Request for email metadata (Office of the Governor)

Matt Chapman filed this request with the Office of the Governor of Tennessee.
Est. Completion April 20, 2018
Status
Payment Required

Communications

From: Matt Chapman

To Whom It May Concern:

Pursuant to the Tennessee Public Records Act, I hereby request the following records:

For all non-personal emails accounts in use by the governor and its staff, please provide me the following information for all emails sent and received between March 5 2018 and March 9, 2018.

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Carleton Purvis

From: Office of the Governor

Matt -

Please find attached our Public Record Request Response Form in response to your March 14, 2018 request, in accordance with T.C.A. § 10-7-503. The Tennessee Open Records Act requires the requesting party to be a citizen of the State of Tennessee (see T.C.A. § 10-7-503(a)(2)(A)).

Sincerely,
Todd

[cid:image002.png@01D0A9DA.7ED07620]

Todd B. Skelton | Deputy Counsel to the Governor
Public Record Request Coordinator
State Capitol, Ground Floor
600 Charlotte Ave., Nashville, TN 37243
615-741-3761

From: Office of the Governor

Our office responded to your request on March 21. Thank you.

Todd

From: Office of the Governor

Mr. Purvis –

On April 4, 2018, our office received your letter dated March 26, 2018, which requests to inspect records originally requested by a different MuckRock user regarding emails, as described below. It is not practicable for the records you requested to be made promptly available for inspection because the office is still in the process of retrieving, reviewing, and/or redacting the requested records. The time reasonably necessary to make a determination of a proper response to your request is by or on April 20, 2018.

Given the scope of your request, it may take significant time to retrieve, review and/or redact the requested records. Please let my office know if you would like to narrow your request, perhaps either by staff member(s), subject matter, or other search terms.

Sincerely,
Todd

[cid:image002.png@01D0A9DA.7ED07620]

Todd B. Skelton | Deputy Counsel to the Governor
Public Record Request Coordinator
State Capitol, Ground Floor
600 Charlotte Ave., Nashville, TN 37243
615-741-3761

From: Matt Chapman

Good afternoon -
I would like to keep the request as-is.

Thank you

From: Office of the Governor

Mr. Purvis,

This is a follow up to our April 8 email responding to your public records request. More specifically, this is a status report and cost estimate. In accordance with state law and our office’s public records policy, the estimated cost for providing these documents is $828.25. This cost estimate includes one-half hour for 33 employees to review and produce records, additional 6 hours for 3 staffers to produce over 1,400 constituent emails, four hours to review, redact, and process the records, and approximately 1,900 copies. This includes a deduction of one hour of labor, and labor is calculated at one employee’s rate of $20.50 per hour for all employees instead of using higher actual hourly rates.

If you would like us to proceed with searching for and producing these records, please let me know. You will be required to pay half of that amount in advance, and the balance will be due upon providing the requested records (adjusted for incurred cost).

Sincerely,
Todd

[cid:image002.png@01D0A9DA.7ED07620]

Todd B. Skelton | Deputy Counsel to the Governor
Public Record Request Coordinator
State Capitol, Ground Floor
600 Charlotte Ave., Nashville, TN 37243
615-741-3761

From: Matt Chapman

Could you please explain in detail how your review process will be conducted? My request is not for the contents of any email - only each emails' metadata. By only reviewing each emails' metadata, the cost and time that would be incurred through this request would be greatly reduced.

From: Office of the Governor

The email management system does not produce the requested information in a manner that avoids spending time to manually produce the information for each email account. After further exploration of possible production methods, copies may be avoidable, which would reduce the total estimated charge to $543.25.

Todd

[cid:image002.png@01D0A9DA.7ED07620]

Todd B. Skelton | Deputy Counsel to the Governor
Public Record Request Coordinator
State Capitol, Ground Floor
600 Charlotte Ave., Nashville, TN 37243
615-741-3761

Files

pages

Close