Swift County (MN) contracts/MOUs re: Prairie Correctional Facility

Beryl Lipton filed this request with the Swift County of Swift County, MN.
Est. Completion None
Status
Payment Required

Communications

From: Beryl Lipton

To Whom It May Concern:

Pursuant to the Minnesota Data Practices Act, I hereby request the following documents:

All contracts (and their amendments) and memorandums of understanding entered into by Swift County, Minnesota for services and activities related to the Prairie Correctional Facility (https://www.cca.com/facilities/prairie-correctional-facility)

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Beryl C.D. Lipton

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Dec. 29, 2014. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Dec. 29, 2014. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: Mike Pogge-Weaver


Greetings-

I will be out of the office out until Monday, Feb 2, 2015. I will contact you when I return.

Thank you,
Mike

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Mike Pogge-Weaver | County Administrator | Swift County
Courthouse | 301 14th Street N | Benson, MN 56215
Office: 320-314-8399 | Fax: 320-843-2275 | Cell: 320-368-3442
mike.poggeweaver@co.swift.mn.us | http://www.swiftcounty.com

From: Mike Pogge-Weaver

Dear Ms. Lipton:

Swift County has received your request and completed a review of our files for all contracts and MOUs related to the Prairie Correctional Facility in Appleton, MN as requested. The total number of pages of documents found was 11. All documents are only available in a paper format and not available electronically.

You can view these files in our office located at 301 14th Street N, Benson, MN 56215 free of charge during normal office hours. If you would like a copy mailed to you, the County does require prepayment for copying (25 cents per page) and mailing ($2.00) the document prior to sending them to you. Payment can be sent to:

Swift County
Attn: Mike Pogge-Weaver
PO Box 288
Benson, MN 56215

Please include a check in the amount of $4.75 and a copy of this email. The requested documents will be forwarded within 15 business day once fill payment is received.

If you have any questions please feel free to contact me.

Sincerely,
Mike Pogge-Weaver
Swift County Administrator

Mike Pogge-Weaver | County Administrator | Swift County
Courthouse | 301 14th Street N | Benson, MN 56215
Office: 320-314-8399 | Fax: 320-843-2275
mike.poggeweaver@co.swift.mn.us | http://www.swiftcounty.com

From: Beryl Lipton

Hello Mr. Poggeweaver,

Would it be possible to amend this request to reflect the following language and receive an update fee estimate?

Thanks so much for your patience,
Beryl

All contracts (and their amendments), memorandums of understanding, intergovernmental service agreements, and any agreements of any sort entered into by Swift County for all services, equipment, and activities involving/provided by/contracted for regarding Prairie Correctional Facility and any facilities associated with it through any of the aforementioned agreements regarding the facility.

Responsive materials should include but not be limited to:

• the initial Invitation to Bid, Request for Proposal, or equivalent call for contractors
• the responsive materials provided by the winning bidder
• all other vendor responses
• all evaluation material, scorecards, reports, and notes generated in the selection process
• the current contract
• all exhibits
• all amendments
• all invoices/receipts detailing compensation received as a result of any agreements
• all agreements related to the provision of services, such as water and sewage
• all financial agreements (such as loans or bonds) entered into as a result or in association with any of the aforementioned agreements

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Dec. 29, 2014. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thanks for your help, and let me know if further clarification is needed.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Dec. 29, 2014. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thanks for your help, and let me know if further clarification is needed.

From: Mike Pogge-Weaver

Dear Ms. Lipton:

Swift County has received your request.

We are continuing to review our files for all contracts, MOUs, and agreements related to the Prairie Correctional Facility in Appleton, MN as requested based on the new request. The review of our files continues. It should be noted that the facility has been vacant since approximately February 2010.

To date 23 pages of documents have been found related to your request. 10 of the 23 pages are related to a now expired tax abatement agreement from 2008. There are approximately 240 additional pages of old drafts and notes generated related to this tax abatement agreement.

You can view these files in our office located at 301 14th Street N, Benson, MN 56215 free of charge during normal office hours. If you would like a copy mailed to you, the County does require prepayment for copying (25 cents per page) and mailing ($2.00) the document prior to sending them to you. Payment can be sent to:

Swift County
Attn: Mike Pogge-Weaver
PO Box 288
Benson, MN 56215

Once payment is received the requested documents will be forwarded within 15 business day once fill payment is received.

We will advise you in the future on the final outcome of document search. At this time we expect to find little to no additional documents.

If you have any questions please feel free to contact me.

Sincerely,
Mike Pogge-Weaver
Swift County Administrator
Mike Pogge-Weaver | County Administrator | Swift County
Courthouse | 301 14th Street N | Benson, MN 56215
Office: 320-314-8399 | Fax: 320-843-2275 | Cell: 320-368-3442
mike.poggeweaver@co.swift.mn.us | http://www.swiftcounty.com
Facebook: www.facebook.com/SwiftCountyMN

From: Beryl Lipton

Hello Mr. Pogge-Weaver,

Thanks so much for your letter. For the current purposes, I think it would be most cost effective to gather the final agreement materials and revisit the drafts and notes at a later date. Would $5.75 be the appropriate amount to send?

Thanks again,
Beryl

From: Mike Pogge-Weaver

For 23 pages the cost is $5.75 for printing (.25 * 23 = $5.75). If you wish to have the documents mailed there is an additional cost of $2.00 for postage and handling bringing the total to $7.75.

