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Martin Peck filed this request with the Coast Guard of the United States of America.
Due Oct. 19, 2015
Est. Completion None
Status
Awaiting Response

Communications

From: Martin Peck

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request the following records:

Records associated with self inspection of classified materials handling pursuant to Executive Order (E.O.) 13526 and E.O. 13587 performed by the agency for the last ten (10) years. Please include results of inspection and especially guidance resulting from analysis of reviewed activities and materials. Inspection records associated with effectiveness of original classification, effectiveness of derivative classification, safeguarding material, security training, security violations, and auditing / oversight are specifically requested. Thank you!

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM, DVD-R, or BD-R if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Martin Peck

From: Coughlin, Michael CIV

Dear Mr. Peck:

This e-mail is a response to your FOIA request dated 19 October 2015.

You have requested various records associated with self inspections of classified material handling performed over the last 10 years. In accordance with Commandant Instruction M5212.12A, the Information and Life Cycle Management Manual, Schedule 16, paragraph 4 states:
"Statistical reports of agency holdings, including feeder reports from all offices and data on the volume of records disposed of by destruction or transfer.
a. Records held by offices that prepare reports on agency-wide records holdings. Destroy when 3 years old.
b. Records held by other offices. Destroy when 1 year old."

We can go back three years here at headquarters with information that is reportable to the Department of Homeland Security and the Information Security Oversight Office, but the self inspection reports done by the units are only held for one year at the unit. This will take time to gather, collate, and review; approximately 6 months.

Pending legal review, our office can provide you with the following:

-A blank copy of the self-inspection checklist utilized by the units -Copies of the Coast Guard's report to the Information Security Oversight Office (ISOO) going back to 2012 -Spreadsheets documenting Security Incidents going back two years.

You are also asking for the effectiveness of both original and derivative classification. There are procedures in place if someone wants to challenge an Original Classification Authority (OCA) decision. There have been no challenges at CGHQ in the past five years. OCAs receive training annually and those with derivative classification authority bi-annually. The training is then filed with an individual's training record. The Coast Guard has only three individuals who have Original Classification Authority.

As for derivative classifiers, they follow proper procedures on how to mark and handle classified information that is laid out in Security Classification Guides or other source documents. Any deviation from procedures are noted and reported and corrective action is usually addressed at the local level.

I am your point of contact for any further correspondence or follow up questions.

Sincerely,

Michael V. Coughlin
Information Security
Office of Security Policy and Management (DCMS-3412)
Office: 202-372-3771
Fax: 202-372-3950

DCMS-34 Security Policy Website
http://hqs-spweb10-001:10116/sites/DCMS34/default.aspx

From: Martin Peck

Hello Michael!

Thank you for the detailed reply and update. It is appreciated!

Per your communication, I would like to receive as soon as possible:
-A blank copy of the self-inspection checklist utilized by the units
-Copies of the Coast Guard's report to the Information Security Oversight Office (ISOO) going back to 2012
-Spreadsheets documenting Security Incidents going back two years.

I understand the remainder of this request will take additional time, and that even the items above must be reviewed before delivery. Let me know if you need any other information from me regarding this request.

Best regards,
Martin Peck

From: Coughlin, Michael CIV

Mr. Peck:

Our response to your FOIA is still under legal review. Legal has not given me a timeline on when they should be completed. Once they have completed their review, we will send along our response.
Regards,

Michael V. Coughlin
Information Security
Office of Security Policy and Management (DCMS-3412)
Office: 202-372-3771
Fax: 202-372-3950

DCMS-34 Security Policy Website
http://hqs-spweb10-001:10116/sites/DCMS34/default.aspx

From: Coughlin, Michael CIV

Mr. Peck:

Your FOIA request is still with legal for review. I have no timeline on when they will complete their review.

Respectfully,

Michael V. Coughlin
Information Security
Office of Security Policy and Management (DCMS-3412)
Office: 202-372-3771
Fax: 202-372-3950

DCMS-34 Security Policy Website
http://hqs-spweb10-001:10116/sites/DCMS34/default.aspx

From: Coughlin, Michael CIV

Good Morning Mr. Peck:

Here's the latest update. Our original submission to CG Legal for review was returned to our office to ensure that it met all legal requirements. Those requirements have now been met and your request has been resubmitted to CG Legal for final review.

I do not have a timeline as to when CG Legal will commence or complete their final review.

Respectfully,

Michael V. Coughlin
Information Security
Office of Security Policy and Management (DCMS-3412)
Office: 202-372-3771
Fax: 202-372-3950

DCMS-34 Security Policy Website
http://hqs-spweb10-001:10116/sites/DCMS34/default.aspx

From: Coughlin, Michael CIV

Good Morning Mr. Peck:

My apologies for not getting back to you sooner. Unfortunately, our legal department still has your request. There is a large backlog of FOIA requests that they are working through, and I do not have a timeline on when they will be completed with your request. We are working with them to try to expedite matters, and I will keep you posted once they have completed their review.

Respectfully,

Michael V. Coughlin
Information Security
Office of Security Policy and Management (DCMS-3412)
Office: 202-372-3771
Fax: 202-372-3950

DCMS-34 Security Policy Website
http://hqs-spweb10-001:10116/sites/DCMS34/default.aspx

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