Internal Procedures - TPD/LCSO (Tallahassee Police Department)

USA Herald filed this request with the Tallahassee Police Department of Tallahassee, FL.
Est. Completion None
Status
Fix Required

Communications

From: USA Herald


To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

All internal communications (emails, text messages, or other memos between personnel) pertaining to: changes or modifications in enforcement practices, which encouraged or discouraged increases or decreases in citations issued, vehicle searches performed, arrests made, traffic stops, or other common enforcement measures. Also, internal communications which made or suggested adjustments in the level of policing activity in specific geographic areas of Tallahassee/Leon County. Finally, we also request communications between law enforcement departments that have jurisdiction over Tallahassee/Leon County that satisfy the previously mentioned criteria.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

USA Herald

From: Tallahassee Police Department

Thank you for submitting a request for records.
Your request security key is
856038. (https://mandrillapp.com/track/click/30938195/tallahasseepdfl.justfoia.com?p=eyJzIjoiR2NIRTNMb080aE9zMWpPQTFFX0l0a0dlSFE4IiwidiI6MSwicCI6IntcInVcIjozMDkzODE5NSxcInZcIjoxLFwidXJsXCI6XCJodHRwOlxcXC9cXFwvdGFsbGFoYXNzZWVwZGZsLmp1c3Rmb2lhLmNvbVxcXC9QdWJsaWNQb3J0YWxcXFwvSW5kZXg_UmVxdWVzdE51bWJlcj1QUlItNTAzOC0yMDE4JlNlY3VyaXR5S2V5PTg1NjAzOFwiLFwiaWRcIjpcImZkMDQwMjhhYTM2NDQ0NTU5NzY1OGY2OTAyYjBkMTkzXCIsXCJ1cmxfaWRzXCI6W1wiZTZjYzAyMDdhMGExYTI0NzZjY2Q2Mjc0NjExNGI0N2QwZmJjYzc5M1wiXX0ifQ) Your request reference number is
Request Number: PRR-5038-2018. (https://mandrillapp.com/track/click/30938195/tallahasseepdfl.justfoia.com?p=eyJzIjoiR2NIRTNMb080aE9zMWpPQTFFX0l0a0dlSFE4IiwidiI6MSwicCI6IntcInVcIjozMDkzODE5NSxcInZcIjoxLFwidXJsXCI6XCJodHRwOlxcXC9cXFwvdGFsbGFoYXNzZWVwZGZsLmp1c3Rmb2lhLmNvbVxcXC9QdWJsaWNQb3J0YWxcXFwvSW5kZXg_UmVxdWVzdE51bWJlcj1QUlItNTAzOC0yMDE4JlNlY3VyaXR5S2V5PTg1NjAzOFwiLFwiaWRcIjpcImZkMDQwMjhhYTM2NDQ0NTU5NzY1OGY2OTAyYjBkMTkzXCIsXCJ1cmxfaWRzXCI6W1wiZTZjYzAyMDdhMGExYTI0NzZjY2Q2Mjc0NjExNGI0N2QwZmJjYzc5M1wiXX0ifQ)
Please have this security key and reference number available when communicating with our staff regarding your request.
Note: This is an automated email notification. Please do not respond to this email.

From:

Good Morning
Can you give our department a timeframe and/or specific email addresses or keywords that you would like for us to search.

LaTina Wilson
Validations Tech
234 East 7th Avenue
Tallahassee, FL 32303
(850)891-4229 WORK
(850)891-4556 FAX
Latina.Wilson@talgov.com<mailto:Latina.Wilson@talgov.com>

**For your convenience, Public Records Requests can now be made on the City of Tallahassee website! Please visit http://www.talgov.com/publicsafety/tpd-records-request.aspx for more information.**

From: USA Herald

No specific timeframe, as soon as is reasonable will be fine. There are not specific keywords. The most pertinent piece is any emails from TPD leadership encouraging or discouraging an increase or decrease in enforcement activities, especially as it relates to Frenchtown and Southside.

From: Tallahassee Police Department

Good Morning. Thank you for your request. We are trying to fulfill your request and based on our interpretation, you are requesting All internal communications (emails, text messages, or other memos between personnel). As you can imagine, with no timeframe (i.e. dates) or keywords to search our emails and text messages, this can result in extensive staff time and can become costly. If there is something specific you are looking for or a specific timeframe (i.e. the last year, last six months), this will aide in the search and the staff time it will require to conduct the search. Please let us know if you have a timeframe or keyword or if you would like us to proceed as is. If so, we will provide you with an estimated invoice for staff time. Thank you.

Beverly Howie, MBA
Supervisor of Records Management
Tallahassee Police Department
234 East 7th Avenue
Tallahassee, Florida 32303
Phone: 850-891-4864
Fax: 850-891-4556
Email: Beverly.Howie@talgov.com<mailto:Beverly.Howie@talgov.com>
PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from government officials are public records available to the public and media upon request. Your email communications may be subject to public disclosure.

From: USA Herald

I understand. Please limit the search to within the 18 months. Keyword searches should include "quota(s)" "goal(s)" "encouraged to" "refrain from" "cease" "increase" "decrease" in relation to citations, arrests, traffic stops, and other enforcement action.

From: Tallahassee Police Department

Thank you for your response. Unfortunately, I never received your response on 7/9/2018. I have taken your response from the below email forwarded from Theresa and we will begin processing your request based on the keywords and timeframe noted below. Thank you.

Beverly Howie, MBA
Supervisor of Records Management
Tallahassee Police Department
234 East 7th Avenue
Tallahassee, Florida 32303
Phone: 850-891-4864
Fax: 850-891-4556
Email: Beverly.Howie@talgov.com<mailto:Beverly.Howie@talgov.com>
PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from government officials are public records available to the public and media upon request. Your email communications may be subject to public disclosure.

From: Tallahassee Police Department

The documents are ready. An invoice is attached.

Matthew B. Malu
Records
Tallahassee Police Department
234 East Seventh Avenue|Tallahassee, FL 32303
Office: (850)891-4220
Fax: (850)891-4556
[TPDWeb_2_Small (002)]
**For your convenience, Public Records Requests can now be made on the City of Tallahassee website! Please visit http://www.talgov.com/publicsafety/tpd-records-request.aspx for more information.**

From: USA Herald

Hello,

Can you explain what the miscellaneous items charge is? Additionally, can you upload the documents or email them? A DVD seems archaic.

Thanks.

From: Tallahassee Police Department

The files are too large to transmit all at once electronically - they can be split up in separate emails if that's an option for you. Our 'miscellaneous' field is what we use on invoices to reflect costs for time taken to furnish requests. In this case, it took 10 hours to review each email for release, so the charge is our hourly rate ($13.42) multiplied by ten.

Matthew B. Malu
Records
Tallahassee Police Department
234 East Seventh Avenue|Tallahassee, FL 32303
Office: (850)891-4220
Fax: (850)891-4556
[TPDWeb_2_Small (002)]
**For your convenience, Public Records Requests can now be made on the City of Tallahassee website! Please visit http://www.talgov.com/publicsafety/tpd-records-request.aspx for more information.**

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