All Ebola reports to USAID

Emmanuel Freudenthal filed this request with the United States Agency for International Development of the United States of America.
Tracking #

F-00179-20

Due May 19, 2020
Est. Completion Oct. 21, 2021
Status
Awaiting Response

Communications

From: Emmanuel Freudenthal


To Whom It May Concern:

Pursuant to the Freedom of Information Act, I hereby request the following records:

- All of the reports received by USAID from recipients of USAID funding to the Ebola response in the Democratic republic of Congo. The reports would include Federal Financial Reports, Performance Reports, Annual Audits, and/or Foreign Tax (VAT) Reports. The recipients would include all NGOs, governmental institutions and multilateral institutions.

The time period is 1st August 2018 to today.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Emmanuel Freudenthal

From: United States Agency for International Development

April 17, 2020 RE:  USAID FOIA No. F-00179-20 (Acknowledgment Letter) Dear Mr. Freudenthal: Thank you for your letter dated April 17, 2020, requesting information pursuant to the Freedom of Information Act (FOIA), 5 U.S.C. § 552.  The tracking number for your request is F-00179-20.  Please use this number when corresponding with our office. At this time, we are in the process of perfecting your request.  A perfected request for records reasonably describes such records and is made in accordance with published rules stating the time, place, fees (if any) and procedures to be followed.  This process includes reviewing the request for clarity and fee category determination and related commitment to pay, if applicable. Once your request is perfected, you will be notified of the FOIA Specialist assigned to process your case.  If you have questions, please contact us at .  Please cite the above-referenced number when corresponding with our office. (mailto:foia@usaid.gov) foia@usaid.gov Thank you. Sincerely, Pamela A-Campbell
FOIA Specialist
Bureau for Management
Office of Management Services
Information and Records Division

From: United States Agency for International Development

April 17, 2020 RE:  USAID FOIA No. F-00179-20 (FOIA Specialist Assignment Email) Dear Mr. Freudenthal: This acknowledges receipt of your April 17, 2020, Freedom of Information Act (FOIA) request to the United States Agency for International Development (USAID).  Specifically, you requested records concerning the all of the reports received by USAID from recipients of USAID funding to the Ebola response in the Democratic republic of Congo. The reports would include Federal Financial Reports, Performance Reports, Annual Audits, and/or Foreign Tax (VAT) Reports. The recipients would include all NGOs, governmental institutions and multilateral institutions.(Date Range for Record Search: From 8/1/2018 To 4/17/2020). The FOIA provides that fees should be waived or reduced if disclosure of the information is in the public interest because it is likely to contribute significantly to public understanding of the operations and activities of the government and is not primarily in the commercial interest of the requester.  As a member of the media, the only applicable fee is duplication.  Duplication is $0.10 per page, but the first 100 pages are free.  After review of the fee waiver criteria, your fee waiver request is moot.  Since the only applicable fee is duplication, and USAID routinely furnishes responsive records to FOIA requesters in electronic format, it's most likely there will be no duplication fees to assess.
FOIA Specialist
Your request has been assigned to Pamela A-Campbell, FOIA Specialist.  You may contact me by email at parringtoncampbell@usaid.gov or by phone on 202-921-5010.  Please reference the tracking number cited above in any future correspondence.
Extending the FOIA’s Time Limits due to Unusual Circumstances The FOIA provides that an agency  may extend its time limits when “unusual circumstances” occur in the processing of a request. See 5 U.S.C. § 552(a)(6)(B)(i) (2016). Those “unusual circumstances” are set forth in the statute, 5 U.S.C § 552(a)(6)(B)(iii), and are described as: 1) The need to search for records from field facilities or other locations separate from the office processing the request; 2) The need to search, collect and examine voluminous records; and 3) The need for consultation with another agency. Based upon the records you have requested, we have determined that one or more unusual circumstances will occur during the processing of your request. Accordingly, your response time-limit has been extended beyond the 20 days required by statute; therefore, 10 additional processing days have been added to your request. To mitigate this action, you may limit the scope of the request so that it can be processed more quickly or to arrange an alternative time to respond. If you have any questions or wish to discuss reformulation or an alternative time frame for the processing of your request, you may contact the assigned FOIA Specialist noted above. You may also contact USAID’s FOIA Public Liaison, Christopher Colbow, at foia@usaid.gov.

