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CDC Ebola samples and consent management B

Emmanuel Freudenthal filed this request with the Centers for Disease Control and Prevention of the United States of America.
Tracking #

18-00091

Status
Completed

Communications

From: Emmanuel Freudenthal

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request the following records covering the time period December 1st 2013 to now.

I hereby request the following records:
1. All the authorisations and permits delivered by the CDC for the import to the US of blood samples or any other biological samples collected from patients infected with the Ebola virus in Guinea, Liberia and Sierra Leone from December 1st 2013 to now.
2. A copy of all the Select Agents Program APHIS/CDC forms 1, 2, 3, 4 and 5 that were submitted to CDC pertaining to Ebola.
3. The agreements that the CDC has signed/reached with each of the affected countries (or their relevant institutions) regarding Ebola and the transfer of Ebola samples, such as those mentioned by CDC spokesman Tom Skinner (cited here: http://tinyurl.com/yagzhr7g)
4. A template of the document that catalogues each sample together with its relevant information, of if this does not exist a list of all the information that is attached to each sample. e.g. age of patient, viral load, type of sample (such as blood, swab etc) etc
5. Agreements signed by the CDC (e.g. Material Transfer Agreements) with other institutions regarding the use of Ebola samples
6. The inventory of all Ebola samples that are, or were, in possession of the CDC (in the US or abroad) and were collected in Guinea, Liberia or Sierra Leone (the affected countries), including all the information that comes with it, e.g. the location/lab of collection, their current location, and, if relevant, whether they have been destroyed. If such an inventory does not exist, please let us know the protocol you used to avoid samples going missing.
7. The inventory of all Ebola samples imported to the US, including their current location (labs and/or biobanks where they are stored), and, if relevant, the number that have been destroyed.
8. Any inventory held by the CDC regarding Ebola samples that were collected or processed by other entities (including the CDC, DOD, NIH, Navy, ACCEL, private laboratories etc) in Guinea, Liberia or Sierra Leone (the affected countries), including the location/lab of collection, their current location, and, if relevant, whether they have been destroyed.

This request should be properly classified as a media request. I am a freelance investigative reporter covering covering East and Central Africa, with a particular focus on business, corruption, natural resources, land and social issues. I have a strong likelihood of publishing news articles based on information released in response to this request. I have previously been published in Le Monde Afrique, IRIN News, Sydney Morning Herald, African Arguments and others. If you have questions about my media classification, please let me know and I'm happy to address them.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filed electronically, by e-mail attachment if available or CD-ROM if not, and I would like text-searchable documents.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Best regards,
Emmanuel Freudenthal

From:

November 2, 2017
Request Number: 18-00091-FOIA
Dear Mr. Freudenthal:
This is regarding your Freedom of Information Act (FOIA) request of November 1, 2017, for various records relating to Ebola samples from African countries, and corresponding authorizations, permits, or agreements.
Please see the attached letter.
Sincerely,
CDC/ATSDR FOIA Office

From: Emmanuel Freudenthal

Dear Mr Andoh,

Thanks for your reply. I am looking forward to receiving all the documents requested by May 1, 2018.

In the meantime, please let me know as soon as possible if anything is unclear or you have any question.

Best,
Emmanuel

From:

March 19, 2018
Request Number: 18-00091-FOIA
Dear Mr. Freudenthal:
This is regarding your Freedom of Information Act (FOIA) request of November 1, 2017, to Ebola virus samples from Guinea, Liberia and Sierra Leone (Date Range for Record Search: From 12/1/2013 To 11/1/2017).
Please see the attached letter.
Sincerely,
CDC/ATSDR FOIA Office

From: Emmanuel Freudenthal

Dear CDC/ATSDR FOIA Office,

Thanks for your reply.

Best regards,
Emmanuel

From: Emmanuel Freudenthal

Dear CDC,

Quick question: the copy of the Memorandum of Understanding on Material Transfer between the USA and Guinea isn't signed.

Could you send me the signed final version please?

For reference, this document starts page 46 of the pdf you've sent me.

Thanks in advance. Best regards,
Emmanuel

From:

March 27, 2018
Request Number: 18-00091-FOIA
Dear Mr. Freudenthal:
This is in response to your March 26, 2018, email regarding your Freedom of Information Act (FOIA) request. Your email indicated that you believed a signed agreement with Guinea was missing from the records sent to you. The final signed agreement with Guinea may be found on page 34 of the file sent to you. Please note that it is not uncommon for final versions of documents to differ from earlier draft versions.
Sincerely,
CDC/ATSDR FOIA Office

From: Emmanuel Freudenthal

Dear CDC/ATSDR FOIA Office,

Thanks for your quick reply.

Sure, a draft can differ from the final version.

However, in this case the document page 35 (which you say is a draft) is dated January 19 2017 whereas the agreement page 34 had been signed signed on October 2014.

Furthermore:
- the content of the two agreement concern different matters (very specific tasks including destruction of samples, vs general agreement to share data)
- they have different names (letter of agreement, vs MoU for a Material Transfer Agreement)
-they are signed by different institutions (USA CDC with Ministry of Health of Guinea, vs Government of the USA with Government of Guinea).

So I do not think those are different versions of the same document.

Could you double-check whether you have the signed agreement of page 35?

Thanks in advance.
Best regards,
Emmanuel

From:

April 2, 2018
Request Number: 18-00091-FOIA
Dear Mr. Freudenthal:
This is in response to your most recent email regarding your Freedom of Information Act (FOIA) request of November 1, 2017, assigned #18-00091.

The signed agreement with Guinea that was previously provided to you is the only agreement that was signed by Guinea and the CDC. The other document you refer to was signed by the U.S. Department of State (DOS) as the transfers were made as part of a DOS program. Should you wish to obtain a signed copy of that agreement, you will need to submit a FOIA request to the DOS.
Sincerely,

Laura Spencer, Team Lead CDC/ATSDR FOIA Office

From: Emmanuel Freudenthal

Dear Ms Spencer,

Thanks for the clarification.

Best regards,
Emmanuel

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