Firearm Project, Topeka, KS

Brian Freskos filed this request with the Topeka Police Department of Topeka, KS.
Status
Completed

Communications

From: Ben Hallman

Hi,

Pursuant to the state’s public records law, I am a journalist requesting access to and copies of data and others records from your agency as part of a national reporting project on the use of stolen firearms in crimes. I have broken the request into three parts, each of which details the records that we are seeking. As expressed below, the date range for each part of this request is January 1, 2010 to the present:

1) Detailed information on stolen guns

It is our understanding that law enforcement agencies keep detailed records about firearms that were reported stolen by the citizens they serve. We are therefore requesting the following for each case of reported firearm theft in your jurisdiction:

-- The police report number and/or incident number for the firearm theft
-- The serial number, make, model, caliber, type and any other descriptive information for each firearm that was reported stolen

If possible, I would be grateful if this data was collated into a spreadsheet where each row represents one firearm. Here is an example:

If a spreadsheet is provided, please provide the record layout and/or code sheet. If such a spreadsheet is not available, please provide any other records that contain this information.

2) Detailed information about seized and/or recovered guns, any guns in evidence, and/or any gun of which the department has taken custody

Third, it is our understanding that law enforcement agencies maintain detailed records about firearms that were used in crimes, found at crimes scenes or other incidents, seized during investigations, placed into evidence or otherwise under the custody and control of the department, including the make, model and serial number of each gun. We are therefore requesting the following:

-- The following records regarding firearms used in crimes in your agency’s jurisdiction, found at crime scenes, seized during investigations or otherwise recovered or taken in by your agency: the make, model, and serial number of each gun; the date of the crime and/or incident from which it was recovered or seized; the police report number for the crime and/or incident; the type of crime the firearm was used in; and the address where the crime was committed and/or the incident occurred. Please include firearms for all offense and incident types, including homicide, robbery, assault, traffic stops, etc.

If your agency maintains a spreadsheet or database containing these records, we ask that you please provide that database. I would be grateful if this data was collated into a spreadsheet where each row represents one case, the same as part 1) “Detailed information about stolen guns.” If a spreadsheet is provided, please also provide a record layout and/or code sheet. If a spreadsheet or database is not available, please release any other records containing the information we seek.

The date range for this part is also January 1, 2010 to the present.

3) Detailed information on lost, stolen or unaccounted for law enforcement guns

Finally, it is our understanding that law enforcement agencies maintain detailed records about firearms that, while owned by the department or under the control and/or in the possession of their employees, went missing, were lost or stolen, or are otherwise unaccounted for. Therefore we request the following:

-- Any and all records of department-issued firearms that were lost, stolen, went missing or are otherwise unaccounted for.

-- If your department does not issue firearms, then we ask for any and all records of firearms that were lost, stolen, went missing or otherwise became unaccounted for while under the control and/or in the possession of one of your employees.

The records should include but not be limited to the following:

• The make, model, serial number and caliber of each firearm
• The location and address where the firearm was lost or stolen
• The date of the loss or theft.
• The date the loss or theft was reported
• Whether each lost or stolen firearm was recovered
• If the lost, stolen or missing firearm was recovered, the date and location of the recovery
• A description of how the firearm was lost, stolen or went missing
• Whether negligence on the part of the employee is/was suspected in the loss or theft of the firearm
• Whether the employee in control of the firearm retired, was terminated or otherwise left the department, and if so, the date and circumstances of the employee’s departure and whether his or her gun was retrieved and/or recovered.
• Any other individual reports and findings on the individual lost, stolen or missing firearms

The records should include but not be limited to audits, inventory reports, databases, internal reports, memos, internal affairs investigations, emails or other correspondence, and/or any other records.

The date range for this part is also January 1, 2010 to the present.

Please label each record in a clear manner. As a 501c3 nonprofit news organization, we will be making information obtained from this request available to the general public and are not requesting it for commercial purposes.

In the event that there are fees, I would be grateful if you informed me of the total charges before completing my request. We request that if you send an invoice, you make it out to The Trace.

I would prefer the requested information be sent via an e-mail attachment if available, or a mailed CD-ROM if not. If standard mail must be used, we ask that you send the request to the following address:

The Trace (at WeWork)
Attn: Brian Freskos
428 Broadway
New York, NY 10013

Thank you in advance for your help with this request. I look forward to receiving your response. If you have any questions or concerns, do not hesitate to contact me on my cell phone: (919) 522-6354

Sincerely,

Brian Freskos

From: Jaime Dennis

Mr. Freskos,

Thank you for your inquiry. This is a complex inquiry that will require us to consult with several areas within the department.

We will be reviewing it and will be in contact with you by email at the beginning of next week.

