FOIA March Madness 2017 - III - Appeal logs, procedures, letters, opinions (U.S. Department of State)

Beryl Lipton filed this request with the U.S. Department of State of the United States of America.
Tracking # F-2017-05840
Due April 11, 2017
Est. Completion Feb. 28, 2018
Status
Awaiting Response

Communications

From: Beryl Lipton

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request the following records:

1. Any available log of appeals submitted to this agency or the agency tasked with processing Freedom of Information Act appeals for this division. Please provide such logs for the period from January 1, 2015 through December 31, 2016. Please, if possible, include with the log the following items:
• the request number associated with the FOIA in question
• the appeal number assigned to the appeal
• the description of the subject matter addressed by the request
• the division or office of initial receipt
• the date on which the appeal was received
• the date on which the appeal was closed
• the determination or final disposition status of the appeal

2. All appeal letters and opinion letters associated with appeals for which the determination was to reverse, in whole or in part, the decision of the initial request agency. Please provide such letters for appeals closed during the period from January 1, 2015 through December 31, 2016.

3. All appeal letters and opinion letters associated with appeals for which the determination was to remand the request to the appropriate agency. Please provide such letters for appeals closed during the period from January 1, 2015 through December 31, 2016.

4. All appeal letters and opinion letters associated with appeals for which the determination was to affirm the decision of the initial agency. Please provide such letters for appeals closed during the period from January 1, 2015 through December 31, 2016.

5. Any instructive or guiding materials provided to and/or utilized by employees of this department’s Freedom of Information Act office. Please include any manuals, procedural materials, reference guides, checklists, training materials, flow charts, directives, memorandums, legal decisions, presentations, or similar material used in the process of an appeal by this office or the office tasked to process FOIA appeals for this office. Any guiding materials used for the preparation of an appeal package should be considered responsive to, though not the entirety of, this element of this request.

6. The name and contact information for the appropriate appeal authority to whom appeals for this agency should be directed. If such information exists as part of a template letter sent to requesters, provision of this document will be considered satisfactory.

Please provide responsive materials on a rolling basis.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: U.S. Department of State

An acknowledgement letter, stating the request is being processed.

From: FOIA Status

Dear Beryl Lipton,

This is in reference to your faxed status letter dated April 24, 20917, inquiring about the status of your Freedom of Information Act request. The Office of Information Programs and Services (IPS) is in receipt of your status inquiry. A copy of your e-mail has been forwarded to the office that is processing your request.

Our office was recently informed that your request has been forwarded to a Team and assigned to a case analyst for processing. The estimated completion date for your request is February 28, 2018.

We appreciate your patience during this process.

If you have any questions regarding the status of your request, please contact the FOIA Requester Service Center (FRSC) on 202-261-8484 or send an e-mail to foiastatus@state.gov<mailto:foiastatus@state.gov> and refer to your case control number.

Sincerely,

Charlotte W. Duckett
U.S. Department of State

Official
UNCLASSIFIED

From: FOIA Status

Dear Beryl Lipton,

This is in reference to your recent email regarding your FOIA case control number F-2017-05840.

Processing of this case is underway. Each case is different and processing time depends on the complexity of the information requested, the location of the information, and the time it takes to review the records.

The estimated completion date for your request is February 28, 2018.

Please note that ECDs are subject to change and are "strictly" estimates. They are not intended to be used as "actual" dates of completion, due to various extenuating factors, which are beyond the control of the Branch, which may or may not include coordination with other Agencies during the process (referrals, concurrences, etc.). Interim release dates are provided, as applicable.

We hope this information is helpful. If you have further concerns or any questions regarding any FOIA-related matter, please contact the FOIA Requester Service Center (FRSC) at (202) 261-8484, or fax us at (202) 261-8579 or send an e-mail to foiastatus@state.gov.

Sincerely,

U.S. Department of State

FOIA Requester Service Center

(202) 261-8484

foiastatus@state.gov<mailto:foiastatus@state.gov>

From: FOIA Status

Dear Beryl Lipton,

This is a follow-up to your email concerning case control F-2017-05840

The Department's electronic case notes indicate the case is still open. The searches are still pending. Each case is different and the processing time depends on the complexity of information requested, the location of the information, and the time it takes to review the records.

The estimated completion date (ECD) for this case is continues to be, February 28, 2018.

ECDs are subject to change and are "strictly" estimates and not intended to be used as "actual" dates of completion, due to various extenuating factors, which are beyond the control of the Branch, which may or may not include coordination with other Agencies during the process (referrals, concurrences, etc.). Interim release dates are provided, as applicable.

We appreciate your continued patience. I hope this information is helpful. If you have further concerns or any questions regarding any FOIA-related matter, please contact the FOIA Requester Service Center (FRSC) at (202) 261-8484, or fax us at (202) 261-8579 or send an email to foiastatus@state.gov<mailto:foiastatus@state.gov>.

U.S. Department of State
FOIA Requester Service Center
(202) 261-8484

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