FedBizOpps database FOIA processing records (GSA)

Jason Smathers filed this request with the General Services Administration of the United States of America.
Tracking # 261068
Est. Completion None
Status
No Responsive Documents

Communications

From: Jason Smathers

FOIA REQUEST

This is a request for records under the provisions of the Freedom of Information Act. I request a copy of the contents of the administrative processing/tracking folder/file associated with the May 28, 2013 FOIA request from Kaitlin Devine at the Sunlight Foundation to GSA seeking an electronic copy of the FedBizOpps database. I also request a copy of any emails associated with the processing of the request. You may restrict this request to records dated from May 28, 2013 through November 10, 2013.

This is a noncommercial individual request that falls into the fee category “all other requesters”. I agree to pay up to $12 for statutory fees if necessary.

Please release all segregable releasable portions of otherwise exempt records. Please apply the presumption of openness.

Sincerely,
Jason Smathers

From: GSA FOIA

Good morning Mr. Jason Smathers,

We received your request in the U.S. General Services Administration (GSA)
Freedom of Information Act (FOIA) Office and assigned control *FOIA I.Q.
number 261068*. Please refer to this number in all future correspondence
concerning this request. We have twenty (20) workdays in which to respond
(excluding Federal Holidays). Based on this, we anticipate response on or
prior to December 23, 2013.

However, it may not always be possible to provide the documents within this
time period. In some cases, we may take an extension and will advise you.
Please be advised that your request may be subject to fees for search,
review and reproduction costs. Should this be the case, you will be given
an estimate of the costs. All estimates are developed in Good Faith and
are based on our reasonable judgment. However, due to the unique nature of
each request and complexity of documents involved, actual costs to search
and review the material may vary. You will be notified of fees, time
frames and any other issues prior to and throughout the process.

Please feel free to contact this office at our Toll Free Number
1-855-675-FOIA or by email at gsa.foia@gsa.gov to inquire about the status
of your request. If you have any concerns regarding the FOIA Requester
Service Center, please contact Mr. Ralph L. Boldt, Public FOIA Liaison
Officer at (202) 501-3094 or by email at Ralph.Boldt@gsa.gov. Thank You!

--

Respectfully,
Freedom of Information Act
Requester Service Center
U.S. General Services Administration
1800 F Street, Northwest, Room 7300
Washington, DC 20405
Toll Free number:(855) 675-FOIA
Fax number:(202) 501-2727

CONFIDENTIALITY NOTICE: This email message and any attachments to this
email message contain confidential information belonging to the sender,
which is legally privileged. The information is intended only for the use
of the individual or entity to whom it is addressed. Please do not forward
this message without permission. If you are not the intended recipient or
the employee or agent responsible for delivering it to the intended
recipient, you are hereby notified that any disclosure, copying,
distribution or the taking of any action in reliance on the contents of
this transmission is strictly prohibited. If you have received this
transmission in error, please notify us immediately by telephone or return
email and delete and destroy the original email message, and attachments
thereto and all copies thereof.

From: U.S. General Services Administration

December 12, 2013
Good afternoon Mr. Smathers,

We are currently processing our FOIA request for the "request a copy of the
contents of the administrative processing/tracking folder/file associated
with the May 28, 2013 FOIA request from Kaitlin Devine at the Sunlight
Foundation to GSA seeking an electronic copy of the FedBizOpps database."

In addition, you have requested "a copy of any emails associated with the
processing of the request. You may restrict this request to records dated
from May 28, 2013 through November 10, 2013."

In reference to the first part of your request, i.e. "electronic copy of
the FedBizOpps database we provided Ms. Devine, Sunlight Foundation", we
already have the information in electronic form and can have this to you in
the next couple of days at no cost to you. However, to acquire the
information in the 2nd part of your request (copy of any emails associated
with the processing of the request) will require a considerable amount of
time to search, retrieve, review and process.

If we can provide you with the electronic copy of the FedBizOpps database
(which we already have saved on three thumb drives), do you still require a
copy of any emails associated with the processing of the request?

Please contact Mr. Duane Fulton at 202-536-8144 or *duane.fulton@gsa.gov
<duane.fulton@gsa.gov>* if you would like to discuss further. Appreciate
your time and look forward to hearing back from you.

--

Respectfully,
Freedom of Information Act
Requester Service Center
U.S. General Services Administration
1800 F Street, Northwest, Room 7300
Washington, DC 20405
Toll Free number:(855) 675-FOIA
Fax number:(202) 501-2727

CONFIDENTIALITY NOTICE: This email message and any attachments to this
email message contain confidential information belonging to the sender,
which is legally privileged. The information is intended only for the use
of the individual or entity to whom it is addressed. Please do not forward
this message without permission. If you are not the intended recipient or
the employee or agent responsible for delivering it to the intended
recipient, you are hereby notified that any disclosure, copying,
distribution or the taking of any action in reliance on the contents of
this transmission is strictly prohibited. If you have received this
transmission in error, please notify us immediately by telephone or return
email and delete and destroy the original email message, and attachments
thereto and all copies thereof.

From: U.S. General Services Administration

Dear Mr. Smathers:

This letter is in response to your Freedom of Information Act (FOIA)
request (GSA number 261068), dated November 20, 2013, in which you
requested “a copy of the contents of the administrative processing/tracking
folder/file associated with the May 28, 2013 FOIA request from Kaitlin
Devine at the Sunlight Foundation to GSA seeking an electronic copy of the
FedBizOpps database. I also request a copy of any emails associated with
the processing of the request. You may restrict this request to records
dated from May 28, 2013 through November 10, 2013.”