Payment can be sent to:

Swift County
Attn: Mike Pogge-Weaver
PO Box 288
Benson, MN 56215

Once payment is received the requested documents will be forwarded within 15 business day once fill payment is received.

Sincerely,
Mike Pogge-Weaver
Swift County Administrator

Mike Pogge-Weaver | County Administrator | Swift County
Courthouse | 301 14th Street N | Benson, MN 56215
Office: 320-314-8399 | Fax: 320-843-2275 | Cell: 320-368-3442
mike.poggeweaver@co.swift.mn.us | http://www.swiftcounty.com
Facebook: www.facebook.com/SwiftCountyMN

From: Mike Pogge-Weaver

Dear Ms. Lipton:

Swift County has completed our review for all contracts, MOUs, and agreements related to the Prairie Correctional Facility in Appleton, MN as requested. It should be noted that the facility has been vacant since approximately February 2010.

A total of 27 pages of documents have been found related to your request. 10 of the 27 pages are related to a now expired tax abatement agreement from 2008. There are approximately 240 additional pages of old drafts and notes generated related to this tax abatement agreement.

You can view these files in our office located at 301 14th Street N, Benson, MN 56215 free of charge during normal office hours. If you would like a copy mailed to you, the County does require prepayment for copying (25 cents per page) and mailing ($2.00) the document prior to sending them to you. For 27 pages the cost is $6.75 for printing (.25 * 23 = $6.75). If you wish to have the documents mailed there is an additional cost of $2.00 for postage and handling bringing the total to $8.75. Payment can be sent to:

Swift County
Attn: Mike Pogge-Weaver
PO Box 288
Benson, MN 56215

Once payment is received the requested documents will be forwarded within 15 business day.

The search for additional documents is now complete and the request is not considered closed.

If you have any questions please feel free to contact me.

Sincerely,
Mike Pogge-Weaver
Swift County Administrator

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Mike Pogge-Weaver | County Administrator | Swift County
Courthouse | 301 14th Street N | Benson, MN 56215 | 320-314-8399
mike.poggeweaver@co.swift.mn.us | http://www.swiftcounty.com

From: Beryl Lipton

Hello Mr. Pogge-Weaver,

Thank you very much for your message. Would it be possible to obtain the entirety of the responsive materials electronically, either by email or Dropbox or fax or some other message? I would be happy to provide a cd or some other means if that would be a reasonable alternative.

Thanks for your help,
Beryl

From: Mike Pogge-Weaver

Dear Ms. Lipton:

All of the documents in question are paper documents so unfortunately they are not available electronically.

Thank you,
Mike

Mike Pogge-Weaver | County Administrator | Swift County
Courthouse | 301 14th Street N | Benson, MN 56215
Office: 320-314-8399 | Fax: 320-843-2275 | Cell: 320-368-3442
mike.poggeweaver@co.swift.mn.us | http://www.swiftcounty.com
Facebook: www.facebook.com/SwiftCountyMN

From: Beryl Lipton

Hi Mike,

How much would the additional materials add to the total?

Thank you!
Beryl

From: Mike Pogge-Weaver

Dear Ms. Lipton:

From my Oct. 6, 2015 email:

A total of 27 pages of documents have been found related to your request. 10 of the 27 pages are related to a now expired tax abatement agreement from 2008. There are approximately 240 additional pages of old drafts and notes generated related to this tax abatement agreement.

You can view these files in our office located at 301 14th Street N, Benson, MN 56215 free of charge during normal office hours. If you would like a copy mailed to you, the County does require prepayment for copying (25 cents per page) and mailing ($2.00) the document prior to sending them to you. For 27 pages the cost is $6.75 for printing (.25 * 23 = $6.75). If you wish to have the documents mailed there is an additional cost of $2.00 for postage and handling bringing the total to $8.75. Payment can be sent to:

Swift County
Attn: Mike Pogge-Weaver
PO Box 288
Benson, MN 56215

Once payment is received the requested documents will be forwarded within 15 business day.

The search for additional documents is now complete and the request is not considered closed.
So based on my Oct 6, 2015 email, if you wish to have the 27 pages plus the additional 240 pages of additional pages of old drafts and notes generated related to this tax abatement agreement then the cost is still 25 cents per page or 267 pages * .25 = $66.75. If you wish to have the documents mailed there is an additional cost of $2.00 for postage and handling bringing the total to $68.75.

If you wish to have just the 27 pages of final documents the cost is $6.75 for printing (.25 * 23 = $6.75). If you wish to have the documents mailed there is an additional cost of $2.00 for postage and handling bringing the total to $8.75.

If you have any questions please let me know.

Thank you,
Mike

Mike Pogge-Weaver | County Administrator | Swift County
Courthouse | 301 14th Street N | Benson, MN 56215
Office: 320-314-8399 | Fax: 320-843-2275 | Cell: 320-368-3442
mike.poggeweaver@co.swift.mn.us | http://www.swiftcounty.com
Facebook: www.facebook.com/SwiftCountyMN

From: Beryl Lipton

Hello Mike,

I'm wondering if the 240 pages of drafts, etc. also included communications.

Thanks so much for your help,
Beryl

From: Mike Pogge-Weaver

Yes
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Mike Pogge-Weaver
Swift County

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