Additionally, you may contact the Office of Government Information Services (OGIS) at the National Archives and Records Administration to inquire about the FOIA mediation services offered: Office of Government Information Services National Archives and Records Administration 8601 Adelphi Road-OGIS, College Park, Maryland 20740-6001 E-mail: ogis@nara.gov Telephone: 202-741-5770; Toll Free: 1-877-684-6448 Fax: 202-741-5769 Thank you for your interest in USAID. Sincerely, Pamela A-Campbell
FOIA Specialist
Bureau for Management
Office of Management Services
Information and Records Division

From: United States Agency for International Development

Dear Mr. Freudenthal:

I have sent the request to the operating units, and I am actively engaged
in recovery of the possible responsive documents. I appreciate your
patience during this time. Thank you kindly.

Pamela A-Campbell

*FOIA Specialist USAID – US Agency for International DevelopmentBureau for
Management, Office of Management Services, Information and Records Division
(M/MS/IRD) *
*USAID Annex, Room 2.4C * **1300 Pennsylvania Avenue, NW ** * **Washington,
DC 20523 *
*Direct: (202) 921-5010 • parringtoncampbell@usaid.gov
<parringtoncampbell@usaid.gov>*

From: Emmanuel Freudenthal

Dear Ms Campbell,

Thanks for the update. I'm looking forward to the response.

Best,
Emmanuel

From: United States Agency for International Development

Dear Mr. Freudenthal:

The operating units have recovered and provided possible responsive
documents. Those documents are in the queue for review.

Thank you kindly.

Pamela A-Campbell

*FOIA Specialist USAID – US Agency for International DevelopmentBureau for
Management, Office of Management Services, Information and Records Division
(M/MS/IRD) *
*USAID Annex, Room 2.4C * **1300 Pennsylvania Avenue, NW ** * **Washington,
DC 20523 *
*Direct: (202) 921-5010 • parringtoncampbell@usaid.gov
<parringtoncampbell@usaid.gov>*

From: United States Agency for International Development

Dear Mr. Freudenthal:

This letter is to advise you of further action taken on your Freedom of
Information (FOIA) request to the U.S. Agency for International Development
(USAID), dated April 17, 2020. You requested a copy of all of the reports
received by USAID from recipients of USAID funding to the Ebola response in
the Democratic Republic of Congo (DRC). The reports would include Federal
Financial Reports, Performance Reports, Annual Audits, and/or Foreign Tax
(VAT) Reports. The recipients would include all NGOs, governmental
institutions and multilateral institutions. (Date Range for Record Search:
From 8/1/2018 To 4/17/2020).

In processing the above-referenced request, we found that responsive
records submitted by UNICEF may contain information that FOIA Exemption 4
prohibits from release as confidential business information.

Thank you.

Pamela A-Campbell

*FOIA Specialist USAID – US Agency for International DevelopmentBureau for
Management, Office of Management Services, Information and Records Division
(M/MS/IRD) *
*USAID Annex, Room 2.4C * **1300 Pennsylvania Avenue, NW ** * **Washington,
DC 20523 *
*Direct: (202) 921-5010 • parringtoncampbell@usaid.gov
<parringtoncampbell@usaid.gov>*

From: Emmanuel Freudenthal

Dear Ms Campbell,

Thanks you for the update.

I'm sure this won't be an issue but please note that UNICEF is a charity and is thus not engaged in "trade" or "commerce". Therefore (as I understand it) any information relating to UNICEF cannot fall under FOIA Exception 4 (Physicians Comm. for Responsible Med. v. Horinko, 285 F. Supp. 2d 430 (S.D.N.Y. 2003))

UNICEF USA is registered as a not-for-profit and routinely discloses its accounts, for example here: https://www.unicefusa.org/sites/default/files/FY%2006-30-2019%20Audited%20Financial%20Statements-UnitedStatesFundUNICEF_FS.pdf Furthermore, UNICEF participates in a number of transparency initiatives, including an Information disclosure policy whose exceptions do not include any of the requested documents.
https://www.unicef.org/about/legal_disclosure.html

Best regards,
Emmanuel

From: Emmanuel Freudenthal

PS: I've just been told that USAID-Food for Peace is funded the Ebola assistance provided by the World Food Programme. I'd appreciate if you could make sure that this funding (which falls under the scope of my request) isn't overlooked.

Thanks,
Emmanuel

From: Emmanuel Freudenthal

Dear Ms Campbell,

It has been already four months since I have made this FOIA request. I haven't had any updates since June. Could you urgently provide me with an estimated date of completion?

Otherwise, I'm afraid that my only recourse will be an appeal, possibly followed by a lawsuit.

Thanks in advance.

Best,
Emmanuel

From: United States Agency for International Development

Dear Mr. Freudenthal: My apologies for the delay. I will work to provide
interim responses until completion.

