Smart meter security audit plans schedules proposals contracts discussion results (Tacoma)

Phil Mocek filed this request with the Tacoma Public Utilities of Tacoma, WA.

It is a clone of this request.

Tracking # 16-0158
Est. Completion May 6, 2016
Status
Fix Required

Communications

From: Phil Mocek

To Whom It May Concern:

Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:

Plans for, schedules of, policies dictating the performance of, requests for proposals to, contracts for, discussion of, and results of all security audits performed of "smart meter" devices (remotely-addressable electrical meters sometimes referred to as "advanced metering infrastructure"), along with metadata. These devices are designed to replace traditional electric meters. They contain sensors that monitor activities inside subscribers' premises and automatically communicate information collected by those sensors to machines in remote locations.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Phil Mocek

From: Kauffman, James

Dear Mr. Mocek,

I am in receipt of your request for the documents noted below, which has been assigned the above request number and routed to the appropriate department for review.

Further clarification is necessary to fulfill your request in its entirety. It has been asked by the Reliability and Compliance Department if you are seeking records around security audits or smart meter devices.

Please confirm at your earliest convenience. Once clarification has been made, we can start compiling records. In the meantime, please do not hesitate to contact me if you have any questions.

Sincerely,

James Kauffman | Tacoma Public Utilities
Management Services, Public Disclosure
Public Records Officer/Records Management Supervisor
jkauffman@ci.tacoma.wa.us<mailto:jkauffman@ci.tacoma.wa.us>
P: (253) 779-7090
F: (253) 502-8598

All e‐mail communications with the Tacoma Public Utilities are subject to disclosure under the Public Records Act and should be presumed to be public.

From: Phil Mocek

Dear Mr. Kaufman,

I received your e-mail message of April 18, 2016, regarding my public records
request of April 14.

In that message, you requested clarification of my request. You did not state
which part or parts of my request you consider to be insufficiently clear.

When I requested "[p]lans for, schedules of, policies dictating the performance
of, requests for proposals to, contracts for, discussion of, and results of all
security audits performed of "smart meter" devices (remotely-addressable
electrical meters sometimes referred to as "advanced metering infrastructure"),
along with metadata," I meant to request the following seven classes of records:

1. Plans for security audits to be performed of "smart meter" devices, along
with metadata.

2. Schedules of security audits performed or to be performed of "smart meter"
devices, along with metadata.

3. Policies dictating the performance of security audits of "smart meter"
devices, along with metadata.

4. Requests for proposals to perform security audits of "smart meter" devices
along with metadata.

5. Contracts for performance of security audits of "smart meter" devices,
along with metadata.

6. Discussion of security audits performed and to be performed of "smart
meter" devices, along with metadata.

7. Results of security audits performed of "smart meter" devices, along with
metadata.

Because "smart meter" is a marketing term whose definition may vary from one
context to another, I defined such devices for the purpose of my request as
remotely-addressable electrical meters that monitor activities (e.g.,
electrical energy usage) inside of subscribers' premises and communicate
information about those activities to machines in remote locations.

You asked if I seek "records around security audits or smart meter devices." I
do not understand your question. However, I remind you that six days ago, on
April 14, 1) I did, in fact, request records related to security audits, and 2)
I did, in fact, request records related to smart meter devices.

Cordially,
Phil Mocek

From: Kauffman, James

Dear Mr. Mocek,

I am in receipt of your request and clarification of your request for the documents noted below, again thank you for taking the time to respond.

We are attempting to locate and assemble the materials requested and to determine whether any of the documents are exempt from disclosure and we anticipate that we should have responsive documents on or before Friday, May 06, 2016. If there are questions, or delays we will contact you accordingly.

If you have any questions, please contact me at 253/779-7090.

Sincerely,

James Kauffman | Tacoma Public Utilities
Management Services, Public Disclosure
Public Records Officer/Records Management Supervisor
jkauffman@ci.tacoma.wa.us<mailto:jkauffman@ci.tacoma.wa.us>
P: (253) 779-7090
F: (253) 502-8598

All e‐mail communications with the Tacoma Public Utilities are subject to disclosure under the Public Records Act and should be presumed to be public.
---------------------------------------------------------------------------------------------------------------------

From: Kauffman, James

Dear Mr. Mocek,

Per your request, we have conducted a search for security audits performed for smart meters based on your seven classes. The City has made a diligent effort to locate records that are responsive to the above request. No responsive records have been located.

