2020 Vigilant Data Sharing Information - Automated License Plate Reader (ALPR) (Torrance Police Department)

Dear Requester,

This is confirmation that your Public Records Act request has been received on 3/8/2020 and is being processed. You requested Other records, which you described as “To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Part A: Information related to Automated License Plate Reader (ALPR) data sharing.

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

Part B: Information Related to Numbers of “Detections” (plate scans) and “Hits” (plate scans that matched to a hotlist)

5) The aggregate number of detections collected during 2018;
6) The aggregate number of “hits” during 2018;
7) The aggregate number of detections collected during 2019;
8) The aggregate number of “hits” during 2019.

Approximately two years ago your agency provided the equivalent information in response to a records request. You can view your agency’s previous release here:
https://www.eff.org/pages/explore-alpr

For items 1-4: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.
The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

For items 5-8: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Dave Maass

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/

Thank you for your interest in the City of Torrance. We will be contacting you with a prepared response in regards to your request. If you have any questions, or wish to discuss this further, please contact the Office of the City Clerk at (310) 618-2870 or cityclerk@torranceca.gov.

There may be a delay in processing your request due to digital impacts.  If you have questions, please call us.

Sincerely,

Office of the City Clerk
City of Torrance

Track the issue status and respond at: https://mycusthelp.com/TORRANCECA//_cs/RequestEdit.aspx?rid=5677 (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFnwa3lfuXYmZB1P4RErXRoAKUwCgVBfqZWO8TwVCY7QnIUlPagbeTPkPO6FEqBtt8o1jGqXy1agZODAL00oXV4s-3DQiNn_PA9vROimiZubpXBq-2Bd5TGMzK26h4lYoaESJ-2F3qz8ftTiyrDdneNxv2ftRtu4-2Fud82QIO0Phipy0ALnVl-2F7nRmelPD6swT4vZqAb2Wb9w9yaXkts9Hl6135dz01ikG1e11PUlRO1DSni-2FPO3-2BdVWRrIYFSknU6MdSjFASYiiDJFfGE3KY3-2FzF227Rmq8NssSdqzUk5pmpS2Kb0yuJGMBq0D3QZ9oVgZR5qu9-2BPhPootSTiP0aY2Q444nXyPigD1pw-2Fb881P6-2FBeO-2Bo935So-2BgP8RQ5NaR6AFi09n1oISk5-2B3gwYtGlCploEWnLqvq76tqncOt0r8winaRXZQ-2FL8dMf41Zreb4aeJ-2B4CUCmAFEHGMY0hMxkoT6619l1eqsbFVIPx6BCdHpsW-2BAKw-2FVU0FU0sHff4MiZe4X2C4iVAeSmuE-3D)

3/8/2020
Dave Maass MuckRock News DEPT MR 89447411A Highland Ave Somerville MA 02144
Dear Requester:
In response to your records request received on 3/8/2020 11:08:39 PM for Police records, the City of Torrance needs additional time to search for your records.
The City Clerk's Office will contact you within fourteen (14) days as to whether the City of Torrance is in possession of records responsive to your request.
Thank you for your interest in the City of Torrance. If you have any questions, or wish to discuss this further, please contact the City Clerk's Office at (310) 618-2870.
Sincerely,

City Clerk's Office
City of Torrance

--- Please respond above this line ---
Dear Requester, The City of Torrance has declared an Emergency in response to the COVID-19 crisis ( Proclamation of Existence of A Local Emergency and Resolution No. 2020-11 ). In addition, the State of California has issued a "stay home" order (Executive Order N-33-20) and the County of Los Angeles has issued a "Safer At Home" order (issued 3/21/2020), which are applicable to the City of Torrance.  Accordingly, City Hall is closed to the public and many City Departments, including the City Clerk's office, are operating with reduced staff. This Emergency impacts the City’s ability to provide services that are not immediately essential for the protection of public health and safety. Therefore, in most instances, the City anticipates delays in responding to both previously received and new requests in light of the Declared Emergency . For those who wish to submit a request for public records, please continue to submit your request through https://www.torranceca.gov/government/city-clerk/public-records-request . The City will provide status on all public records requests every 30 days until the request is completed. This practice will continue until 45 days after the declared Emergency has ended. Thank you for your interest in the City of Torrance. We apologize for any inconvenience this delay might cause. Sincerely, City Clerk's Office City of Torrance