Pamela A-Campbell

*Senior FOIA Specialist USAID – US Agency for International
DevelopmentBureau for Management, Office of Management Services,
Information and Records Division (M/MS/IRD) *
*USAID Annex, Room 2.4C * **1300 Pennsylvania Avenue, NW ** * **Washington,
DC 20523 *
*Direct: (202) 921-5010 • parringtoncampbell@usaid.gov
<parringtoncampbell@usaid.gov>*

From: United States Agency for International Development

Dear Mr. Freudenthal:

Please allow me to apologize for the delay. You should receive a response
on/about November 20, 2020 until completion of your request.

Additionally, please be advised that pursuant 5 U.S.C. § 552(a)(6)(D) (as
amended, effective Oct. 2, 1997), an agency or component of an agency that
maintains two or more processing tracks must handle its requests on a
first-in, first-out basis within each track, but will have the flexibility
to respond to relatively simple FOIA requests more quickly through its
multitrack system. Your request was not categorized as a simple request as
we had to consult with multiple sources and review voluminous documents,
classifying this as a complex request.

Thank you for the patience you have already shown, as I work until you are
made whole.

Pamela A-Campbell

*Senior FOIA Specialist USAID – US Agency for International
DevelopmentBureau for Management, Office of Management Services,
Information and Records Division (M/MS/IRD) *
*USAID Annex, Room 2.4C * **1300 Pennsylvania Avenue, NW ** * **Washington,
DC 20523 *
*Direct: (202) 921-5010 • parringtoncampbell@usaid.gov
<parringtoncampbell@usaid.gov>*

From: Emmanuel Freudenthal

Dear Ms Campbell,

Thanks for your update. I'm looking forward to receiving the documents by 20th November.

Best,
Emmanuel

From: United States Agency for International Development

Dear Mr. Freudenthal:

The first interim response is in clearance. You should receive it on
December 1. My apologies for the further day.

Pamela A-Campbell

*Senior FOIA Specialist USAID – US Agency for International
DevelopmentBureau for Management, Office of Management Services,
Information and Records Division (M/MS/IRD) *
*USAID Annex, Room 2.4C * **1300 Pennsylvania Avenue, NW ** * **Washington,
DC 20523 *
*Direct: (202) 921-5010 • parringtoncampbell@usaid.gov
<parringtoncampbell@usaid.gov>*

From: United States Agency for International Development

December 1, 2020 Dear Mr. Fredenthal: Attached is the first interim response toyour April 17, 2020 FOIA request to the USAID.  You requested all of thereports received by USAID from recipients of USAID funding to the Ebolaresponse in the Democratic Republic of Congo. The reports would include Federal Financial Reports, PerformanceReports, Annual Audits, and/or Foreign Tax (VAT) Reports. The recipients wouldinclude all NGOs, governmental institutions and multilateral institutions. (Date Range for Record Search: From 8/1/2018To 4/17/2020). lease be advised that this is not our finalresponse as we are still awaiting further records from the respective programs.The records will be assessed and processed upon receipt. We will continue toprovide you with interim releases until such time all records have beenreceived. Sincerely,

Christopher Colbow, Chief
FOIA Public Liaison
FOIA Officer/Agency Records Officer
Bureau for Management
Office of Management Services
Information and Records Division

From: Emmanuel Freudenthal

Dear Mr Colbow,

Thanks. I'm looking forward to your final response.

Best,
Emmanuel

From: United States Agency for International Development

Dear Mr. Freudenthal:

I certainly appreciate your patience as we work to provide responses until
you are made whole. I have been out of the office since December 24, 2020
just returning this Monday, and plan to work on a review and provide
another interim soonest.

Thank you kindly.

Pamela A-Campbell

*Senior FOIA Specialist USAID – US Agency for International
DevelopmentBureau for Management, Office of Management Services,
Information and Records Division (M/MS/IRD) *
*USAID Annex, Room 2.4C * **1300 Pennsylvania Avenue, NW ** * **Washington,
DC 20523 *
*Direct: (202) 921-5010 • parringtoncampbell@usaid.gov
<parringtoncampbell@usaid.gov>*

From: Emmanuel Freudenthal

Dear Ms Campbell,

I hope you had a pleasant break. I'm looking forward to your response.

Best,
Emmanuel

From: United States Agency for International Development

Dear Mr. Freudenthal:

This email confirms receipt. I will follow-up with a status update by
the end of the week.

