Expenditures relating to visits from federal officials (Tampa Police Department)

Emma Best filed this request with the Tampa Police Department of Tampa, FL.

It is a clone of this request.

Tracking #

2019-188

Multi Request Expenditures relating to visits from federal officials
Status
Completed

Communications

From: Emma Best


To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

Records describing, authorizing or mentioning expenses or personnel assignments in response to or accommodation of visits from officials in the federal government between January 1, 2001 and the present.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers in outlets such as Gizmodo, MuckRock, Motherboard, Property of the People, Unicorn Riot, and The Outline, among others. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the library Internet Archive and the journalist non-profit MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Emma Best

From: Tampa Police Department

I have forwarded your request to our accounting division for the "expense" portion of your request.

Regarding "personnel assignments" for visiting government officials: We may not have our data compiled in that format or retained for 18 years. The only way to access personnel assignments is to know the event you're referring to as we generally don't have documents retained or compiled specifically by "visits from Federal government officials".

Our detective currently in charge of personnel assignments is out of the office in a class for 2 weeks so I won't have any clarification or confirmation until he returns mid October.

From: Tampa Police Department

Hi Emma,

Thank you for contacting the City of Tampa. This is to acknowledge receipt of your request (copy attached) to provide you with copies of public records held by the City of Tampa regarding the subject shown above, which has been forwarded to our office (City Clerk) as it may involve responsive records from multiple City departments. We are happy to provide copies of any available records responsive to your request in accordance with Florida Statutes Chapter 119.

We will coordinate with applicable City departments who may hold responsive records. In the event there is a fee for copies, research time or redaction services, this information will be provided to you as soon as it is available.

Please feel free to contact our office if you have any questions. Thanks again, and have a good evening,

Jim Crew
Public Records Coordinator, Office of the City Clerk
City of Tampa / 315 E. Kennedy Blvd, 3rd Floor / Tampa, Florida 33602
p: (813) 274-7080 / e: jim.crew@tampagov.net<mailto:jim.crew@tampagov.net>

CONFIDENTIALITY NOTICE:
The information contained in this email and accompanying attachments is intended only for the addressee(s) listed above. If you are not the intended recipient of this information, any disclosure, copying, or distribution of this information is strictly prohibited. If you received this email in error, please notify the sender immediately by return email or by calling (813) 274-7080. In addition, please note that, pursuant to Florida Statute Chapter 119, this or any other written or electronic communication with this office may be subject to public disclosure unless expressly exempt. For more information about the City of Tampa, please visit our website at www.tampagov.net<http://www.tampagov.net/> .

From: Tampa Police Department

Hi Emma-

The detective who might be able to assist with the records noted below has been out for two weeks and just returned a few days ago. As you can imagine, he has been quite busy catching up and prioritizing the best way he can. I will send a reminder to him now and hope to have an answer or documents for you early next week. Please make contact with me then, if you have not heard from me before mid-week.

Records describing, authorizing or mentioning expenses or personnel assignments in response to or accommodation of visits from officials in the federal government between January 1, 2001 and the present.

Joanne M. Burgess
Police Public Records Tech, Tampa Police Department
City of Tampa / 411 N. Franklin St. 10th floor / Tampa, FL 33602
Office (813) 276-3762 / Joanne.Burgess@tampagov.net

Visit us Online!<http://www.tampagov.net/police>

OUR MISSION
"The Mission of the Tampa Police Department is to Reduce Crime and Enhance the Quality of Life Through a Cooperative Partnership with all citizens."

Please note: This e-mail is public record.

From: Tampa Police Department

Hello Emma,

By now you have probably received the relevant documentation you requested regarding 'expenses' pertaining to visits of federal government officials. Unfortunately, we are unable to provide you with personnel numbers, locations or duties during these visits as a safety concern per 119.071(2)(d) F.S. as some of the info could remain the same during future visits.
Also, due to retention guidelines, records dating back to 2001 are not necessarily kept on file now due to State guidelines requiring retention until obsolete, superseded or administrative value is lost.

Take care,
Joanne

Joanne M. Burgess
Police Public Records Tech, Tampa Police Department
City of Tampa / 411 N. Franklin St. 10th floor / Tampa, FL 33602
Office (813) 276-3762 / Joanne.Burgess@tampagov.net

Visit us Online!<http://www.tampagov.net/police>

OUR MISSION
"The Mission of the Tampa Police Department is to Reduce Crime and Enhance the Quality of Life Through a Cooperative Partnership with all citizens."

Please note: This e-mail is public record.

From: Tampa Police Department

Hi Emma,

Upon coordinating with applicable City departments, other than Tampa Police Department from whom you have received separate response, the attached records have been identified responsive to your subject request (copy attached).

Please let us know if we may be of further assistance in the future. Thanks, and have a good day,

Jim Crew
Public Records Coordinator, Office of the City Clerk
City of Tampa / 315 E. Kennedy Blvd, 3rd Floor / Tampa, Florida 33602
p: (813) 274-7080 / e: jim.crew@tampagov.net<mailto:jim.crew@tampagov.net>

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