FOIA March Madness 2018 - Agency Talking Points (November 8, 2016 - March 13, 2018) (Coast Guard)
| Tracking # |
2018-CGFO-01648 |
| Multi Request | FOIA March Madness 2018 - Agency Talking Points (November 8, 2016 - March 13, 2018) |
| Submitted | March 13, 2018 |
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Communications
From: Beryl Lipton
To Whom It May Concern:
This is a request under the Freedom of Information Act. I hereby request the following records:
For the 16-month, 5-day period from Tuesday, November 8, 2016 through Tuesday, March 13, 2018:
(SUMMARY)
Any and all talking points and similar memorandums, emails, and transcripts providing advice or direction on how to handle the media, media interviews, and statements.
----
(SPECIFICALLY)
Please include in your responsive materials any documents, emails, or communications with the following phrases in the title or subject line:
TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY
___________
It would be greatly appreciated if materials could be provided on a rolling basis.
1. In the Office of Public Affairs or equivalent division
Please provide first all such materials produced in this agency’s Office of Public Affairs or equivalent division, and any representative thereof.
Please also provide all such materials received by this agency’s Office of Public Affairs or equivalent division, and any representative thereof.
2. Related to all agency employees
Please also include all employee email communications containing the following phrases:
TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY
Alternative Response to 2:
If processing of this portion of this request would require its distribution to another or multiple other offices, it would be greatly appreciated if a response to this request would contain a description of the necessary offices to be tasked, the process by which the search will be conducted, and an estimate of the time and fees to be incurred. Such a description will allow us to better understand the parameters of this FOIA office’s ability to respond to this request as worded and will better enable us to reorganize and limit it as appropriate.
-----
Additional clarification:
This request is not intended for materials regarding one particular subject or event during this period.
If a different search procedure will be required dependent on segment of time covered, it would be greatly appreciated if a response could contain a description of the necessary difference in approach by time period (for example, if file keeping procedures have changed at some point in the last year and a half or if particular materials have been moved to another location).
_________
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.
Sincerely,
Beryl Lipton
From: Muckrock Staff
To Whom It May Concern:
This is a request under the Freedom of Information Act. I hereby request the following records:
For the 16-month, 5-day period from Tuesday, November 8, 2016 through Tuesday, March 13, 2018:
(SUMMARY)
Any and all talking points and similar memorandums, emails, and transcripts providing advice or direction on how to handle the media, media interviews, and statements.
----
(SPECIFICALLY)
Please include in your responsive materials any documents, emails, or communications with the following phrases in the title or subject line:
TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY
___________
It would be greatly appreciated if materials could be provided on a rolling basis.
1. In the Office of Public Affairs or equivalent division
Please provide first all such materials produced in this agency’s Office of Public Affairs or equivalent division, and any representative thereof.
Please also provide all such materials received by this agency’s Office of Public Affairs or equivalent division, and any representative thereof.
2. Related to all agency employees
Please also include all employee email communications containing the following phrases:
TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY
Alternative Response to 2:
If processing of this portion of this request would require its distribution to another or multiple other offices, it would be greatly appreciated if a response to this request would contain a description of the necessary offices to be tasked, the process by which the search will be conducted, and an estimate of the time and fees to be incurred. Such a description will allow us to better understand the parameters of this FOIA office’s ability to respond to this request as worded and will better enable us to reorganize and limit it as appropriate.
-----
Additional clarification:
This request is not intended for materials regarding one particular subject or event during this period.
If a different search procedure will be required dependent on segment of time covered, it would be greatly appreciated if a response could contain a description of the necessary difference in approach by time period (for example, if file keeping procedures have changed at some point in the last year and a half or if particular materials have been moved to another location).
_________
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.
Sincerely,
Beryl Lipton
From: Coast Guard
Ms. Lipton,
This acknowledges receipt of your May 02, 2018, Freedom of Information Act (FOIA) request to the U.S. Coast Guard (USCG).
Your request was received on May 11, 2018 and has been assigned FOIA[PA] number 2018-CGFO-01648.
We have queried the appropriate component of the USCG for responsive records. If any responsive records are located, they will be reviewed for determination of releasability. Please be assured that one of the processors in our office will respond to your request as expeditiously as possible. We appreciate your patience as we proceed with your request.
You may check the status of your request by entering FOIA[PA] request number 2018-CGFO-01648 into the following site: http://www.dhs.gov/foia-status Request status is updated and refreshed on a nightly basis electronically.
