ALPR records

Yael Grauer filed this request with the Tempe Police Department of Tempe, AZ.
Status
Completed

Communications

From: Yael Grauer

To Whom It May Concern:

Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:

To Whom It May Concern:

This letter constitutes a request under the Arizona Public Records Law A.R.S. §§ 39-101 to -161 for records that relate or refer to Tempe Police Department's ("Department") use of automated license plate reader ("ALPR") data via Vigilant Solutions' products, ElSAG's products, or L3 Alertvue's products, including but not limited to, the Law Enforcement Archival and Reporting Network ("LEARN").

A. Data Sharing
I request the following records:
1) The names of agencies and organizations with which the Department shares ALPR data;
2) The names of agencies and organizations from which the Department receives ALPR
data;
3) The names of agencies and organizations with which the Department shares "hot list"
information;
4) The names of agencies and organizations from which the Department receives "hot list"
information;

Much of this information is easily available within the Department's LEARN system. The simplest way to extract this data is to generate an "Agency Data Sharing Report" PDF file from within LEARN. To do this, a user may simply go to the "Sharing" section of LEARN and select "Output Report."

I further request the following records:
5) Any written requests for ALPR data that the Department has received
from other law enforcement or prosecutorial agencies, as per the Department's published ALPR policy (i.e. S.B. 34 policy);
6) Documentation of approved requests for the release of ALPR data that the Department
has retained on file, as per the Department's published ALPR policy.

B. Statistical Records
In order to understand the efficacy of the Department's use of LEARN, I seek the following records:

1) Statistical usage reports from Vigilant Solutions LEARN (for example, number of plates collected, number of plates accessed by city and by external entities)
2) Any "Dashboard Hit Ratio Report," or the ratio of ALPR "detections" to "hits;"
3) "Dashboard Hot-List Report," or the ratio of hot-list records from each data source;
4) LEARN Administrator List Report.

C. Agreements with Vigilant Solutions, L3 Alertvue, and/or Elsag

We request the following records:
1) All agreements, MOUs, or other contracts with Vigilant Solutions, L3 Alertvue, and/or Elsag, including agreements made through Brite;
2) All agreements for sharing data with other entities through Vigilant Solutions' services, L3 Alertvue's services, and/or Elsag's services

D. Policies, Procedures, and Accountability
Please provide all records that relate or refer to:

1) Training materials developed by the Department's training manager for
those authorized to use or access the ALPR system, as per the Department's published ALPR policy;

2) ALPR system audits, as described in the Department's published ALPR
policy. The above requests include all records that your agency possesses, regardless of who created them.

3) Any policies, guidelines, procedures, training manuals and/or instructions created at any time on the use of ALPR technology and the use and retention of ALPR data, including records on where the data is stored, how long it is stored, who has access to the data, and how they access the data.

This request applies to all documents in Tempe PD's or any other Tempe agency's possession, including electronic records. It also includes documents that were created by a member of another government agency or a member of the public, including ALPR software and device manufacturers or vendors. If specific portions of any documents are exempt from disclosure, please provide the non-exempt portions.

I ask that you please respond promptly either by providing the requested Records or by providing a written response stating when documents will be made available, as well as setting forth the legal authority on which you rely in withholding or redacting any document. If portions of the documents are exempt from disclosure, please provide the non-exempt portions.

Because I am a journalist and will make any information received through public records requests available to the public, I ask that you waive any fees.

I also request that any records maintained in electronic format be provided in that same format, to avoid copying costs. However, should you be unable to do so, I will reimburse you for the direct costs of copying these records (if you elect to charge for copying) plus postage. If you anticipate that these costs will exceed $50.00, or that the time needed to copy the records will delay their release, please contact me so that I can arrange to inspect the documents or decide which documents I wish to have copied. Otherwise, please copy and send them as soon as possible, and I will promptly pay the required costs.

Thank you for your consideration of this request. If you have any questions or concerns, or if I can provide any clarification that will help identify responsive documents or focus this request, please do not hesitate to contact me at yael@yaelwrites.com.

Sincerely,
Yael Grauer

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Yael Grauer

From: Yael Grauer

To Whom It May Concern:

I wanted to follow up on the following Arizona Public Records request, copied below, and originally submitted on Feb. 16, 2018. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thanks for your help, and let me know if further clarification is needed.

From: Yael Grauer

To Whom It May Concern:

I wanted to follow up on the following Arizona Public Records request, copied below, and originally submitted on Feb. 16, 2018. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thanks for your help, and let me know if further clarification is needed.