Attachments:
Declaration_Letter_W5677.pdf (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFnwa3lfuXYmZB1P4RErXRoCHomeQPU6cQv1RQrjpZlqXyF8W-2B4Evc6ChvL0a0bPrVzVkmL7-2BmrhTVUVb0rGxNwPqYy6pKzJb0UqkAuLugrfpLwheHy6l4lPQK3cr19YCl8X7mMglI7olyfF6UOidbb7c-2BTMorve2VX4v96CvuLI7jL-2FQFUcSODOrY2AL86PrEA-3D-3DxKHE_PA9vROimiZubpXBq-2Bd5TGMzK26h4lYoaESJ-2F3qz8ftTiyrDdneNxv2ftRtu4-2Fud82QIO0Phipy0ALnVl-2F7nRmcU6-2FWCcfaAZqyqtDWjhrWHeq99hkbHWak8BsWf6OBEQYpyF2KpKJYYiTHKl-2FH10wlMyUEVD6ENna4gh7OyiwktIlwhwqjEZzWWYIRlSpvPHp1sXFwT49qLFsuOoStfHVPY-2FPGdgKQRcgYzZ5bDU8-2BLJWeHhEHe54FV8V640SapN5fLygB7Rwi-2BbDscc4Rk-2Bx-2Fn6kuXea00EoE5uA7CNt1BRyaHite0nNdhM-2BmDC-2ByD2CpgubmJ9zSwtrMjUdBSQMivU-2FsJLXIIYYOaxX5OUyOUVfsIM8NLtyHjqjDiURnoO)
Response_letter_W5677.pdf (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFnwa3lfuXYmZB1P4RErXRoCHomeQPU6cQv1RQrjpZlqXyF8W-2B4Evc6ChvL0a0bPrVzVkmL7-2BmrhTVUVb0rGxNwPqYy6pKzJb0UqkAuLugrfpLwheHy6l4lPQK3cr19YCl3ljnNcUGM0ihu6XcrbLkLTDYjNt7306WeuBbiePKGQOAGGyd2U2sEJXKfDTdokQHA-3D-3DOmNd_PA9vROimiZubpXBq-2Bd5TGMzK26h4lYoaESJ-2F3qz8ftTiyrDdneNxv2ftRtu4-2Fud82QIO0Phipy0ALnVl-2F7nRmcU6-2FWCcfaAZqyqtDWjhrWHeq99hkbHWak8BsWf6OBEQYpyF2KpKJYYiTHKl-2FH10wlMyUEVD6ENna4gh7OyiwktIlwhwqjEZzWWYIRlSpvPHp1sXFwT49qLFsuOoStfHVPY-2FPGdgKQRcgYzZ5bDU8-2BLJWeHhEHe54FV8V640SapNhTRa7-2BPsT6-2Bh57nvzdfBh3I3CdFB4THz5uQv-2Fh7dD6LT6Iy5juPhBkYyGGaksUMVGB1xisCnszisUy84xWDWnqRSpbSlB76V-2Fp00d8lLqN2yTL5WFo0d2CEZAf4O7I3x)
Torrance_Police_Department_Data_Sharing_Report_04-27-20.pdf (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFnwa3lfuXYmZB1P4RErXRoCHomeQPU6cQv1RQrjpZlqXyF8W-2B4Evc6ChvL0a0bPrVzVkmL7-2BmrhTVUVb0rGxNwO2q6pptAH9myipuUCNqDxZ2pt9PWPo9xhi4haeNyzV8sAu1A7Hp-2FaGZY5rxQGCHd9jqC1hRHRUWZIsfFZvQDX5XdCE9o0YNPSK5GzCXXXmkw-3D-3D0HXw_PA9vROimiZubpXBq-2Bd5TGMzK26h4lYoaESJ-2F3qz8ftTiyrDdneNxv2ftRtu4-2Fud82QIO0Phipy0ALnVl-2F7nRmcU6-2FWCcfaAZqyqtDWjhrWHeq99hkbHWak8BsWf6OBEQYpyF2KpKJYYiTHKl-2FH10wlMyUEVD6ENna4gh7OyiwktIlwhwqjEZzWWYIRlSpvPHp1sXFwT49qLFsuOoStfHVPY-2FPGdgKQRcgYzZ5bDU8-2BLJWeHhEHe54FV8V640SapNifQrvGAjz4CMiLWFDoS3lgkmFyOFh-2FAFm-2BA9sqthJmek-2FL8MRFBxtVD4lb5mzBkSEaNmCKKeo5x42rDiPzJ3Zs-2FeJCgDWoCOrn8V3PsLpztIxw7qEZmOxewYxKkJ8dVB)

--- Please respond above this line ---

06/17/2020
Dave Maass
MuckRock News DEPT MR 89447 411A Highland Ave
Somerville MA 02144
RE: Public Records Act Request: W005677-030820
Date Submitted: 3/8/2020
Dear Requester,
In response to your Public Records Act request received on 3/8/2020 asking for “ To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Part A: Information related to Automated License Plate Reader (ALPR) data sharing.

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

Part B: Information Related to Numbers of “Detections” (plate scans) and “Hits” (plate scans that matched to a hotlist)

5) The aggregate number of detections collected during 2018;
6) The aggregate number of “hits” during 2018;
7) The aggregate number of detections collected during 2019;
8) The aggregate number of “hits” during 2019.

Approximately two years ago your agency provided the equivalent information in response to a records request. You can view your agency’s previous release here:
https://www.eff.org/pages/explore-alpr

For items 1-4: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.
The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

For items 5-8: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Dave Maass

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
The City of Torrance Police Department has reviewed its files and have located records responsive to your request. Please find the records requested attached along with this message. If you created an Account using the online Torrance Public Records Center, you may also log in and download your documents using the request number provided above.
Thank you for your interest in the City of Torrance. Your request is now CLOSED.
Sincerely,
Leticia Garcia
Office Assistant