Enclosed please find a portion of the documents responsive to your
request. The document enclosed is the workflow report generated by the
Intranet Quorum (IQ) system for the FOIA request from Kaitlin Devine at the
Sunlight Foundation (GSA number 252047). The report includes the following
information: requester’s name (primary person), date received (created),
due date, people associated with the request (people), GSA employees
associated with the request (agency contacts), internal GSA codes (workflow
codes), description of the request (comments), and the process of the FOIA
from start to finish (workflow). We have included a screen shot of our
system to provide clarity to the information enclosed. This is a partial
release of records and not a denial of records, we will continue to process
your request and will provide the documents associated with the IQ report
as well as the emails when they are ready.

In processing your request, we withheld entries that contained
attorney-client privileged information. This is done in accordance with the
fifth exemption of FOIA, 5 U.S.C. § 552(b)(5). Additionally, we withheld
personally identifying information to include a phone number extension in
accordance with the sixth exemption of FOIA, 5 U.S.C. § 552(b)(6). This is
done because public disclosure of this information would constitute a
clearly unwarranted invasion of personal privacy.

You have the right to appeal the denial of the information withheld. To do
so, you must write within 120 days of your receipt of this letter to:

U.S. General Services Administration
FOIA Requester Service Center (H1C)
1800 F Street, NW, Room 7308
Washington, DC 20405

Your appeal should contain a brief statement of the reasons why you believe
the requested information should be released. Enclose a copy of your
initial request and a copy of this letter. Both the appeal letter and
envelope should be marked prominently, "Freedom of Information Act Appeal."

Should you have any questions, please contact me at (202) 219-3078 or
travis.lewis@gsa.gov.

Sincerely,

*Travis Lewis*
Travis Lewis
FOIA Program Manager

Enclosures

CONFIDENTIALITY NOTICE: This email message and any attachments to this
email message contain confidential information belonging to the sender,
which is legally privileged. The information is intended only for the use
of the individual or entity to whom it is addressed. Please do not forward
this message without permission. If you are not the intended recipient or
the employee or agent responsible for delivering it to the intended
recipient, you are hereby notified that any disclosure, copying,
distribution or the taking of any action in reliance on the contents of
this transmission is strictly prohibited. If you have received this
transmission in error, please notify us immediately by telephone or return
email and delete and destroy the original email message, and attachments
thereto and all copies thereof.

From: GSA FOIA

Good Morning Mr. Smathers

Back on December 11, 2013, GSA sent to you a status update and
clarification email informing you that "we are currently processing
your FOIA request for the "administrative processing/tracking folder/file
associated with the May 28, 2013 FOIA request from Kaitlin Devine at the
Sunlight Foundation to GSA seeking an electronic copy of
the FedBizOpps database" and asking that "if we can provide you with the
electronic copy of the FedBizOpps database (which we already have saved on
three thumb drives), do you still require records of all email
communications to or from any individual within GSA?" Since that email, we
have not heard from you as to whether or not this arrangement was agreeable
to you.

Since that time, we have initiated a data pull to acquire all records to
include all email communications to or from any individual within your
organization in relation to Sunlight Foundation's FOIA request. The data
pull and our subsequent review of this voluminous data came back with
information unresponsive to your original request.

Before we initiate another data pull and review (which will be very
time-consuming do to our manpower limitations), we need to know if you
still require this information. Since you did not respond to the our
December 2013 clarification email request, the initial data pull did not
obtain anything relevant to your request and Sunlight Foundation already
received an electronic copy of the FedBizOpps database back in January 2014
without any issues, we would like to close this FOIA. If we are allowed to
close this FOIA, it would permit us to be more responsive to your other
outstanding FOIA requests we are currently processing.

Please let us know ASAP of your intentions. If we do not hear from you by
Thursday, 26 June 2014, we plan to close this FOIA.

Thank you.

--

Respectfully,
Freedom of Information Act
Requester Service Center
U.S. General Services Administration
1800 F Street, Northwest, Room 7300
Washington, DC 20405
Toll Free number:(855) 675-FOIA
Fax number:(202) 501-2727

CONFIDENTIALITY NOTICE: This email message and any attachments to this
email message contain confidential information belonging to the sender,
which is legally privileged. The information is intended only for the use
of the individual or entity to whom it is addressed. Please do not forward
this message without permission. If you are not the intended recipient or
the employee or agent responsible for delivering it to the intended
recipient, you are hereby notified that any disclosure, copying,
distribution or the taking of any action in reliance on the contents of
this transmission is strictly prohibited. If you have received this
transmission in error, please notify us immediately by telephone or return
email and delete and destroy the original email message, and attachments
thereto and all copies thereof.

From: GSA FOIA

Good morning Mr. Smathers - Per my email on June 12, 2014, I requested that
you respond back to me by Thursday 26, June 2014 on whether or not you
still require the information pertaining to this FOIA request. To date, I
have not received a response and we closed the workflow.

--

Respectfully,
Freedom of Information Act
Requester Service Center
U.S. General Services Administration
1800 F Street, Northwest, Room 7300
Washington, DC 20405
Toll Free number:(855) 675-FOIA
Fax number:(202) 501-2727

CONFIDENTIALITY NOTICE: This email message and any attachments to this
email message contain confidential information belonging to the sender,
which is legally privileged. The information is intended only for the use
of the individual or entity to whom it is addressed. Please do not forward
this message without permission. If you are not the intended recipient or
the employee or agent responsible for delivering it to the intended
recipient, you are hereby notified that any disclosure, copying,
distribution or the taking of any action in reliance on the contents of
this transmission is strictly prohibited. If you have received this
transmission in error, please notify us immediately by telephone or return
email and delete and destroy the original email message, and attachments
thereto and all copies thereof.

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