Ring promo, Temple City
| Submitted | Aug. 12, 2019 |
| Est. Completion | None |
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Communications
From: Caroline Haskins
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
Reporting shows that your city government has entered a Promotional Discount Agreements with Ring, Amazon's home security camera company. (https://www.vice.com/en_us/article/d3ag37/us-cities-are-helping-people-buy-amazon-surveillance-cameras-using-taxpayer-money) These agreements direct city funds toward providing a discount on Ring products, such as doorbell cameras.
Therefore, I hereby request the following records related to the Ring Promotional Discount Agreement:
1) All calendar invitations, instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other documents that mention Ring devices and/or the Neighbors app. This includes A) any minutes/notes taking during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use, marketing, or promotion of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Promotional Discount Agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the city and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Caroline Haskins
From:
The following form was submitted via your website: Public Records Request
First Name: Caroline
Last Name: Haskins
Address1: MuckRock News DEPT MR 78835 411A Highland Ave
City: Somerville
State: MA
Zip: 02144
Home Phone: 6172991832
Email: requests@muckrock.com
Preferred Method of Contact: Email
Total Number of Copies Requested: 1
Record Description: To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
Reporting shows that your city government has entered a Promotional Discount Agreements with Ring, Amazon's home security camera company. (https://www.vice.com/en_us/article/d3ag37/us-cities-are-helping-people-buy-amazon-surveillance-cameras-using-taxpayer-money) These agreements direct city funds toward providing a discount on Ring products, such as doorbell cameras.
Therefore, I hereby request the following records related to the Ring Promotional Discount Agreement:
1) All calendar invitations, instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other documents that mention Ring devices and/or the Neighbors app. This includes A) any minutes/notes taking during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use, marketing, or promotion of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Promotional Discount Agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the city and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Caroline Haskins
Copying Fees: <ul><li>$0.50 for the first page</li><li>$0.15 for each additional page</li><li>Research charge when applicable</li></ul>
Additional Information:
Form Submitted on: 8/20/2019 8:51:24 AM
Referrer Page: https://www.ci.temple-city.ca.us/FormCenter/Public-Records-2/Public-Records-Request-33
Form Address: https://www.ci.temple-city.ca.us/FormCenter/Public-Records-2/Public-Records-Request-33
From:
Good afternoon Ms. Haskins,
In accordance with the Public Records Act, pursuant to Government Code Section 6253(c), the City will require an extension of 14 days before providing responsive public records for the reason(s) checked below:
[ ] The need to search for and collect the requested records from facilities separate from the office processing the request.
[ x ] The need to search for, collect, and appropriately examine a voluminous amount of separate and distinct records that are demanded in a single request.
[ ] The need for consultation with another department or agency that has substantial interest in the response to the request.
[ ] The need to compile data, to write programming language or a computer program, or to construct a computer report to extract data.
Accordingly, the City will provide you an update regarding the status of your request on or before Thursday, September 12, 2019.
Sincerely,
[cid:image001.png@01D218E5.F2BE9780]
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image001
From: Caroline Haskins
A 14 day extension is fine, thank you for letting me know.
Best,
Caroline
From: City Clerk Temple City
Good afternoon Caroline,
This constitutes the City of Temple City's ("City") response under Government Code section 6253 to your public records request received by the City on August 20, 2019. Your request seeks five categories of public records.
At this time, the City has identified public records (as defined by Government Code section 6252(e)) in its possession that are potentially responsive to several of the categories in your request, as identified in further detail below. The City maintains a searchable database of its public records dating back to 1960 on its website. The database can be found at: http://weblink.templecity.us/WebLink/Welcome.aspx. Some of the records identified in response to each of the five categories are available through the database link provided and instructions are given in corresponding categories on how to find the documents. If you would prefer to have the documents made available to you through other means, please contact me at your convenience and we can arrange other means for inspection and/or copying of the records. Please note that as per your request, responsive records has been provided to you via email and in pdf format.
Category 1: All calendar invitations, instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other documents that mention Ring devices and/or the Neighbors app. This includes A) any minutes/notes taking during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use, marketing, or promotion of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
Records requested in Category 1 can be found on the City's public records database <http://weblink.templecity.us/WebLink/Welcome.aspx> by searching for "ring". Recording of meetings can be accessed through City's YouTube page (i.e., ConnectwithTC<https://www.youtube.com/channel/UC6Q5uMs3Ec23LY93T91RCwQ>).
***Hard copies: We also have 430 Ring Subsidy Program applications from 2017 (example of the blank application in Dropbox, #34). If you would like them copied, the cost would be $64.85 ($0.50 for the first page and $0.15 every page subsequent) plus postage if to be mailed. Personal information will be redacted on the application (i.e., personal email, phone number and signature from the applications.
[cid:image005.jpg@01D56990.F389A930] [cid:image006.jpg@01D56990.F389A930]
Category 2: A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Promotional Discount Agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the city and Ring.
Records requested in Category 2 can be found on the City's public records database<http://weblink.templecity.us/WebLink/Welcome.aspx>, click "agreement" and search for "ring".
[cid:image007.jpg@01D56990.F389A930]
Category 3: A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
City staff searched its records and found no responsive records for this category.
Category 4: Any digital communications including but not limited to emails and text messages as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
Records responsive to this category has been placed in Dropbox. Please accept the Dropbox invitation to view documents #1-33. This invitation will expire in 2 weeks, please save or print the documents before the end of day on 9/27/19.
Category 5: Any digital communications (including but not limited to emails and text messages) with Ring representatives.
Records responsive to this category has been placed in Dropbox. Please accept the Dropbox invitation to view documents #1-33. This invitation will expire in 2 weeks, please save or print the documents before the end of day on 9/27/19.
If you need additional assistance with locating any other items, please contact the City's Clerk's office at your convenience.
Sincerely,
Peggy Kuo
City Clerk
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From:
Hi there,
Peggy Kuo (pkuo@templecity.us) invited you to view the folder " PRR - Ring " on Dropbox.
Peggy said:
"Good afternoon Ms. Haskins, Please accept this invite to view the records responsive to your request. Please download or print the records in this folder on or before 9/27/2019. Regards, "
Go to folder[1]
Enjoy!
The Dropbox team
Peggy and others will be able to see when you view files in this folder. Other files shared with you through Dropbox may also show this info. Learn more[2] in our help center.
[1]: https://www.dropbox.com/l/scl/AAAnDEmNfpPDX4s-XmrsahAK6ECFO2lsS6Y
[2]: https://www.dropbox.com/l/AAAaA0BT4-FMjROMLxukWqGXMwpDtesu3EI