Wednesday, April 23, 2014
 

FOI Request

5 oldest FOIA requests (Defense Finance and Accounting Service)

Requested by jasonsmathers on Dec. 9, 2010 for the Defense Finance and Accounting Service of United States of America and fufilled on Feb. 10, 2014

Status: Completed


From Jason Smathers on Dec. 8, 2010:

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request the following records:

All records referencing the five oldest FOIA and Privacy Act requests which are still being processed that contain remarks, comments, notes, explanations, etc. made by your personnel or contractors about the processing of these requests (and appeals, if appropriate), the invocation of exemptions, or related matters. This is to include any analysts' notes made during the processing of the requests, any standard worksheets completed by the analysts, any justifications for exemption invocations or other supporting documentation provided to the Appeals Authority, and any correspondence referencing the requests, including tasking orders, emails, and coordination documentation. However, any records previously released to the original requesters in unredacted form may be excluded from this request. Additionally, please provide the initial request letters for the 5 oldest open FOIA/PA requests.

When processing this request, please note that the D.C. Circuit has previously held that agencies have a duty to construe the subject material of FOIA requests liberally to ensure responsive records are not overlooked. See Nation Magazine, Washington Bureau v. U.S. Customs Service, 71 F.3d 885, 890 (D.C. Cir. 1995). Accordingly, you are hereby instructed that the term “record” includes, but is not limited to: 1) all email communications to or from any individual within your agency; 2) memoranda; 3) inter-agency communications; 4) sound recordings; 5) tape recordings; 6) video or film recordings; 7) photographs; 8) notes; 9) notebooks; 10) indices; 11) jottings; 12) message slips; 13) letters or correspondence; 14) telexes; 15) telegrams; 16) facsimile transmissions; 17) statements; 18) policies; 19) manuals or binders; 20) books; 21) handbooks; 22) business records; 23) personnel records; 24) ledgers; 25) notices; 26) warnings; 27) affidavits; 28) declarations under penalty of perjury; 29) unsworn statements; 30) reports; 31) diaries; or 32) calendars, regardless of whether they are handwritten, printed, typed, mechanically or electronically recorded or reproduced on any medium capable of conveying an image, such as paper, CDs, DVDs, or diskettes.

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Jason Smathers
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Daytime: (617) 299-1832
For mailed responses, please address:
MuckRock
185 Beacon St. #3
Somerville, MA 02143

 
From Office of Corporate Communications on Jan. 19, 2011:

Jason Smathers
MuckRock
185 Beacon St. #3
Somerville, MA 02143

Dear Mr. Smathers:

This letter is in response to your request under the Freedom of
Information Act (FOIA) dated for records pertaining to FOIA requests
being processed by this Agency. Your request was received in this Office
and assigned case number 11-HQ-0585. The request was recently forwarded
to this Office for reply by another Agency location.

Enclosed are documents that are appropriate for release with excisions
made pursuant to 5 U.S.C. 552(b) (6), which pertains to information, the
release of which would constitute a clearly unwarranted invasion of the
personal privacy of a third party/parties.

The fees for processing your FOIA request have been waived as
the cost to process your request was less than $15.00.

If you believe this partial denial to be improper, you may appeal this
denial in writing to our agency's appellate authority by writing to:
Director, DFAS Corporate Communications, 8899 East 56th Street,
Indianapolis, IN 46249, explaining why you disagree with this
determination, no later than 60 calendar days after the date of this
letter. A copy of this letter must be attached to your appeal request.
Clearly mark your appeal letter and envelope.

If I can be of further assistance, you may contact me at the above
address.

Thomas Fasham
Freedom of Information Act/Privacy Act Officer-Cleveland
Office of Corporate Communications
Phone (216) 522-5225
Fax (216) 522-6530

 
From Defense Finance and Accounting Service on Jan. 19, 2011:

5 oldest FOIA requests (Defense Finance and Accounting Service)
5 oldest FOIA requests (Defense Finance and Accounting Service)
View | Download
The 5 oldest FOIA requests submitted to the Defense Finance Accounting Service.
 
From Jason Smathers on Jan. 26, 2011:

The documents I requested included the initial request letter which was not included. Furthermore, unless you have not begun to process the request, additional records should exist such as taskers and worksheets.

Please conduct a complete search for the initially requested records.

Best Regards,
Jason Smathers

 
From Office of Corporate Communications on Jan. 26, 2011:

I should have a partial response to you today on the cases I worked on, the others I will obtain from our Indianapolis location.

Thomas Fasham
Freedom of Information Act/Privacy Act Officer-Cleveland
Office of Corporate Communications
Phone (216) 522-5225
Fax (216) 522-6530

FOR OFFICIAL USE ONLY: This transmission may contain information or data protected from disclosure under the Privacy Act of 1974, as amended. It is your responsibility to protect such information from unauthorized access or disclosure. If you have received this transmission in error, please notify the sender immediately and delete the transmissions. FOR OFFICIAL USE ONLY

 
From MuckRock to Defense Finance and Accounting Service on Oct. 8, 2013:

Hello,

According to our records, this request was never completed. Please provide an update.

Thank you.

 
From MuckRock.com to Defense Finance and Accounting Service on Nov. 7, 2013:

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Dec. 9, 2010. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #11-HQ-0585.