From: Tempe Police Department

Good day Yael Grauer,

Thank you – your request has been forwarded to the Police Media Relations Unit.

In future, please email all public records requests for Tempe Police to policepio@tempe.gov<mailto:policepio@tempe.gov>.

There is no need to include the City Clerk’s Office. Thank you kindly, Molly Enright
Molly Enright
Tempe Police Department
Community Affairs/Constituent Issues
480-858-6148

From: Tempe Police Department

Good day,

Thank you for removing me from inquiries list – I am not with the Media Unit. PIOs are copied.

Molly Enright
Tempe Police Department
Community Affairs/Constituent Issues
480-858-6148

From: Tempe Police Department

Good afternoon Yael,

We are responding to this email as a response to several PRR’s we have received for ALPR information for the Tempe Police Department.
Items A 1-4 – The documents will be sent in a separate email via Liquid Files.
Items A 5&6 are not applicable to our department as we have never had such requests.

Items B 1-3 will be in separate email via Liquid Files.
Item B4 – We currently have 5 agency managers – Amanda Bunger, Chris Perry, Derek Grimme, Marlene Ordonez, and Mark Regester.

Items C 1&2 will be sent in a separate email via Liquid Files

Items D 1-3 will be sent in a separate email via Liquid Files.

I will be sending those files shortly and will attach my information for your reference.

Please let us know if there are any further questions regarding this request.

Thank you,

Ronald Elcock, Sergeant
Media Relations Unit
Tempe Police Department
Office (480) 350-8612

Connect with us:
[cid:image001.png@01D4D27E.911BD6A0]<http://www.tempe.gov/police>[cid:image002.png@01D4D27E.911BD6A0]<https://twitter.com/@tempepolice>[cid:image003.png@01D4D27E.911BD6A0]<https://www.facebook.com/tempepolice>[cid:image004.png@01D4D27E.911BD6A0]<https://www.youtube.com/user/tempepoliceaz>[cid:image005.png@01D4D27E.911BD6A0]<http://instagram.com/tempepolice/>

From: Tempe Police Department

Good morning,

I sent some initial responses regarding a public records request
for Tempe Police Department's ALPR information dated 02/16/2018.
Here are the remaining documents you requested. Please let us
know if you have any further questions regarding this request.

Regards,

Ronald Elcock, Sergeant
Media Relations Unit
Tempe Police Department
Office (480) 350-8612

The following files are attached to this message:

- 2017 LEARN User Data Redacted.xlsx (20.8 KB), Checksum: 52e05b35260f8043642ac1b80341a4e021d791807e627ad15e8fa912979f7363

- ALPR 1st Training PPredacted.pdf (4.96 MB), Checksum: 130d909c12c8510288cc9eea866e89d053b17ea280c8a5f0ac9dd2c080fd1e57

- ALPR Policy.pdf (284 KB), Checksum: 8a70c3f0bf51106f5060a1f7191fb55d865af2c850c2e02996fff8e89b769d5e

- I2014-01 ALPR Inspection.docx (160 KB), Checksum: c8b464d8932795ac4fb66ab36b8faed740a67545ddff4db229885d18ef24bcf0

- I2015-01 ALPR Inspection.docx (160 KB), Checksum: 2012d6a3609abe12d4b0e11c37ec8ccba8c5c507406887db7a302d36bb8749c8

- LEARN_DB_Hit_Ratio_Report_Pie_2017.pdf (211 KB), Checksum: 424e8233d12c38e07a0c153be15360663a02ee9fc16c349356b52cb9e840b767

- LEARN_DB_Hot-List_Records_Report_022718.pdf (211 KB), Checksum: 0409a5d4acf1137a13b3c9317b6f910af570526a5b9b39e5d79faf73653fac3a

- LPR MOU with Scottsdale PD.pdf (234 KB), Checksum: 19342c99e8db4e3d7ebe31d9fd576ef8dd1ea0e9810314bba04bfe562b4a3aa4

- Tempe Police Department_Data_Sharing_Report_02-26-18.pdf (632 KB), Checksum: d1e2846ebda18b667dec89815ee31af4fb7c25d4a4ff3d9f190e427c20e57cd4

- Vigilant Solutions Contract.pdf (11.8 MB), Checksum: b2dbb4787fe2ed824dc237e34dcb93a5da9f3545912a54376f542ffe22fb4ff6

Please click on the following link to download the attachments:
https://filetransfer.tempe.gov/message/q4rk7pFSn09hdH2m5zrmiH

This email or download link can be forwarded to anyone.

The attachments are available until: Thursday, 18 April

Message ID: q4rk7pFSn09hdH2m5zrmiH

Files