2018 Vigilant Data Sharing Information (Tigard Police Department)

Dave Maass filed this request with the Tigard Police Department of Tigard, OR.
Est. Completion None
Status
Fix Required

Communications

From: Dave Maass

To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following documents:

1) The names of agencies and organizations with which the Agency shares Automated License Plate Recognition (ALPR) data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Dave Maass

From: Tigard Police Department

I am replying to your records request dated February 15, 2018 in which you requested Automated License Plate Recognition (ALPR) data from the Tigard Police Department.

Public records requests that involve more than one half hour of staff time for identification, location, retrieval, review, and duplicating will include a charge for staff time, in this case $69.45 per hour, in addition to a charge for any copies made based on the fee of $10.00 for the first 15 pages and $0.30 per page thereafter or $10 per CD. All records requests for which the estimate exceeds $50 will require a payment of the estimated charges in advance. The request will not be started until the deposit is received. It is estimated that your request will take a minimum of two hours. A deposit of $138.90 (2 x $69.45) will be required before any such request for records is started. Once the deposit is received, your request will be processed and you will then be notified of any additional charges that will need to be submitted to this agency before any records are sent to you.
The deposit may be paid in person by cash, check or credit card or by mail in a check or money order with your written request to Tigard Police Department, 13125 SW Hall Blvd., Tigard, OR 97223<https://maps.google.com/?q=13125+SW+Hall+Blvd.,+Tigard,+OR+97223&entry=gmail&source=g>; attn. A. Farrier.
Respectfully,
Ambra Farrier
Records Supervisor

________________________________

DISCLAIMER: E-mails sent or received by City of Tigard employees are subject to public record laws. If requested, e-mail may be disclosed to another party unless exempt from disclosure under Oregon Public Records Law. E-mails are retained by the City of Tigard in compliance with the Oregon Administrative Rules "City General Records Retention Schedule."

From: Dave Maass

Thank you for your note.

We have received these exact records free of charge by more than 50 agencies (and growing) across the country. I believe your charges are unreasonable and prohibitive. I urge you to reconsider these fees and support transparency.

We will not be providing any payments regarding this request.

From: Tigard Police Department

I have received your follow up to a previous request below. Attached is a form for “Request for Fee Waivers or Reductions”. If you would like to request a fee waiver please complete, return to me and I will process.

Respectfully,
Ambra Farrier
Records Supervisor
Tigard Police Department

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