Thank you for your help.

 
From FASHAM, THOMAS CIV DFAS to Jason Smathers on Nov. 7, 2013:

This is in process. The requests were from 2011 and were processed by multiple persons at different sites.

Thomas Fasham
Freedom of Information Act/Privacy Act Officer-Cleveland
FOIA/PA ADHERENCE DIVISION
Phone (216) 522-5225

"A conclusion is the place where you got tired of thinking."

CONFIDENTIALITY AND RELEASE NOTICE: This confidential communication (including attachments) is intended for the sole authorized use of the addressee(s) and may contain For Official Use Only (FOUO), Personally Identifiable Information (PII), or Freedom of Information Act (FOIA) information. Please ensure that all information is protected from unauthorized access and/or disclosure. Also please be aware: the release of all FOIA requests to external requesters is the responsibility of the FOIA/PA Office (Corporate Communications). This communication may also contain information that is LEGALLY PRIVILEGED and covered by the Electronic Privacy Act, 18 USC 2510-2521. If you are not the intended recipient, you are notified that any dissemination, distribution or duplication of this communication is strictly prohibited.

 
From MuckRock.com to Defense Finance and Accounting Service on Dec. 7, 2013:

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Dec. 9, 2010. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #11-HQ-0585.

Thank you for your help.

 
From FASHAM, THOMAS CIV DFAS to Jason Smathers on Dec. 10, 2013:

Here is a partial response, redactions have been made pursuant to FOIA exemption 6 to protect personal privacy.

Thomas Fasham
Freedom of Information Act/Privacy Act Officer-Cleveland
FOIA/PA ADHERENCE DIVISION
Phone (216) 522-5225

"A conclusion is the place where you got tired of thinking."

CONFIDENTIALITY AND RELEASE NOTICE: This confidential communication (including attachments) is intended for the sole authorized use of the addressee(s) and may contain For Official Use Only (FOUO), Personally Identifiable Information (PII), or Freedom of Information Act (FOIA) information. Please ensure that all information is protected from unauthorized access and/or disclosure. Also please be aware: the release of all FOIA requests to external requesters is the responsibility of the FOIA/PA Office (Corporate Communications). This communication may also contain information that is LEGALLY PRIVILEGED and covered by the Electronic Privacy Act, 18 USC 2510-2521. If you are not the intended recipient, you are notified that any dissemination, distribution or duplication of this communication is strictly prohibited.

smathers_Redacted
smathers_Redacted
View | Download
 
From MuckRock.com to Defense Finance and Accounting Service on Jan. 9, 2014:

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Dec. 9, 2010. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #11-HQ-0585.

Thank you for your help.

 
From MuckRock.com to Defense Finance and Accounting Service on Feb. 8, 2014:

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Dec. 9, 2010. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #11-HQ-0585.

Thank you for your help.

 
From FASHAM, THOMAS CIV DFAS to Jason Smathers on Feb. 10, 2014:

Attached are the documents I received from the Indianapolis site. They advise me that all other responsive records have been disposed of in accordance with Agency Disposition Schedule.

Thomas Fasham
Freedom of Information Act/Privacy Act Officer-Cleveland
FOIA/PA ADHERENCE DIVISION
Phone (216) 522-5225

"A conclusion is the place where you got tired of thinking."

CONFIDENTIALITY AND RELEASE NOTICE: This confidential communication (including attachments) is intended for the sole authorized use of the addressee(s) and may contain For Official Use Only (FOUO), Personally Identifiable Information (PII), or Freedom of Information Act (FOIA) information. Please ensure that all information is protected from unauthorized access and/or disclosure. Also please be aware: the release of all FOIA requests to external requesters is the responsibility of the FOIA/PA Office (Corporate Communications). This communication may also contain information that is LEGALLY PRIVILEGED and covered by the Electronic Privacy Act, 18 USC 2510-2521. If you are not the intended recipient, you are notified that any dissemination, distribution or duplication of this communication is strictly prohibited.

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From FASHAM, THOMAS CIV DFAS to Jason Smathers on Feb. 21, 2014:

This is the only document located at Indianapolis location. All others have been destroyed in accordance with Agency disposition schedule.
Thomas Fasham
Freedom of Information Act/Privacy Act Officer-Cleveland
FOIA/PA ADHERENCE DIVISION
Phone (216) 522-5225

"A conclusion is the place where you got tired of thinking."

CONFIDENTIALITY AND RELEASE NOTICE: This confidential communication (including attachments) is intended for the sole authorized use of the addressee(s) and may contain For Official Use Only (FOUO), Personally Identifiable Information (PII), or Freedom of Information Act (FOIA) information. Please ensure that all information is protected from unauthorized access and/or disclosure. Also please be aware: the release of all FOIA requests to external requesters is the responsibility of the FOIA/PA Office (Corporate Communications). This communication may also contain information that is LEGALLY PRIVILEGED and covered by the Electronic Privacy Act, 18 USC 2510-2521. If you are not the intended recipient, you are notified that any dissemination, distribution or duplication of this communication is strictly prohibited.

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View | Download
 
  • 5 oldest FOIA requests (Defense Finance and Accounting Service)
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