Cables

William Fernandes filed this request with the U.S. Department of State of the United States of America .
Tracking #

F-2019-07272

Est. Completion None
Status
Fix Required

Communications

From: William Fernandes


To Whom It May Concern:

Pursuant to the Freedom of Information Act, I hereby request the following records:

Please produce any diplomatic cables or other written communications transmitted since November 2015 to the date of request processing :

Sent or received
For any location in Germany for Department of State Offices

Which contain any or all of the following keywords:
Massachusetts
Rhode Island
Asylum
Boston
Plymouth
Copley
Los Angeles
Condor

Please note searching for the keywords should be done boolean style to accomodate upper and lower case etc.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

William Fernandes

From: U.S. Department of State

An acknowledgement letter, stating the request is being processed.

From: U.S. Department of State

Mr. Fernandes,

This is in response to your email concerning your FOIA case control number F-2019-07272

Your request is still in process. We will follow-up with our colleagues about your request for an estimated date of completion in this case.

We truly appreciate your continued patience.

If you have further concerns or any questions regarding any FOIA-related matter, please contact the FOIA Requester Service Center (FRSC) at 202-261-8484 or send an e-mail to foiastatus@state.gov<mailto:foiastatus@state.gov>
Regards,
Katrina M. Wood
U.S. Department of State
FOIA Requester Service

Official
UNCLASSIFIED

From: U.S. Department of State

Mr. Fernandes,

This is in response to your letter dated July 12, 2019, concerning the FOIA case number F-2019-07272.

Your request is in process. We will follow-up with our colleagues about your request for an estimated date of completion in this case.

We truly appreciate your continued patience.

If you have further concerns or any questions regarding any FOIA-related matter, please contact the FOIA Requester Service Center (FRSC) at 202-261-8484 or send an e-mail to foiastatus@state.gov<mailto:foiastatus@state.gov>
Regards,
Katrina M. Wood
U.S. Department of State
FOIA Requester Service

Official
UNCLASSIFIED

Official
UNCLASSIFIED

From: U.S. Department of State

Mr. Fernandes,

This is in response to your email concerning your FOIA case control number F-2019-07272.

Your request is in process. We will follow-up with our colleagues about your request for an estimated date of completion in this case.

We truly appreciate your continued patience.

If you have further concerns or any questions regarding any FOIA-related matter, please contact the FOIA Requester Service Center (FRSC) at 202-261-8484 or send an e-mail to foiastatus@state.gov<mailto:foiastatus@state.gov>
Regards,
Katrina M. Wood
U.S. Department of State
FOIA Requester Service

Official
UNCLASSIFIED

From: U.S. Department of State

Sir or Madam,

This is in response to the e-mail received. Your e-mail was sent to the wrong address. The Office of Information Programs and Services (IPS) at the U.S. Department of State has another e-mail address that accepts questions on FIOA cases:

foiastatus@state.gov<mailto:foiastatus@state.gov>

I hope this information is helpful. If you have further concerns or any questions regarding any FOIA-related matter, please contact the FOIA Requester Service Center (FRSC) at (202) 261-8484, or fax us at (202) 485-1669 or send an e-mail to foiastatus@state.gov<mailto:foiastatus@state.gov>
Regards,
Katrina Wood
U.S. Department of State
FOIA Requester Service Center

SBU - DELIBERATIVE PROCESS

From: Muckrock Staff

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information Act request, copied below, and originally submitted on May 14, 2019. Please let me know when I can expect to receive a response. You had assigned it reference number #F-2019-07272.

Thanks for your help, and let me know if further clarification is needed.

From: U.S. Department of State

Mr. Fernandes,

This is response to your email concerning your FOIA case control number F-2019-07272

Your request is in process. We will follow-up with our colleagues about your request for an estimated date of completion in this case.

We truly appreciate your continued patience.

If you have further concerns or any questions regarding any FOIA-related matter, please contact the FOIA Requester Service Center (FRSC) at 202-261-8484 or send an e-mail to foiastatus@state.gov<mailto:foiastatus@state.gov>
Regards,
Katrina M. Wood
U.S. Department of State
FOIA Requester Service Center

From: U.S. Department of State

I am from the Department of State/Bureau of Administration/Office of Information Programs and Services (A/GIS/IPS). We are contacting you regarding your request with the tracking number F-2019-07272 which we received on 24 June 2019. We apologize for the tardy reply. We'd like to work with you to modify the request so we can provide the records you need sooner rather than later. Toward that end, it would be helpful if we had more clarity about the records you seek.
You request cables and other communication to and from our six diplomatic posts in Germany for a period of three years and six months which mention eight keywords or names. It has been tasked to the relevant office, as per your request. So far, our Search Team has located 300,000 possibly responsive records. This is overly burdensome by the Department's standards. Please be aware that each record must be reviewed and cleared by more than one American staff member with Top Secret Clearance. If a record is from another U.S. Government agency or mentions another agency, that agency must go through the same process. In short, as it stands, it may take a year or longer to review all the possibly responsive records. We don't think that would serve your purpose.
You request a search for records in a period of three years and six months (January 2015 - 16 May 2019). Narrowing the timeframe should limit the number of documents to be reviewed. Usually, the requester's interest is triggered by an event, such as a meeting, a policy speech, announcement or a consular service. We then search our records for the time period before and after the event, usually a few weeks. Perhaps if you think about the event which prompted your query, it will help to focus your request.
We recommend you consider the timeframe for documents and additional limiting search terms that would yield records most germane to your interest. If you still need additional records, you could submit a second, more focused FOIA request based on your results from the first request rather than cast a broad net initially.
These are just ideas, I'm confident you can think of effective ways to narrow the request. Reformulating your original request with an eye toward narrowing its scope and making it more specific would help us fulfill your request thoroughly and expeditiously.
If you'd like, we can make an appointment to speak on the phone about your request. We can use e-mail to arrange a time to speak or you can call me on my private mobile line (I'm teleworking) during business hours at: (956) 337 - 9016.
Thank you.
Joseph De Maria

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