Pamela A-Campbell

*Senior FOIA Specialist USAID – US Agency for International
DevelopmentBureau for Management, Office of Management Services,
Information and Records Division (M/MS/IRD) *
*USAID Annex, Room 2.4C * **1300 Pennsylvania Avenue, NW ** * **Washington,
DC 20523 *
*Direct: (202) 921-5010 • parringtoncampbell@usaid.gov
<parringtoncampbell@usaid.gov>*

From: United States Agency for International Development

Dear Mr. Freudenthal:

The FOIA office has additional records that need processing.
Unfortunately, the FOIA office is working through the backlog in addition
to staff shortages. The plan is to provide interim responses until we can
bring this case to closure. The next target for another release will be
on/before March 31, 2021.

I appreciate your patience in the past and ask you to please continue to
work with the FOIA team during this pandemic.

Thank you kindly.

Pamela A-Campbell

*Senior FOIA Specialist USAID – US Agency for International
DevelopmentBureau for Management, Office of Management Services,
Information and Records Division (M/MS/IRD) *
*USAID Annex, Room 2.4C * **1300 Pennsylvania Avenue, NW ** * **Washington,
DC 20523 *
*Direct: (202) 921-5010 • parringtoncampbell@usaid.gov
<parringtoncampbell@usaid.gov>*

From: United States Agency for International Development

Dear Mr. Freudenthal:

This email is to inform you that you will not be receiving an interim
response today as indicated on my February 12, 2021 email communication. I
should have more information by the end of next week on the progress.

Pamela A-Campbell

*Senior FOIA Specialist USAID – US Agency for International
DevelopmentBureau for Management, Office of Management Services,
Information and Records Division (M/MS/IRD) *
*USAID Annex, Room 2.4C * **1300 Pennsylvania Avenue, NW ** * **Washington,
DC 20523 *
*Direct: (202) 921-5010 • parringtoncampbell@usaid.gov
<parringtoncampbell@usaid.gov>*

From: United States Agency for International Development

Dear Mr. Freudenthal:

We are still in the process of review. I hope to provide you a response
soon.

Pamela A-Campbell

*Senior FOIA Specialist USAID – US Agency for International
DevelopmentBureau for Management, Office of Management Services,
Information and Records Division (M/MS/IRD) *
*USAID Annex, Room 2.4C * **1300 Pennsylvania Avenue, NW ** * **Washington,
DC 20523 *
*Direct: (202) 921-5010 • parringtoncampbell@usaid.gov
<parringtoncampbell@usaid.gov>*

From: United States Agency for International Development

Dear Mr. Freudenthal:

Your FOIA request has been reassigned to Ms. Starr Lewis who is also copied
on this email. Moving forward, Ms. Lewis will be communicating with you
regarding the developments and status updates.

Thank you for your continued patience.

Pamela A-Campbell

*Senior FOIA Specialist USAID – US Agency for International
DevelopmentBureau for Management, Office of Management Services,
Information and Records Division (M/MS/IRD) *
*USAID Annex, Room 2.4C * **1300 Pennsylvania Avenue, NW ** * **Washington,
DC 20523 *
*Direct: (202) 921-5010 • parringtoncampbell@usaid.gov
<parringtoncampbell@usaid.gov>*

From: United States Agency for International Development

Hi Mr. Freudenthal,

Please feel free to contact me for status updates or questions pertaining
to your request.

Warm regards,
Starr
--
*Starr Lewis*
FOIA Specialist
U.S. Agency for International Development
Bureau for Management
Office of Management Services
Information and Records Division
(M/MS/IRD)
Telephone Number: (202) 710-2036
email: slewis@usaid.gov <slewis@usaid.gov>

From: United States Agency for International Development

Greetings Mr. Freudenthal:

Thank you for your email.

Currently we are reviewing the remaining documents provided to us by the
Operating Unit. Due to the voluminous amount of documents, it is taking a
little longer to review.

Once the review is complete, I will provide you with an update.

Thank you for your patience, and please don't hesitate to contact me if you
have any questions or concerns.

Warm regards,
Starr
--
*Starr Lewis*
FOIA Specialist
U.S. Agency for International Development
Bureau for Management
Office of Management Services
Information and Records Division
(M/MS/IRD)
Telephone Number: (202) 710-2036
email: slewis@usaid.gov <slewis@usaid.gov>

From: Emmanuel Freudenthal

Dear Mr Starr,

Thanks for the update. I look forward to receiving the documents.

Best,
Emmanuel

From: United States Agency for International Development

Greetings:

Currently I am not able to provide you with an estimated date of
completion, however I will work on getting you documents on a rolling
basis.

I will be in contact with you soon to provide you with an update regarding
this process.

