FOIA March Madness 2017 - IV - Appeal logs, procedures, letters, opinions (National Archives and Records Administration)

Beryl Lipton filed this request with the National Archives and Records Administration of the United States of America.
Tracking # NARA-NGC-2017-000376
Status
Completed

Communications

From: Beryl Lipton

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request the following records:

1. Any available log of appeals submitted to this agency or the agency tasked with processing Freedom of Information Act appeals for this division. Please provide such logs for the period from January 1, 2015 through December 31, 2016. Please, if possible, include with the log the following items:
• the request number associated with the FOIA in question
• the appeal number assigned to the appeal
• the description of the subject matter addressed by the request
• the division or office of initial receipt
• the date on which the appeal was received
• the date on which the appeal was closed
• the determination or final disposition status of the appeal

2. All appeal letters and opinion letters associated with appeals for which the determination was to reverse, in whole or in part, the decision of the initial request agency. Please provide such letters for appeals closed during the period from January 1, 2015 through December 31, 2016.

3. All appeal letters and opinion letters associated with appeals for which the determination was to remand the request to the appropriate agency. Please provide such letters for appeals closed during the period from January 1, 2015 through December 31, 2016.

4. All appeal letters and opinion letters associated with appeals for which the determination was to affirm the decision of the initial agency. Please provide such letters for appeals closed during the period from January 1, 2015 through December 31, 2016.

5. Any instructive or guiding materials provided to and/or utilized by employees of this department’s Freedom of Information Act office. Please include any manuals, procedural materials, reference guides, checklists, training materials, flow charts, directives, memorandums, legal decisions, presentations, or similar material used in the process of an appeal by this office or the office tasked to process FOIA appeals for this office. Any guiding materials used for the preparation of an appeal package should be considered responsive to, though not the entirety of, this element of this request.

6. The name and contact information for the appropriate appeal authority to whom appeals for this agency should be directed. If such information exists as part of a template letter sent to requesters, provision of this document will be considered satisfactory.

Please provide responsive materials on a rolling basis.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: foia@nara.gov

This message is to confirm your request submission to the FOIAonline application: View Request. Request information is as follows: (https://foiaonline.regulations.gov:443/foia/action/public/view/request?objectId=090004d2811e9be5)
* Tracking Number: NARA-NGC-2017-000376
* Requester Name: Beryl Lipton
* Date Submitted: 03/14/2017
* Request Status: Submitted
* Description: 1. Any available log of appeals submitted to this agency or the agency tasked with processing Freedom of Information Act appeals for this division. Please provide such logs for the period from January 1, 2015 through December 31, 2016. Please, if possible, include with the log the following items: • the request number associated with the FOIA in question• the appeal number assigned to the appeal• the description of the subject matter addressed by the request • the division or office of initial receipt• the date on which the appeal was received• the date on which the appeal was closed• the determination or final disposition status of the appeal 2. All appeal letters and opinion letters associated with appeals for which the determination was to reverse, in whole or in part, the decision of the initial request agency. Please provide such letters for appeals closed during the period from January 1, 2015 through December 31, 2016.3. All appeal letters and opinion letters associated with appeals for which the determination was to remand the request to the appropriate agency. Please provide such letters for appeals closed during the period from January 1, 2015 through December 31, 2016.4. All appeal letters and opinion letters associated with appeals for which the determination was to affirm the decision of the initial agency. Please provide such letters for appeals closed during the period from January 1, 2015 through December 31, 2016. 5. Any instructive or guiding materials provided to and/or utilized by employees of this department’s Freedom of Information Act office. Please include any manuals, procedural materials, reference guides, checklists, training materials, flow charts, directives, memorandums, legal decisions, presentations, or similar material used in the process of an appeal by this office or the office tasked to process FOIA appeals for this office. Any guiding materials used for the preparation of an appeal package. 6. Appeal Authority

From: Jodi Foor

April 13, 2017

Beryl Lipton

MuckRock

Dept. MR 34790

411A Highland Ave.

