FOIA March Madness 2018 - Agency Talking Points (November 8, 2016 - March 13, 2018) (Defense Contract Management Agency)

Beryl Lipton filed this request with the Defense Contract Management Agency of the United States of America.
Tracking #

18-132

Multi Request FOIA March Madness 2018 - Agency Talking Points (November 8, 2016 - March 13, 2018)
Est. Completion None
Status
Fix Required
Tags

Communications

From: Beryl Lipton

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request the following records:

For the 16-month, 5-day period from Tuesday, November 8, 2016 through Tuesday, March 13, 2018:

(SUMMARY)

Any and all talking points and similar memorandums, emails, and transcripts providing advice or direction on how to handle the media, media interviews, and statements.

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(SPECIFICALLY)

Please include in your responsive materials any documents, emails, or communications with the following phrases in the title or subject line:

TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY
___________

It would be greatly appreciated if materials could be provided on a rolling basis.

1. In the Office of Public Affairs or equivalent division

Please provide first all such materials produced in this agency’s Office of Public Affairs or equivalent division, and any representative thereof.

Please also provide all such materials received by this agency’s Office of Public Affairs or equivalent division, and any representative thereof.

2. Related to all agency employees

Please also include all employee email communications containing the following phrases:

TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY

Alternative Response to 2:

If processing of this portion of this request would require its distribution to another or multiple other offices, it would be greatly appreciated if a response to this request would contain a description of the necessary offices to be tasked, the process by which the search will be conducted, and an estimate of the time and fees to be incurred. Such a description will allow us to better understand the parameters of this FOIA office’s ability to respond to this request as worded and will better enable us to reorganize and limit it as appropriate.

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Additional clarification:

This request is not intended for materials regarding one particular subject or event during this period.

If a different search procedure will be required dependent on segment of time covered, it would be greatly appreciated if a response could contain a description of the necessary difference in approach by time period (for example, if file keeping procedures have changed at some point in the last year and a half or if particular materials have been moved to another location).
_________

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: Defense Contract Management Agency

Mr. Lipton,

Your FOIA request has been reviewed and has been assigned for processing. A request for document search will be initiated and we will notify you of the status of your request, as necessary, to keep you informed of the progress. Be advised, we are experiencing an unusually high demand for records which has created a backlog in our FOIA responses. For tracking purposes, your request number is 18-132. Refer to this number when inquiring about this request.

The minimum requirements to perfect a FOIA request include: 1) a request in writing, 2) detailed description of the records being sought so that a knowledgeable official of the agency can conduct a search with reasonable effort, 3) a statement regarding willingness to pay all fees or those up to a specified amount, and 4) requester contact information, mailing address, phone number and email address.

If you have any questions please contact the FOIA Office at DCMA.FOIA@dcma.mil.

If you have any concerns about your request that have not been addressed by the DCMA FOIA Officer, you may contact the DCMA FOIA Public Liaison, Ms. Kimberly Turner for assistance. The DCMA FOIA Public Liaison is available to assist in reducing delays, increasing transparency; increasing understanding of the status of requests and assists with resolving disputes. To ask a question, express a concern, file a complaint or resolve a dispute, contact the DCMA FOIA Public Liaison either by email (DCMA.FOIA@dcma.mil) or by phone at 804-734-1466.

Additionally, the Office of Government Information Services (OGIS) offers mediation services to FOIA requesters. If you wish to discuss the possibility of mediation on a FOIA matter, you may contact OGIS directly at the address, email or phone numbers listed on its Web site. (https://ogis.archives.gov/)

Sincerely,

Kevin Strakal
FOIA/Privacy Act Analyst
Defense Contract Management Agency
3901 A Ave Bldg 10500
Fort Lee, Virginia 23801-1809
804.734.1488

http://www.dcma.mil/HQ/FOIA1/

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From: Defense Contract Management Agency

Hello,

Reference the status of DCMA FOIA Request 18-132, we have been working on determining if DCMA has responsive documents. I am requesting a clarification from your office on a couple items regarding specifically what you are asking for.

The subject line states, FOIA March Madness 2018. If you would clarify what this means regarding March Madness. If your intention is for DCMA to provide information regarding the 2018 March Madness tournament, please provide your clarification.

Secondly, I would like to clarify in the section of your email request, you are asking for: Talking Points Statement (listed as “STMT”); Statement and Press Strategy.

Finally, I have addressed the possibility of providing information to you on a “rolling basis” and depending on what you are looking could be possible if such records are produced on a regular and recurring basis.

Sincerely,

Kevin Strakal
FOIA/Privacy Act Analyst
Defense Contract Management Agency
3901 A Ave Bldg 10500
Fort Lee, Virginia 23801-1809
Office: 804.734.1488
Mobile: 804.467.9237

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