Warm regards,
Starr
--
*Starr Lewis*
FOIA Specialist
U.S. Agency for International Development
Bureau for Management
Office of Management Services
Information and Records Division
(M/MS/IRD)
Telephone Number: (202) 710-2036
email: slewis@usaid.gov <slewis@usaid.gov>

From: Emmanuel Freudenthal

Dear Mr Lewis,

How many documents are you looking at? And how many pages?

This request is quite specific and narrow. Nevertheless it has been extremely delayed. I would prefer not to involve a lawyer.

Best,
Emmanuel

From: United States Agency for International Development

Hi Mr. Freudenthal,

I apologize for the delay, however there are over 2100 pages responsive to
your request.

Please note that I have been actively reviewing the documents,
unfortunately I do not have a timeframe for completion.

I will follow up with you early next week to provide an update.

Thank you,
Starr
--
*Starr Lewis*
FOIA Specialist
U.S. Agency for International Development
Bureau for Management
Office of Management Services
Information and Records Division
(M/MS/IRD)
Telephone Number: (202) 710-2036
email: slewis@usaid.gov <slewis@usaid.gov>

From: United States Agency for International Development

Greetings Mr. Freudenthal:

Just a brief update: I have completed my review of the documents responsive
to your request. There are some additional actions that I need to complete,
however I will keep you posted as these actions are completed.

I hope to have an update for you by the end of this week, or early next
week.

Thank you for your patience.

Have a great day.
--
*Starr Lewis*
FOIA Specialist
U.S. Agency for International Development
Bureau for Management
Office of Management Services
Information and Records Division
(M/MS/IRD)
Telephone Number: (202) 710-2036
email: slewis@usaid.gov <slewis@usaid.gov>

From: United States Agency for International Development

Greetings Mr. Freudenthal:

I hope that this email finds you well.

Please find attached, the submitter notification as it pertains to your
April 17, 2020 Freedom of Information Act (FOIA) request.

Thank you for your continued patience.

If you have any questions, please do not hesitate to contact me.

Warm regards,
Starr
--
*Starr Lewis*
FOIA Specialist
U.S. Agency for International Development
Bureau for Management
Office of Management Services
Information and Records Division
(M/MS/IRD)
Telephone Number: (202) 710-2036
email: slewis@usaid.gov <slewis@usaid.gov>

From: Emmanuel Freudenthal

Dear Mr Lewis,

Thanks for the update.

Does that mean that I'll receive the documents in about 10 days, after the response of the organisations concerned?

Best,
Emmanuel

From: United States Agency for International Development

Hi Mr. Freudenthal,

Once we receive the release recommendations from the various businesses,
I'll provide you with an update on where we are in providing you with some
responsive documents.

Please look forward to hearing from me on or before October 21, 2021.

Thank you,
Starr
--
*Starr Lewis*
FOIA Specialist
U.S. Agency for International Development
Bureau for Management
Office of Management Services
Information and Records Division
(M/MS/IRD)
Telephone Number: (202) 710-2036
email: slewis@usaid.gov <slewis@usaid.gov>

From: United States Agency for International Development

Greetings Mr. Freudenthal:

I have received responses from a few of the businesses that we reached out
to.

I will work on reviewing the responses and documents this week.

Please feel free to contact me if you have any questions.

V/r,
Starr
--
*Starr Lewis*
FOIA Specialist
U.S. Agency for International Development
Bureau for Management
Office of Management Services
Information and Records Division
(M/MS/IRD)
Telephone Number: (202) 710-2036
email: slewis@usaid.gov <slewis@usaid.gov>

From: United States Agency for International Development

Greetings Mr. Freudenthal,

In my last email I indicated that I would reach out to you on or before
October 21, 2021 with any updates.

I apologize for not reaching out to you sooner.

We have begun our assessment of the documents, and will work on getting you
a second interim response as soon as possible.

Warm regards,
Starr
--
Starr Lewis
*FOIA Specialist *
*U.S. Agency for International Development *
*Bureau for Management *
*Office of Management Services*
*Information and Records Division *
*(M/MS/IRD) *
*Telephone Number: (202) 710-2036*
*email*: slewis@usaid.gov <slewis@usaid.gov>

From: United States Agency for International Development

Greetings:

The records provided in response to your request are still pending review.

I will follow up with you a week from today to provide you with an update.

V/r,
Starr
--
Starr Lewis
*FOIA Specialist *
*U.S. Agency for International Development *
*Bureau for Management *
*Office of Management Services*
*Information and Records Division *
*(M/MS/IRD) *
*Telephone Number: (202) 710-2036*
*email*: slewis@usaid.gov <slewis@usaid.gov>

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