may impact processing. For example, processing time will increase if multiple coordination efforts are required.
* Effective 1 February 2023, the DIA FOIA Service Center will post monthly updates containing the case number and review status of all open cases. Requesters may review this spreadsheet, at their leisure, to determine the status of their FOIA request.
* We will contact you if any additional information is required.

V/R,

DIA FOIA Service Center
www.dia.mil/FOIA.aspx<https://www.dia.mil/FOIA.aspx>
301-394-6253

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