Somerville, MA 02144-2516

*Re: Freedom of Information Act Request NGC17-256*

Dear Beryl Libpton,

As we previously advised you via *FOIAonline*, we received your FOIA
request, dated March 14, 2017 and we have assigned your request internal
tracking number NGC17-256 and *FOIAOnline* tracking number
NARA-NGC-2017-000376. In your requested access to:

Any available log of appeals submitted to this agency or the agency tasked
with processing Freedom of Information Act appeals for this division.
Please provide such logs for the period from January 1, 2015 through
December 31, 2016. Please, if possible, include with the log the following
items: • the request number associated with the FOIA in question• the
appeal number assigned to the appeal• the description of the subject matter
addressed by the request • the division or office of initial receipt• the
date on which the appeal was received• the date on which the appeal was
closed• the determination or final disposition status of the appeal 2. All
appeal letters and opinion letters associated with appeals for which the
determination was to reverse, in whole or in part, the decision of the
initial request agency. Please provide such letters for appeals closed
during the period from January 1, 2015 through December 31, 2016.3. All
appeal letters and opinion letters associated with appeals for which the
determination was to remand the request to the appropriate agency. Please
provide such letters for appeals closed during the period from January 1,
2015 through December 31, 2016.4. All appeal letters and opinion letters
associated with appeals for which the determination was to affirm the
decision of the initial agency. Please provide such letters for appeals
closed during the period from January 1, 2015 through December 31, 2016. 5.
Any instructive or guiding materials provided to and/or utilized by
employees of this department’s Freedom of Information Act office. Please
include any manuals, procedural materials, reference guides, checklists,
training materials, flow charts, directives, memorandums, legal decisions,
presentations, or similar material used in the process of an appeal by this
office or the office tasked to process FOIA appeals for this office. Any
guiding materials used for the preparation of an appeal package. 6. Appeal
Authority.

Your request falls within one of the “unusual circumstances” categories
contemplated by the FOIA, 5 U.S.C. 552 §§ (a)(6)(B)(iii)((I) and (III), and
we need additional time to respond to your request beyond the twenty
business days provided by the FOIA statute. The records you seek have
required us to search several offices within NARA. To enable us to respond
more quickly to you, you may wish to reformulate your request to reduce the
amount of time required to complete our consultation, or to arrange an
alternative time frame for the processing of this request.

We regret the necessity of this delay, but assure you that your request
will be processed as soon as possible. If you have any questions you may
contact me. You may also contact our FOIA Public Liaison, Gary M. Stern
for assistance at 8601 Adelphi Road, College Park, MD 20740-6002,
301-837-1750, Garym.Stern@nara.gov.

Sincerely,

Jodi L. Foor

Deputy FOIA Officer

Office of General Counsel

Jodi.Foor@nara.gov

301-837-2099

Jodi L. Foor

Deputy Freedom of Information Act Officer/Archivist

National Archives and Records Administration

Office of General Counsel

College Park, MD

301-837-2099

Jodi.Foor@nara.gov

From: Jodi Foor

Dear Mr. Lipton,

Thank you for your email. We have received the records that are responsive
to your request. We are currently scanning and reviewing the documents and
expect to have this completed by early June. We do apologize for the delay.

Sincerely,

Jodi L. Foor

Deputy Freedom of Information Act Officer/Archivist

National Archives and Records Administration

Office of General Counsel

College Park, MD

301-837-2099

Jodi.Foor@nara.gov

Jodi L. Foor

Deputy Freedom of Information Act Officer/Archivist

National Archives and Records Administration

Office of General Counsel

College Park, MD

301-837-2099

Jodi.Foor@nara.gov

From: Jodi Foor

Dear Mr. Lipton,

Thank you for contacting the National Archives. We completed your request
last week (May 31, 2017) and sent it to you through FOIAOnline under case
file number NARA-NGC-2017-000376. We do apologize if you did not receive a
response through FOIAOnline or if you can not view the docuemnts.

For your convenience, I am attaching NARA's response and responsive
documents.

Sincerely,

Jodi L. Foor

Deputy Freedom of Information Act Officer/Archivist

National Archives and Records Administration

Office of General Counsel

College Park, MD

301-837-2099

Jodi.Foor@nara.gov

Jodi L. Foor

Deputy Freedom of Information Act Officer/Archivist

National Archives and Records Administration

Office of General Counsel

College Park, MD

301-837-2099

Jodi.Foor@nara.gov

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