Texas Unclaimed Property Listing

John Ricker filed this request with the Texas Comptroller of Public Accounts of Texas.
Status
Completed

Communications

From: John Ricker


To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

The metadata of emails sent to and from “up.dbrequests@cpa.texas.gov” between the dates of March 31, 2019 and May 20, 2019. Metadata here meaning the fields: to, from, cc, bcc, time sent, date sent, size of emails, number of attachments, subject field (if there are too many emails and this field is subject to redaction, please let me know and I can live without it, I find that unlikely in this case).
Additionally, if you could send a copy of the Texas Unclaimed Property Listing dataset for the beginning of May, it would be appreciated.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

John Ricker

From: Texas Comptroller of Public Accounts

Thank you for your request. We will provide the information you requested as quickly as possible. We will contact you within 10 business days about the status of your request.

The Comptroller’s office is excited to offer a new way to submit public information requests. The new web-based system, called FYI, allows requestors to submit requests, monitor the progress of requests, view past requests, and retrieve information -- all from the same site. Get started using FYI<https://fyiopenrecords.com/AdjOpenRecords/login?agency=CPA> by signing up for an account today!

Open Records
Texas Comptroller of Public Accounts

From:

[Texas Comptroller Icon]

Hello John Ricker,

A new information request has been created for you with ID: (3524)
and due date: (2019-06-12)

If you already have an account, you can track your request here:

Check Request<https://fyiopenrecords.com/AdjOpenRecords//requests>
In order to receive responsive documents and track your request, you need to have an fyi account. Create<https://fyiopenrecords.com/AdjOpenRecords//profile> one now in a minute

-Texas Comptroller Open Records

FYI by Adjacent Technologies Inc.<http://www.adjacent-tech.com>

From:

[Texas Comptroller Icon]

Hello John Ricker,

Request 3524 has been completed
5/29/2019

RE: Public information request

Dear John Ricker:

The Texas Comptroller of Public Accounts received your request for information. Your request has been assigned ID# 3524 by this office. You asked for:

The metadata of emails sent to and from “up.dbrequests@cpa.texas.gov” between the dates of March 31, 2019 and May 20, 2019. Metadata here meaning the fields: to, from, cc, bcc, time sent, date sent, size of emails, number of attachments, subject field (if there are too many emails and this field is subject to redaction, please let me know and I can live without it, I find that unlikely in this case). Additionally, if you could send a copy of the Texas Unclaimed Property Listing dataset for the beginning of May, it would be appreciated.

The requested information has been compiled and placed on our open records site, called FYI. To retrieve the information, click on the blue “Check Request” button at the bottom of this email. You will be taken to FYI. Log in to FYI to view or download the responsive information. The file has been redacted for personal email addresses pursuant to Tex. Gov't code Sec. 552.137. See ORD 684 which is a previous determination as to the redaction of these data.

The current "heirfinder file" can be downloaded by following the instructions below:

The Texas Unclaimed Property database files are available for download from data.texas.gov<https://data.texas.gov/Government-and-Taxes/Texas-Unclaimed-Property-Listing/3un9-h9it> (search for "Texas Unclaimed Property Listing"). These files are refreshed in the first 7 working days of the month with a set of "fixed length" text files that contain a list of unclaimed property for the years 1986 through the current fiscal period.

Download the zip file to a computer and then decompress it. This zip file also contains a “Data Layout” definition file. New users will need this “Layout” to make use of our files. The data will need to be transferred into a software program for searching/sorting purposes. Our office is unable to recommend any specific software or give advice to you on how to use the files.

Please be advised that if you are contacting Texas businesses or residents in order to provide or offer to provide the service of locating and notifying about unclaimed property:

* You must first obtain a Class A Private Investigation Company License from the Texas Dept. of Public Safety.
* Information regarding the license is available on that agency's Web site at http://www.dps.texas.gov/rsd/psb/.
* You must have a current sales tax permit.
* Your fee can be no more than ten (10) percent of the amount recovered.

Thank you for your request. Please feel free to contact us should you need additional information.

Open Records Section
Texas Comptroller of Public Accounts

If you already have an account, you can track your request here:

Check Request<https://fyiopenrecords.com/AdjOpenRecords//work/10887>
In order to receive responsive documents and track your request, you need to have an fyi account. Create<https://fyiopenrecords.com/AdjOpenRecords//profile> one now in a minute

-Texas Comptroller Open Records

FYI by Adjacent Technologies Inc.<http://www.adjacent-tech.com>

From: John Ricker

Thanks for the quick turn around time! The link you sent me for the “heirfinder file” is unfortunately outdated, hence this request. It looks like it stopped updated on data.gov about a year ago.

From: John Ricker

I’m trying to check the link and receive the responsive documents, it keeps saying “work not found”

From: Texas Comptroller of Public Accounts

Please go to https://fyiopenrecords.com/AdjOpenRecords/?agency=CPA<https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffyiopenrecords.com%2FAdjOpenRecords%2F%3Fagency%3DCPA&data=02%7C01%7CJim.Nolan%40cpa.texas.gov%7C2a2fe41dd3814c73d80808d6bd01283e%7C2055feba299d4d0daa5a73b8b42fef08%7C0%7C0%7C636904210000654815&sdata=R10aQDoBU9CHUdopZy3hC6lDKCj7WPDO6s%2FbwNwa89I%3D&reserved=0>

You’ll need to hit the SIGN UP button in the top right corner.

Complete the USER PROFILE page. It ends with the ‘reCAPTCHA’ I’m not a robot verification tool. After the tool verifies that you’re not a robot, it will put a checkmark in the box.

You’ll then click the blue bar that says CREATE USER.

You’ll get a pop-up screen that says:

“User Created
You have successfully created a new user account,
please look for a registration email in your inbox to
complete the sign-in process.”

Go to your mailbox inbox – then

Find the email that says “Welcome to FYI”, and open it.

The bottom blue bar says:

“Click the following link to activate your FYI account with Okta.
This link expires in 7 days.
Activate your Account

Click on the link “Activate your Account” – you’ll then finish up the registration process – to include choosing a password and accepting the End User License Agreement (EULA).

When accessing the system in the future, use the above link, and select Login.

This will allow you to access your previously requested documents as well as enable you to make additional requests online.
Thanks,

Jim Nolan
Assoc. Deputy Chief Counsel
Open Records Section, Rm 210
512-936-7241

From: John Ricker

I actually already have an account and it only brings up my other request.

From: Texas Comptroller of Public Accounts

Attached is the responsive document. As stated in the email, private email addresses have been redacted per TGC Sec. 552.137.

The posted heirfinder files were updated at the beginning of May 2019, so I sent your issue to UP to see if they can determine what the problem is with your access. It is too big to send to you other than by download from the webserver.
Thanks,

Jim Nolan
Assoc. Deputy Chief Counsel
Open Records Section, Rm 210
512-936-7241

From: Texas Comptroller of Public Accounts

I apologize. The data can no longer be accessed directly.

The method for accessing this data has changed. To access this dataset, please send a request to up.dbrequests@cpa.texas.gov<mailto:up.dbrequests@cpa.texas.gov>. With each request, please provide your name, company name, mailing address, phone number and Texas Private Investigators license number.

This dataset is a compressed zip file containing text files listing unclaimed properties remitted to the state by year. These files are refreshed...More
UpdatedMay 16, 2018
Data Provided byTexas Comptroller of Public Accounts
Thanks,

Jim Nolan
Assoc. Deputy Chief Counsel
Open Records Section, Rm 210
512-936-7241

From: John Ricker

Thank you! Sorry for all the confusion on this request

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