Again, thank you.

Jaime L. Dennis
Records Custodian, Records Unit
City of Topeka Police Department
320 S Kansas Ave, Suite 100
Topeka, Kansas 66603

Phone: 785-368-9479
Fax: 785-368-9221
jdennis@topeka.org<mailto:jdennis@topeka.org>
jaime.dennis@leo.gov<mailto:jaime.dennis@leo.gov>

"The preceding email message (including any attachments) contains information that may be confidential, protected by the attorney/client or other applicable privileges or that may constitute non-public information. This message is intended to be conveyed only to the designated recipient(s). If you are not listed as a recipient of this message, please notify the sender immediately by replying to this message and then delete it from your system. Use, dissemination, distribution, or reproduction of this message by unintended recipients is not authorized and may be unlawful."

From: Ben Hallman

Ok thank you

From: Jaime Dennis

I do apologize. I have only just now received this inquiry. We will do our best to assist you.

From: Ben Hallman

No worries. Thank you for your help.

From: Jaime Dennis

Mr. Freskos,

Mr. Luther Ganieany has inquired with our Crime Analysis unit and has discovered that we will be able to provide the information you have requested. Cursory estimates are that this will take approximately 10 hours of labor to collect and collate the data along the specifications you have requested.

Due to the intensive labor attached to this request, the Topeka Police Department must advise that a research fee of $130.00 must be provided in advance for these services, as dictated under Topeka City Code 2.20.110(b).

Please forward mentioned fees in the form of a check or money order made out to the City of Topeka, mailed to Topeka Police Department at 320 S. Kansas Ave, Suite 100 TOPEKA, KS 66603, attn.: Jaime Dennis. Once we have received your fee monies we will begin the research as you have requested and shall forward according to your stipulations.

Please let me know if you should have any questions. Thank you.

Jaime L. Dennis
Records Custodian, Records Unit
City of Topeka Police Department
320 S Kansas Ave, Suite 100
Topeka, Kansas 66603

Phone: 785-368-9479
Fax: 785-368-9221
jdennis@topeka.org<mailto:jdennis@topeka.org>
jaime.dennis@leo.gov<mailto:jaime.dennis@leo.gov>

"The preceding email message (including any attachments) contains information that may be confidential, protected by the attorney/client or other applicable privileges or that may constitute non-public information. This message is intended to be conveyed only to the designated recipient(s). If you are not listed as a recipient of this message, please notify the sender immediately by replying to this message and then delete it from your system. Use, dissemination, distribution, or reproduction of this message by unintended recipients is not authorized and may be unlawful."

From: Brian Freskos

Thank you Jaime. We'd be happy to pay the fees. Would you be able to provide me an invoice? The accounting folks sometimes give me some trouble if I don't have an invoice.

From: Jaime Dennis

Please see attached invoice as requested.

Jaime L. Dennis
Records Custodian, Records Unit
City of Topeka Police Department
320 S Kansas Ave, Suite 100
Topeka, Kansas 66603

Phone: 785-368-9479
Fax: 785-368-9221
jdennis@topeka.org<mailto:jdennis@topeka.org>
jaime.dennis@leo.gov<mailto:jaime.dennis@leo.gov>

“The preceding email message (including any attachments) contains information that may be confidential, protected by the attorney/client or other applicable privileges or that may constitute non-public information. This message is intended to be conveyed only to the designated recipient(s). If you are not listed as a recipient of this message, please notify the sender immediately by replying to this message and then delete it from your system. Use, dissemination, distribution, or reproduction of this message by unintended recipients is not authorized and may be unlawful.”

From: Brian Freskos

Thanks! I sent to accounting. Check should be in the mail in about a week.

From: Jaime Dennis

Mr. Freskos,

Here is the list our Crime Analysis unit was able to collect for you.

If you have any questions be sure to let me know. Have a good one!

Jaime L. Dennis
Records Custodian, Records Unit
City of Topeka Police Department
320 S Kansas Ave, Suite 100
Topeka, Kansas 66603

Phone: 785-368-9479
Fax: 785-368-9221
jdennis@topeka.org<mailto:jdennis@topeka.org>
jaime.dennis@leo.gov<mailto:jaime.dennis@leo.gov>

“The preceding email message (including any attachments) contains information that may be confidential, protected by the attorney/client or other applicable privileges or that may constitute non-public information. This message is intended to be conveyed only to the designated recipient(s). If you are not listed as a recipient of this message, please notify the sender immediately by replying to this message and then delete it from your system. Use, dissemination, distribution, or reproduction of this message by unintended recipients is not authorized and may be unlawful.”

From: Brian Freskos

Thank you so much! And please pass along my thanks to the Crime Analysis unit.

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