All communications to and from Richard Pinedo (Department of Housing and Urban Development)

Kat B filed this request with the Department of Housing and Urban Development of the United States of America.

It is a clone of this request.

Tracking #

18-FI-HQ-01149

Multi Request All communications to and from Richard Pinedo
Est. Completion Jan. 25, 2019
Status
Fix Required

Communications

From: Kat B

To Whom It May Concern:

Pursuant to the Freedom of Information Act, I hereby request the following records:

All communications, to and from, Richard Pinedo.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Kat B

From: Department of Housing and Urban Development


From: Kat B

Hello,

This email is in regards to request 18-FI-HQ-01149. Please allow me to clarify my request.

I am looking for any email communications between Richard Pinedo and Secretary Ben Carson in the date range of January 20, 2017 and the present day. Please let me know if there are any more clarifications I should make to this request.

Best,

From: Kat B

Hello,

This email is in regards to request 18-FI-HQ-01149. Please allow me to clarify my request.

I am looking for any email communications between Richard Pinedo and Secretary Ben Carson in the date range of January 20, 2017 and the present day. Please let me know if there are any more clarifications I should make to this request.

Best,

From: Department of Housing and Urban Development

Okay, thanks for responding.

From: Department of Housing and Urban Development

Okay, thanks for replying.

From: Department of Housing and Urban Development

Hello,

Your request is currently being searched via HUD's electronic discovery system and you will be sent a response when search and review are completed.

From: Department of Housing and Urban Development

Hello,

Your request is currently being searched via HUD's electronic discovery system and you will be sent a response when search and review are completed.

From: Department of Housing and Urban Development

Hello,

I attempted to send this acknowledgement letter to Ms. Taylor Amarel but the email address wasn't valid.

Can you ensure this acknowledgement letter gets to her?

From: Department of Housing and Urban Development

Hello,

Your request asks for emails. It requires utilization of the Department's eDiscovery tool for a search for responsive records. The Department's eDiscovery tool is contracted with a third-party. The system utilized by this contractor auto-assigns a collection date on a first-in-first-out basis, and is capable of collecting records for a set number of custodians per day. As a result, the Department does not maintain direct control over the collection process and cannot alter the scheduled collection date for a particular request.

Given the high volume of requests for eDiscovery searches, the third-party system is operating at capacity with a significant backlog. Once the record collection has been completed, responsive records will be delivered to the FOIA Branch for review. At that time, we will work diligently to finalize your request as quickly as possible.
---

From: Department of Housing and Urban Development

Hello,

Your request is still being processed and response will be sent to you once completed

From: Department of Housing and Urban Development

Your request is still being processed and you will receive a response once processing is completed.

From: Department of Housing and Urban Development

You should receive a response by January 25.

From: Department of Housing and Urban Development

All muckrock requests are waiting in the queue to reach the front of the line for the contractor to apply the submitted keywords.

I will receive a notification when the contractor starts working on the keyword request and then a final notification when the data is ready.

When they have reached that point I will send you notification with an estimated date when the data will be ready for me to review.

From: Department of Housing and Urban Development

Your request is waiting in the queue to reach the front of the line for the contractor to apply the submitted keywords.

I will receive a notification when the contractor starts working on the keyword request and then a final notification when the data is ready.

When they have reached that point I will send you notification with an estimated date when the data will be ready for me to review.

From: Department of Housing and Urban Development

Your request is waiting in the queue to reach the front of the line for the contractor to apply the submitted keywords.

I will receive a notification when the contractor starts working on the keyword request and then a final notification when the data is ready.

When they have reached that point I will send you notification with an estimated date when the data will be ready for me to review.

From: Department of Housing and Urban Development

This case/keyword request has not been scheduled because no scheduling slots are available. Scheduling will occur when scheduling slots are available.

