FOIA March Madness 2018 - Agency Talking Points (November 8, 2016 - March 13, 2018) (Army - United States Department of the Army)

Beryl Lipton filed this request with the Army - United States Department of the Army of the United States of America.
Est. Completion None
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Fix Required
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Communications

From: Beryl Lipton

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request the following records:

For the 16-month, 5-day period from Tuesday, November 8, 2016 through Tuesday, March 13, 2018:

(SUMMARY)

Any and all talking points and similar memorandums, emails, and transcripts providing advice or direction on how to handle the media, media interviews, and statements.

----
(SPECIFICALLY)

Please include in your responsive materials any documents, emails, or communications with the following phrases in the title or subject line:

TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY
___________

It would be greatly appreciated if materials could be provided on a rolling basis.

1. In the Office of Public Affairs or equivalent division

Please provide first all such materials produced in this agency’s Office of Public Affairs or equivalent division, and any representative thereof.

Please also provide all such materials received by this agency’s Office of Public Affairs or equivalent division, and any representative thereof.

2. Related to all agency employees

Please also include all employee email communications containing the following phrases:

TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY

Alternative Response to 2:

If processing of this portion of this request would require its distribution to another or multiple other offices, it would be greatly appreciated if a response to this request would contain a description of the necessary offices to be tasked, the process by which the search will be conducted, and an estimate of the time and fees to be incurred. Such a description will allow us to better understand the parameters of this FOIA office’s ability to respond to this request as worded and will better enable us to reorganize and limit it as appropriate.

-----

Additional clarification:

This request is not intended for materials regarding one particular subject or event during this period.

If a different search procedure will be required dependent on segment of time covered, it would be greatly appreciated if a response could contain a description of the necessary difference in approach by time period (for example, if file keeping procedures have changed at some point in the last year and a half or if particular materials have been moved to another location).
_________

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: Army - United States Department of the Army

Hello,

Please be advised that this office serves as the policy and oversight office for the Department of the Army Freedom of Information and Privacy Acts entities, and is not a repository for documents for the Department of the Army. Requests for information and documents under the purview of the Army are sent to the agency most likely to have responsive records for a review in accordance with Army Regulation 25-55, The Army Freedom of Information Act program.

The Freedom of Information Act (FOIA) only provides the means by which the public can request specific documents from the Army. The FOIA does not require Federal agencies to answer questions, render opinions, do legal research, compile or analyze data, conduct surveys, or provide subjective evaluations.

Per DoD 5400.7-R, requestors must include a statement regarding their willingness to pay all fees or those up to a specified amount. A requestor may request a fee waiver or reduction in fees, however, fees must be addressed before the request is considered perfected.

As stated previously, this office has no records, please resubmit your request with the information stated above to Office of the Administrative Assistant to the Secretary of the Army, below is their contact information.

Office of the Administrative Assistant to the Secretary of the Army
7701 Telegraph Rd. Rm, 150
Alexandria, VA 22315
COMM: (703) 428-6238
FAX: 428-6522
EMAIL: usarmy.belvoir.hqda-oaa-rpa.mbx.foia@mail.mil

v/r

DA FOIA

From: Beryl Lipton

Thanks so much for your direction. I'll follow up with the designated office.

Have a lovely weekend,
Beryl

From: Beryl Lipton

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request the following records:

For the 16-month, 5-day period from Tuesday, November 8, 2016 through Tuesday, March 13, 2018:

(SUMMARY)

Any and all talking points and similar memorandums, emails, and transcripts providing advice or direction on how to handle the media, media interviews, and statements.

----
(SPECIFICALLY)

Please include in your responsive materials any documents, emails, or communications with the following phrases in the title or subject line:

TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY
___________

It would be greatly appreciated if materials could be provided on a rolling basis.

1. In the Office of Public Affairs or equivalent division

Please provide first all such materials produced in this agency’s Office of Public Affairs or equivalent division, and any representative thereof.

Please also provide all such materials received by this agency’s Office of Public Affairs or equivalent division, and any representative thereof.

2. Related to all agency employees

Please also include all employee email communications containing the following phrases:

TALKING POINTS
STMT
STATEMENT
PRESS STRATEGY

Alternative Response to 2:

If processing of this portion of this request would require its distribution to another or multiple other offices, it would be greatly appreciated if a response to this request would contain a description of the necessary offices to be tasked, the process by which the search will be conducted, and an estimate of the time and fees to be incurred. Such a description will allow us to better understand the parameters of this FOIA office’s ability to respond to this request as worded and will better enable us to reorganize and limit it as appropriate.

-----

Additional clarification:

This request is not intended for materials regarding one particular subject or event during this period.

If a different search procedure will be required dependent on segment of time covered, it would be greatly appreciated if a response could contain a description of the necessary difference in approach by time period (for example, if file keeping procedures have changed at some point in the last year and a half or if particular materials have been moved to another location).
_________

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: U.S. Army, Office of Army Chief of Public Affairs

Mr. Lipton,

Your FOIA requested was forwarded to this office 20 March 18. You requested any and all talking points and similar memorandums, emails, and transcripts providing advice or direction on how to handle the media, media interviews, and statements. The FOIA requires that requests describe the records sought with sufficient detail to allow an agency employee to locate the records with a reasonable amount of effort. Your request is burdensome and does not adequately describe the records sought, therefore, we are unable to process it at this time. If you wish to pursue your request, narrow the scope and please provide for example, identify the subject matter.

If we do not receive a written response clarifying what records you are looking for within 10 workdays from the date of this letter, we will presume that you are no longer interested in pursuing your request, and we will close our file on it.

V/r,

Lisa Thomas
Government information Specialist
Office of The Chief of Public Affairs
1500 Army Pentagon
Room 1E470
Washington, DC 20310
Phone: 703-693-6578

From: Beryl Lipton

Hi there,

Could you please provide an acknowledgement that this request has been received and is being processed by the correct office?

Thanks so much for your help.

Best,
Beryl

From: Army - United States Department of the Army

Mr. Lipton,

Your FOIA requested was forwarded to this office 20 March 18 from the Office of the Administrative Assistant to the Secretary of the Army. You requested any and all talking points and similar memorandums, emails, and transcripts providing advice or direction on how to handle the media, media interviews, and statements. The FOIA requires that requests describe the records sought with sufficient detail to allow an agency employee to locate the records with a reasonable amount of effort. Your request is burdensome and does not adequately describe the records sought, therefore, we are unable to process it at this time. If you wish to pursue your request, narrow the scope and please provide for example, identify the subject matter.

If we do not receive a written response clarifying what records you are looking for within 10 workdays from the date of this letter, we will presume that you are no longer interested in pursuing your request, and we will close our file on it.

V/r,

Lisa Thomas
Government information Specialist
Office of The Chief of Public Affairs
1500 Army Pentagon
Room 1E470
Washington, DC 20310
Phone: 703-693-6578

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