Further, I want to review my understanding of your request to make sure we have responded correctly. On April 18, to ensure I correctly understood your request, I asked for clarification. As originally worded, we could read your request in either one of two ways: (1) as a request for “plans for, schedules of, policies dictating the performance of, requests for proposals to, contracts for, discussion of, and results of” all security audits performed of “smart meter” devices or (2) a request for “plans for, schedules of, policies dictating the performance of, requests for proposals to, contracts for, discussion of, and results of” smart meter devices. Per your clarification on April 20, I understand your request to be for the seven classes of records you specified related to security audits performed of smart meter devices. We searched for records responsive to each of the seven classes.

If I have misunderstood your request or if you have any questions, please contact me at 253/779-7090, otherwise I will consider this request completed.

Sincerely,
James Kauffman | Tacoma Public Utilities
Management Services, Public Disclosure
Public Records Officer/Records Management Supervisor
jkauffman@ci.tacoma.wa.us<mailto:jkauffman@ci.tacoma.wa.us>
P: (253) 779-7090
F: (253) 502-8598

All e‐mail communications with the Tacoma Public Utilities are subject to disclosure under the Public Records Act and should be presumed to be public.
---------------------------------------------------------------------------------------------------------------------

From: Phil Mocek

Dear Mr. Kauffmann:

I attempted to identify in my request specific records that would exist had your agency ever engaged in any security audit of the remotely-addressable electrical meters you deploy. I meant to be helpful and avoid research potentially involved in an "any and all records related to" request. Am I to understand from your report that no responsive records were found that there is no indication of Tacoma Public Utilities ever having audited these machines to ensure security of their collection and comunication of information about activities inside of ratepayers' homes and businesses?

Cordially,
Phil Mocek

From: Phil Mocek

Dear Mr. Kauffmann:

I attempted to identify in my request specific records that would exist had your agency ever engaged in any security audit of the remotely-addressable electrical meters you deploy. I meant to be helpful and avoid research potentially involved in an "any and all records related to" request. Am I to understand from your report that no responsive records were found that there is no indication of Tacoma Public Utilities ever having audited these machines to ensure security of their collection and communication of information about activities inside of ratepayers' homes and businesses?

Cordially,
Phil Mocek

From: Kauffman, James

Dear Mr. Mocek,

Again, per your request and clarification, we conducted a search for security audits performed for smart meters based on your seven classes and no responsive records were located. Please look at our response sent on May 06, 2016. I have forward your email to the Power / UTS - Reliability & Compliance Office to response to your questions.

Thank you,

James Kauffman | Tacoma Public Utilities
Management Services, Public Disclosure
Public Records Officer/Records Management Supervisor
jkauffman@ci.tacoma.wa.us<mailto:jkauffman@ci.tacoma.wa.us>
P: (253) 779-7090
F: (253) 502-8598

All e‐mail communications with the Tacoma Public Utilities are subject to disclosure under the Public Records Act and should be presumed to be public.

From: Phil Mocek

Dear Mr. Kauffman,

In the last correspondence I received regarding public records request 16-0158, you wrote via e-mail, "I have forward your email to the Power / UTS - Reliability & Compliance Office to response to your questions." I did not receive any followup. Did you receive a response to your message to your Power/UTS office? If so, what was the response?

Cordially,
Phil Mocek

From: Kauffman, James

Dear Mr. Mocek,

Your request for information is not a request for specific and identifiable public documents and is therefore outside the public records act process. I forwarded your questions to Power / UTS - Reliability & Compliance Office to respond to you directly. Per our May 6th, 2016, email, we consider this request completed.

If you have any questions, please contact me at 253/779-7090.

Sincerely,

James Kauffman | Tacoma Public Utilities
Management Services, Public Disclosure
Public Records Officer/Records Management Supervisor
jkauffman@ci.tacoma.wa.us<mailto:jkauffman@ci.tacoma.wa.us>
P: (253) 779-7090
F: (253) 502-8598

All e‐mail communications with the Tacoma Public Utilities are subject to disclosure under the Public Records Act and should be presumed to be public.
---------------------------------------------------------------------------------------------------------------------

Files