From: Department of Housing and Urban Development

Hello, This email acknowledges theDepartment of Housing and Urban Development’s present processing of yourFreedom of Information Act (FOIA) request and that unusual circumstancesexists. Pursuantto the FOIA, 5 USC 552(a)(6)(A)(i), once HUD properly receives a FOIA request,the Department has 20 working days within which to make a determination on therequest unless unusual circumstances exist. Under unusual circumstances, suchas an agency’s backlog, or the need to examine a voluminous amount of recordsrequired by the request, HUD can extend the 20-day time limit for processing arequest.  Presently, unusual andexceptional circumstances exist. Also,HUD has experienced FOIA staff changes that have contributed to a tremendous backlogand extensive delays in the ability to process incoming requests in a timely,and other changes as well as field policy changes thathave contributed to a tremendous backlog and extensive delays in the ability toprocess incoming requests in a timely manner. Oureffort is to provide responses to all FOIA requesters who are stillinterested in receiving them. In doing so, w e must apply the Departments’ first in and first out FOIAprocedures, as there are many requests surrounding each other. The Department apologizes for the delay in processing your FOIA request. In addition, y our request asksfor electronic communications/emails entries of at least one HUD employee. Yourrequest requires use of the Department’s eDiscovery tool to search forresponsive records. Since your requestwill most likely require a request of and use of the Department’s eDiscoverytool for a search of responsive records, it may take an estimated time of morethan 12 months for the Department’s FOIA Branch staff to receive responsiverecords pertaining to your request. The Department’s eDiscovery tool iscontracted with a third-party that uses a system which auto-assigns acollection date on a first-in and first-out basis and is only capable ofcollecting records for a set number of custodians per day.  As a result,the Department does not maintain direct control over the collection process andcannot alter the scheduled collection date for a particular request. Given the high volume of requests for eDiscovery searches, the third-partysystem is operating at capacity with a significant backlog.  Once therecord collection has been completed, responsive records will be delivered tothe FOIA Branch for review.  At that time, we will work diligently tofinalize your request as quickly as possible. Your eDiscovery search requesthas not yet been scheduled to begin. Oureffort is to provide responses to all FOIA requesters who are stillinterested in receiving them. In doing so, w emust apply the Departments’ first in and first out FOIA procedures, as thereare many requests surrounding each other.  However, if you are stillinterested, I assure you that we will provide a response to your request assoon as possible. Please, let me know, via email to me at yourearliest convenience, whether or not you are still interested in receiving aresponse to your Department of Housing and Urban Development FOIA request. You must confirm via email to me at within 10 business days from the date of thisnotice that you want to continue with your request. If you do not confirm thatyou are still interested in receiving a response to your HUD FOIA requestwithin that time, your request will be administratively withdrawn. Please beadvised that such an action will not preclude you from filing this or otherrequests in the future. (mailto:william.d.smith@hud.gov) william.d.smith@hud.gov Ifyou wish to modify your FOIA request for any reason at this time, please sendyour request modification to me via my email address shown above, at william.d.smith@hud.gov , as soon as possible to enable the Department to initiatethe process for an appropriate response to you. Also, you may contact the Office of GovernmentInformation Services (OGIS) at the National Archives and Records Administrationto inquire about the FOIA mediation services they offer.  The contactinformation for OGIS is as follows: Officeof Government Information Services National Archives and Records Administration 8601Adelphi Road-OGIS CollegePark, Maryland 20740-6001 Telephone: 202-741-5770, toll free at 1-877-684-6448 FAX:202- 741-5769 Email:at ogis@nara.gov Ifyou decide to appeal, your appeal should include copies of your original requestand this response, as well as a discussion of the reasons supporting theappeal.   Theenvelope should be plainly marked to indicate that it contains a FOIA appealand be addressed to: U.S. Department of Housing and Urban Development Attention:  FOIA Appeals Office of General Counsel Office of Ethics and Appeals Law Division 451Seventh Street, SW,Suite 2130 Washington,DC 20410 Telephone:(202) 708-3815 Youmay also submit your appeal on line at: https://www.hud.gov/program_ offices/administration/foia/ foiaappealsor email at . HUDFOIAappeasls@hud.gov

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