|Submitted||July 2, 2019|
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To Whom It May Concern:
Pursuant to the Freedom of Information Act, I hereby request the following records:
All written and electronic communications, including emails, dated between January 2014 and January 2019 received or sent by Dr. Eben Weitzman pertaining to the subject matter of “Countering Violent Extremism” “CVE” “PEACE Project grants.” This includes any emails about grants from the Department of Justice, Department of Homeland Security, U.S. Attorney’s Office (plus all intermediary organizations administering those grants) that are geared towards ending violent extremism and radicalization.
Dr. Weitzman was listed as a partner in the CVE program in the following document, which is a framework released by the US Attorney’s Office. Dr Weitzman’s name appears on page 17.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.
Ava, please see the attached response from UMass Boston. Thank you
Thank you so much for your response. I tried giving you and your office a call but was unable to reach you. It might be easier just to chat quickly on the phone: my cell is 781-941-0829.
Regarding my request, I wanted to know how much it would cost, and how long it would take to request only the metadata for these 1280 potential emails?
This would include
1) the name and email address of the person who received and sent each email
2) the subject line
It is my expectation that this data would NOT fall include student records, because names and email addresses are not protected. Also, it's hard to imagine private student records summarized in an email subject line.
If I wanted to receive just this basic data, how long would that take and how much would that cost?
Let me know, thanks!
Ava, UMB’s policy for directory information is: Directory information may be released to third parties without your written consent, provided you have been given the opportunity to withhold all such disclosure. Directory information includes your name, place of birth, major field of study, dates of attendance, degrees and awards conferred. (link here<https://www.umb.edu/registrar/academic_policies/rights_as_a_student_ferpa>)
UMB does not consider student emails to be directory information so we do not share student emails. So, before I check with our IT team about whether or not we can meet your meta data request, I want to be clear that we would have to review each email to see if it includes a student email address then redact each student email address.
Thanks so much for your response! I had a chance to speak with the state Supervisor of Public Records, and confirmed that redaction of some of the student addresses is fine, but (1) only for student addresses and (2) only for the part of the email address before the @ sign. If, for example, a student's email was email@example.com, the files you submit to me should only redact "j.doe."
Let me know when you have a revised timeline for completing my request! Because of the significantly reduced, simplistic nature of my amended request, I expect the processing time to fall within my complimentary four hours.
Looking forward to hearing back from you, I can give you a call during the day tomorrow if that's easier!
Please let me know when you'd be able to complete my amended request as soon as possible.
I'll try contacting your office on Monday by phone, if that's easier.
Just checking in to see that you'd still be able to get me back my metadata on those emails from my amended public records request.
Looking forward to hearing from you!
Ava, our IT department was successful in your query for metadata. Eben now needs to review the results to redact student-identifying email addresses. I will provide the document to you prior to the conclusion of the 10-day window.
Sent from my iPhone
Ava, right now we are having an internal debate about what can be provided under the law. We want to get this right and abide by FERPA, so would you please grant us an extension until close of business on Friday?
That's fine, I'd rather not create more work for us by both by appealing to the state Supervisor of Public records, so I can wait until th end of the week. Please get back to me as soon as you can.
Sent from my iPhone
Ava, please see the attached response to your request. Thanks