You may contact this office via telephone at 202-475-3522 or via email at EFOIA@uscg.mil if you have any further questions. (mailto:EFOIA@uscg.mil)
Sincerely,
U.S. Coast Guard
FOIA/PA Office
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FOIA Request1
From: Coast Guard
MuckRock News DEPT MR 50524
This acknowledges receipt of your May 02, 2018, Freedom of Information Act (FOIA) request to the U.S. Coast Guard (USCG). Your request was received on May 11, 2018 and has been assigned FOIA[PA] number 2018-CGFO-01648.
We have queried the appropriate component of the USCG for responsive records. If any responsive records are located, they will be reviewed for determination of releasability. Please be assured that one of the processors in our office will respond to your request as expeditiously as possible. We appreciate your patience as we proceed with your request.
You may check the status of your request by entering FOIA[PA] request number 2018-CGFO-01648 into the following site: http://www.dhs.gov/foia-status Request status is updated and refreshed on a nightly basis electronically.
You may contact this office via telephone at 202-475-3522 or via email at EFOIA@uscg.mil if you have any further questions. (mailto:EFOIA@uscg.mil)
Sincerely,
U.S. Coast Guard
FOIA/PA Office
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information Act request, copied below, and originally submitted on March 13, 2018. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #2018-CGFO-01648.
Thanks for your help, and let me know if further clarification is needed.
From: Coast Guard
Good afternoon Mr. Lipton,
Your FOIA request dated May 2nd, 2018 was received by our office on May 11th, 2018 and assigned to the Office of Public Affairs for processing and direct response to you. For a status update concerning this request, please contact Ms. Eva Van Camp of the Office of Public Affairs at eva.vancamp@uscg.mil<mailto:eva.vancamp@uscg.mil>.
v/r,
Hawa Wehelie
Contractor for USCG
U.S. Coast Guard; Commandant(CG-611)
Office of Information Management
2703 MARTIN LUTHER KING JR AVE SE STOP 7710 WASHINGTON DC 20593-7710
Phone: 202-475-3521
Fax: 202-475-3929
-
~WRD000
From: Coast Guard
Dear Ms. Lipton:This acknowledges receipt of your Freedom of Information Act (FOIA) request to the U.S. Coast Guard (USCG), dated 5/2/2018, and seeking talking points on how to handle the media, media interview, and statements from November 8, 2016, to March 13, 2018. Your request was received in this office on 5/11/2018.After careful review of your FOIA request, we determined that your request is too broad in scope or did not specifically identify the records which you are seeking. Records must be described in reasonably sufficient detail to enable government employees who are familiar with the subject area to locate records without placing an unreasonable burden upon the agency. For this reason, §5.3(b) of the DHS FOIA regulations, 6 C.F.R. Part 5, require that you describe the records you are seeking with as much information as possible to ensure that our search can locate them with a reasonable amount of effort. Whenever possible, a request should include specific information about each record sought, such as the date, title or name, author, recipients, and subject matter of the records, if known, or the USCG unit or office you believe created and/or controls the record. The FOIA does not require an agency to create new records, answer questions posed by requesters, or attempt to interpret a request that does not identify specific records. Please resubmit your request containing a reasonable description of the records you are seeking. Upon receipt of a perfected request, you will be advised as to the status of your request.If we do not hear from you within 30 days from the date of this correspondence, we will assume you are no longer interested in this FOIA request, and the case will be administratively closed. Please be advised that this action is not a denial of your request and will not preclude you from filing other requests in the future.Your request has been assigned reference number 2018-CGFO-01648. Please refer to this identifier in any future correspondence. You may contact this office at 202-475-3522 or email at EFOIA@uscg.mil.Sincerely, U.S. Coast GuardCG-6PFreedom of Information Act (FOIA) OfficeEFOIA@uscg.mil
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v.E.1
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1316622-20230912083115821
From: Coast Guard
Dear Beryl Lipton:
This is the final response to your Freedom of Information Act (FOIA) request to the U.S. Coast Guard (USCG), dated 5/2/2018 which was assigned FOIA number 2018-CGFO-01648.
In a correspondence dated 9/12/2023, you were informed that if we did not receive confirmation of your continued interest in your FOIA within 30 days of the date of that correspondence, we would assume you were no longer interested, and your request would be administratively closed.
This letter advises you that we have not received a response and we have administratively closed your request file, and no fees will be assessed.
If you have any questions, or would like to discuss this matter, please feel free to contact our office at 202-475-3522 or via email at EFOIA@uscg.mil. Please refer to 2018-CGFO-01648 in all future correspondence with this office.
Sincerely,
U.S. Coast Guard
CG-6P
Freedom of Information Act (FOIA) Office
EFOIA@uscg.mil