1033 Program Compliance Reviews (Department of General Services)

Daniel Welch filed this request with the Department of General Services of Tennessee.

It is a clone of this request.

Status
Completed

Communications

From: Carlton Purvis

To Whom It May Concern:

Pursuant to Tennessee's Public Records Act, I hereby request the following records:

Documents included in state Program Compliance Reviews for excess DOD personal property, typically including:

"(a) A review of each selected LEAs LESO Program Files.

(b) A review of the signed State Plan of Operation.

(c) A review of the LEA application and screener(s) letter.

(d) A physical inventory and/or approved custody card verification of LESO Program property at each selected LEA.

(e) A review of property accountability procedures to include the following criteria;
(1) The proper security and storage of assets. (Secure controlled area with limited access).
(2) Asset tracking and sign out procedures in place for LESO assets.
(3) Prior approval of any transfer of high visibility assets.
(4) Reporting of all lost, missing or stolen assets.
(5) Identification of all unused property

(f) A specific review of each selected LEAs files for the following: DD Form 1348-1A for each item currently on inventory, weapons documentation, transfer documents, turn-in documents, inventory adjustment documents, exception to policy letters (if any), approved cannibalization requests (if any) and other pertinent documentation as required."
-- (from "State Plan of Operation Between The State of Connecticut and the Connecticut Law Enforcement Agencies," Section VI - 'Program Compliance Reviews', § A)

For reference, I am attaching a PCR recieved from the State of Connecticut: https://d3gn0r3afghep.cloudfront.net/foia_files/2016/07/20/2016_FOIA_Responsive_Records_INRE_MuckRock_Request.pdf

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Please note that I am a citizen of Tennessee, and am using MuckRock's services to help manage track my request.

Sincerely,

Carlton Purvis

From: David Roberson

Mr. Purvis,

Thanks for verifying your identity. We will begin processing this request. I’ll be back in touch soon.
Best wishes,

[TN-Dept-of-Gen-Services-ColorPMS]
David H. Roberson | Director of Communications
Tennessee Tower, 22nd Floor
312 Rosa L. Parks Ave., Nashville, TN 37243
p. 615-253-2527 c. 615-767-9103
david.roberson@tn.gov<mailto:david.roberson@tn.gov>
tn.gov/generalservices<http://www.tn.gov/generalservices>

From: David Roberson

Mr. Purvis,

Thanks for your inquiry. Please provide a scanned image of a photo ID showing your Tennessee address, or similar document verifying your Tennessee citizenship.

Attached is a link to the official public records request form that may be helpful to you.

http://www.tn.gov/assets/entities/generalservices/attachments/20130607InspectionDuplicationOfRecordsRequestFormRevised.pdf
Best wishes,
David Roberson

[TN-Dept-of-Gen-Services-ColorPMS]
David H. Roberson | Director of Communications
Tennessee Tower, 22nd Floor
312 Rosa L. Parks Ave., Nashville, TN 37243
p. 615-253-2527 c. 615-767-9103
david.roberson@tn.gov<mailto:david.roberson@tn.gov>
tn.gov/generalservices<http://www.tn.gov/generalservices>

From: MuckRock

Hi there,

Could you please confirm that the identification was transmitted appropriately?

Thank you.

From: David Roberson

Yes, I’ve received your identification, and work on your request is underway.
Best wishes,

[TN-Dept-of-Gen-Services-ColorPMS]
David H. Roberson | Director of Communications
Tennessee Tower, 22nd Floor
312 Rosa L. Parks Ave., Nashville, TN 37243
p. 615-253-2527 c. 615-767-9103
david.roberson@tn.gov<mailto:david.roberson@tn.gov>
tn.gov/generalservices<http://www.tn.gov/generalservices>

From: David Roberson

Mr. Purvis,

We have a little confusion here about your request. The phrasing of your request indicates that you want copies of all the documents listed, but the example you provided from the State of Connecticut suggests that they provided you with their Program Compliance Review and its cover letter, and not actual documents covered by the Program Compliance Review. Do you only want a copy of the Program Compliance Review and cover letter?

Thank you,
[TN-Dept-of-Gen-Services-ColorPMS]
David H. Roberson | Director of Communications
Tennessee Tower, 22nd Floor
312 Rosa L. Parks Ave., Nashville, TN 37243
p. 615-253-2527 c. 615-767-9103
david.roberson@tn.gov<mailto:david.roberson@tn.gov>
tn.gov/generalservices<http://www.tn.gov/generalservices>

From: David Roberson

Mr. Purvis,

I’ve not received a response to my inquiry from August 23. Attached are copies of the Program Compliance Review and its cover letter. If you need additional information, please let me know.
Best wishes,
[TN-Dept-of-Gen-Services-ColorPMS]
David H. Roberson | Director of Communications
Tennessee Tower, 22nd Floor
312 Rosa L. Parks Ave., Nashville, TN 37243
p. 615-253-2527 c. 615-767-9103
david.roberson@tn.gov<mailto:david.roberson@tn.gov>
tn.gov/generalservices<http://www.tn.gov/generalservices>

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