Mobile Biometric Technologies (Tukwila Police Department)

RE: REQUEST FOR PUBLIC RECORDS RECEIVED 08/17/15 ~ TPD PDR15-45

Dear Michael Morisy,
The Tukwila Police Department is in receipt of your public records request received by the Tukwila Police Department on August 17th, 2015, regarding records associated with:

Mobile biometric technologies can be defined as any mobile device or mobile app used by law enforcement agencies to scan, capture, analyze, store, or automatically recognize any physical or biological characteristic of a subject. Commonly used mobile biometric technologies include fingerprint/thumbprint collection, facial recognition, scans of the iris or other elements of the human eye, Rapid DNA, and tattoo recognition. (Please see below for examples.)

Pursuant to Massachusetts Public Records Law, M.G.L. c.66, §10, I request the following records pertaining to mobile biometric technologies, including those listed above, as well as other biometric technologies I have not identified:

1) Purchasing and procurement documents, including but not limited to: purchase orders, RFPs, responses to RFPs, invoices and contracts

2) Policy, procedural, and training documents, including but not limited to: use policies, standard operating procedures, training materials, presentations, privacy assessments, data retention policies, and other guidelines

3) Programming documents, including but not limited to: funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports

4) Audit documents, including but not limited to: audits of the system, misuse reports, and reports to oversight bodies

In your response, I would appreciate that you individually address each of the above categories of documents individually.

In addition to the above classes of documents, I am also seeking the following information:

- The total number of individuals whose biometric data has been collected over the last three years,
- The total number of [biometric data points] contained in the agency’s database
- The retention period for biometric data
- The number of mobile biometrics devices purchased and in use
- The total number of authorized users of the mobile biometrics devices
- Which external agencies and entities have access to biometric data in the database and under what conditions,
- Whether biometric data is combined with biographic data such as name and address in the database, and
- The process by which data is entered into the database

The Revised Code of Washington (RCW) requires a prompt response to all requests for public record. Within five business days, the City must:

1. Make the record available for inspection or copying;

2. Provide an internet address and link on the agency’s website to the specific records requested;

3. Acknowledge that the request has been received and provide a reasonable estimate of when records will be available;

4. Deny the request and provide a statutory reason as to why the request is being denied.

Department staff members are searching City systems to identify documents responsive to the request. Due to the nature and expanse of the request, records may be provided in installments, with the availability of the first installment on or before September 11th, 2015.

Copying charges are .15 cents per single-sided, standard-sized documents. Oversized documents, or those sent out for reproduction, will be billed to the requester. Charges are payable upon receipt of notice. Review of the records and/or payment for installments must be made within 30 days of notification of availability in order for further installments to be provided. There is no charge for any records that are stored digitally and reproduced/released digitally. (As it relates to this request, I believe that most of the documents that we have associated with this request will be digital in nature.)

If you have any questions, please do not hesitate to contact me at 206 431-3669. If you could acknowledge receipt of this email, it would be appreciated. Thank you.

Sincerely,

Eric Drever
Commander
Tukwila Police Department
6200 Southcenter Blvd
Tukwila, WA 98188
(206) 431-3669
E.Drever@TukwilaWA.gov<mailto:E.Drever@TukwilaWA.gov>

The City of Opportunity, the Community of Choice

“When others are at their worst, we must be at our best.” – WSHNA

** NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account is a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party.**

The information contained in this electronic communication is personal, privileged, and/or confidential information intended only for the use of the individual(s) or entity(ies) to which it has been addressed. If you read this communication and are not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication, other than delivery to the intended recipient is strictly prohibited. If you have received this communication in error, please immediately notify the sender by reply e-mail. Thank you.

RE: REQUEST FOR PUBLIC RECORDS RECEIVED 08/17/15 ~ PDR15-45 Release of Records

Dear Michael Morisy,

Your requested records are ready for release at this time.

To access these records, an FTP server account has been set up for you to download the associated files. Please go to the link shown below and enter in the password. You will have until October 8th, 2015, to download the files. After this date, the files will be removed from the site.

FTP link: https://cloud.tukwilawa.gov/data/public/7753d8.php

Password: PDR15-45 9/8/15 (case sensitive)

If you have any questions, difficulties downloading the records, or if you need more time to access the FTP site, please do not hesitate to contact me at 206 431-1806 or by email. This fulfills your records request.

If you could please acknowledge receipt of this email, it would be appreciated. Thank you.

Sincerely,

Leon Richardson
Records Manager
Tukwila Police Department
6200 Southcenter Blvd
Tukwila, WA 98188
(206) 433-1806
L.Richardson@TukwilaWA.gov<mailto:L.Richardson@TukwilaWA.gov>

The City of Opportunity, the Community of Choice

** NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account is a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party.**

The information contained in this electronic communication is personal, privileged, and/or confidential information intended only for the use of the individual(s) or entity(ies) to which it has been addressed. If you read this communication and are not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication, other than delivery to the intended recipient is strictly prohibited. If you have received this communication in error, please immediately notify the sender by reply e-mail. Thank you.